2.1.3 Project Roles Flashcards
Diagram: a typical project organisation structure
What is a project sponsor?
Primarily risk taker with ultimate accountability and responsibility for the project
Guides project through initial stage - hands over to Project Manager for delivery.
Accountability to ensure projects benefits are realised when it is handed to operations.
Member and authority of steering group
Lends support, advocacy and resources
Another name for a Project Sponsor
The Project Champion
Corporate Client
Project sponsor responsibility’s
The arbiter for user and stakeholder requirements by chairing steering committee
Determining time, cost and quality priorities
Initiate project and appointing Project Manager
Monitoring progress
Making control decisions
Monitoring business environment and reviewing business case at Gate Reviews
Keeping senior management informed
Terminating project
Ongoing support to PM
Developing and maintaining ownership of business case.
Project Manager role
To plan, organise, staff, motivate, evaluate, direct, control and lead the project from start to finish delivering objectives.
Project Manager responsibilities
Deliver project to time, cost and quality/performance priorities
Make timely decisions to ensure project success
Communicate with Sponsor
Manage sponsor and user expectations
Create project management plan (defining and planning project)
Monitor and control progress
Building, leading and monitoring project team
Ensure work is allocated and clearly defined
Keep sponsor and senior management informed of all progress, problems, issues.
Initiate reviews determine projects termination or progress
Prime point of contact with team members, other organisations, contractors, suppliers and operators.
Project Governance is
A governance board of representatives from departments within organisation who are investing or being impacted by the project, program or portfolio
Other names
For Governance Boards are
Steering Committee’s
Steering Group
Project board
Program board
Responsibilities of Governance Boards
To influence the relevant business case to secure funding
Assess initial and ongoing feasibility
Track and manage project life cycle with gate reviews, audits and evaluation reviews
Ensure structured methodology for delivery and a consistency of practice throughout the organisation
Define and document processes ensuring best practice
Effective decision making at Stage Gates when sponsor asks for review due to change or environment
Reporting prompt attention and risk control
Ensure effective use of quality assurance and independent audit processes
Project team member role
To support the PM to
Meet project’s objectives by providing expertise. May be active for part or all of project.
Project team members responsibilities
Managing communication with stakeholders
Managing work structures - identifying tasks, estimating, monitoring, problem solving, ensuring completion to specific quality, on time and within budget.
Managing and owning risk in their area of expertise
Supporting PM and team members, problem solving (action owners)
Contributing to the evaluation and review of project at all stages
End users roles
Users are accountable for specifying operational requirements and for accepting and operating the deliverables to achieve the defined benefits
End User responsibilities
Identifying project requirements
Objective separation of ‘must have’ and ‘wants’
Identify project constraints and dependencies
Accepting and operating the deliverables
Provide practical guidance through user experience as part of steering group
Assist PM with handover/acceptance
Inform PM of any operational changes that may influence delivery
Actively participate as member of project team
Product Owner roles
To lead the focus on product development. Can act as intermediary between stakeholders and those team members delivering the project.
Product Owner responsibilities
Defining goals and creating vision for operability of projects outputs
Communicating with stakeholders ensuring project remains aligned with business objectives
Giving feedback to team on task dependencies, constraints, priorities and progress
Establishing priorities for scope, budget and time in relation to stakeholder requirements
Acting as primary comm. link between stakeholders and teams. Decisions, strategy and clear instructions and outlines of deliverables to product developers
Evaluating progress- feedback, to team on performance and if continuation is feasible
