3 - use of global information and benefits to individuals and organisations Flashcards
3.2
Name the 7 categories of information used be individuals
- communication
- education and training
- entertainment
- planning
- finance
- research
- location dependent
3.3
Name the 8 categories of information used by organisations
- knowledge management and creation
- management information systems
- marketing, promotion and sales
- financial analysis and modelling
- contact management
- decision making
- internal and external communication
- big data
3.4
what are the 8 different stages of data analysis?
- identify the need
- define scope
- identify potential sources
- source and select information
- select the most appropriate tools
- process and analyse data
- record and store information
- share results
3.5
what are the 5 different data analysis tools?
- data tables
- virtualisation
- trend and pattern identification
- data cleaning
- geographic information
3.5
what is a data table?
A data table is used in well structures database to organise information is a way that will make the information easy to analyse and compare.
3.5
what is visualisation?
this helps people understand the contents significance through a visual context.
makes it easier to spot patterns and trends.
3.5
what is trend and pattern identification?
it is the composition of a line graph to see progression over a period of time.
3.5
what is data cleaning?
it is the process of removing or improving out-of-date data.
periodic checking can help with this.
3.5
what is geographic information system/locating mapping?
it tracks the location of items and staff being transported around the world.
3.4
what is ‘define the scope’ as a stage in data analysis
the restrictions the organisation will have completing the project and analysing the data
3.4
what is ‘identify potential sources’ as a stage in data analysis
project will be identified, as well as a wide range of sources to ensure that enough good data id going to be collected. It is also where they make sure that none of the sources are biased and that they are all suitable
3.4
what is ‘identify the need’ as a stage in data analysis
the objectives of any data analysis organisation will be set, for the planned project
3.4
what is ‘source and select information’ as a stage in data analysis
information will get gathers and will go through a selection process to decide the best data, and use it.
3.4
what is ‘select the most appropriate tools’ as a stage in data analysis
The information will have to be displayed in a very particular way, meaning the data analysis tools will need to be carefully selected
3.4
what is ‘process and analyse Data’ as a stage in data analysis
the data collected will be copied and processed into software, where it can be more easily analysed and compared
3.4
what is ‘record and store information’ as a stage in data analysis
the findings, data, analysis and conclusion all come together in the report which is written out
3.4
what is ‘share results’ as a stage in data analysis
the results will be exposed and published so that stakeholders will be able to inspect them.
3.3
How does knowledge management and creation use information?
Knowledge management is the process of bringing together all of the information held by the organisation to gain a better insight.
PHDA may use it to identify which specialists they are going to send after collecting all the information about the disaster.
3.3
How do management information systems use information?
It is designed to provide information needed to aid the management process in making strategic decisions.
PHDA can use it to decide how much equipment is needed.
3.3
How Does marketing, promotion and sales use information?
Organisations use information as part of the selling process. Information gathered from customers can provide information such as planning marketing campaigns, for example.
3.3
how does financial analysis and modelling using information?
Measurements based on the value of sales is termed financial analysis and can be used to show information such as the top selling brands
3.3
How does contact management use information?
This is the management of all contact between the business and other people. For example software could be used to hold bookings for an entertainer.
PHDA can manage the contact between he national coordinators and members of their specialist team.
3.3
How does decision-making use information?
Information is researched so that a decision may be made. Decision-making is a fundamental rationale for information use
3.3
How does internal and external communications use information?
Information such as the location of secret testings may only be intended for internal communication, whereas other information is only intended for external communication. In some cases information presented is for both.
PHDA internal communication can be passing visa numbers to specialists, external communication can be the network coordinators disclosing the departure point location.
3.3
How does big data use information ?
large volumes of structured and unstructured data can be analysed for insights into better and more strategic moves for a business.
3.6
What is an open system?
An open system can interact with other systems to exchange information even if they are on different platforms.
3.6
What is a closed system?
A closed system cannot interact with other systems to exchange information even if they are on different platforms.
