209 midterm 3

Question 1

The final step in the filing process is

Answer 1

storing

Question 2

The heavy cardboard or plastic inserts used to identify a group of file folders in the file drawer are

Answer 2

file guides

Question 3

Which of the following is a disadvantage of housing files in boxes?

Answer 3

They do not remain in one location and are easily misplaced.

Question 4

Which of the following is used to hold patient records that will be returned to the files at the end of the day?

Answer 4

file sorters

Question 5

She did not leave instructions for how to access the files or a number at which she could be reached. What should you do?

Answer 5

Call security and ask them for advice.

Question 6

When counting the years in a retention schedule, you should begin counting

Answer 6

from the year after the file was produced

Question 7

When inspecting a document that is smaller than standard size, which of the following should be done prior to filing?

Answer 7

place it in a standard- size sheet protector

Question 8

A marker made of stiff material and used as a placeholder when someone takes a file out of the filing system is called a(n

Answer 8

out guide

Question 9

Which step of the filing process will save time when returning files to their proper places?

Answer 9

sorting

Question 10

General filing guidelines include

Answer 10

allowing extra space for retrieving and replacing files

Question 11

The filing system that is used when patients’ names must be kept confidential is

Answer 11

numeric

Question 12

If a file is misplaced, what can be done to reconstruct it?

Answer 12

contact insurance companies, laboratories, and other providers for copies of original documents

Question 13

What is the most common filing system used in a numeric filing system?

Answer 13

terminal digit

Question 14

The first step in the filing process is

Answer 14

inspecting

Question 15

When choosing a storage facility for files, consider a(n)

Answer 15

commercial records center

Question 16

How often should the office tickler file be checked?

Answer 16

daily

Question 17

The tapered rectangular or rounded extension at the top of a file folder is the

Answer 17

tab

Question 18

What constitutes an active file, as opposed to an inactive file?

Answer 18

The criteria are established by each individual practice.

Question 19

Putting an identifying mark or phrase on a document to ensure that it is placed in the correct file is called

Answer 19

coding

Question 20

A numeric filing system

Answer 20

may include numbers that indicate where in the filing system a file can be found

Question 21

The method of organizing the medical record that places the most recent documents in the patient’s record on top of documents with earlier dates is known as which of the following?

Answer 21

reverse chronological

Question 22

Numeric systems are known as __________ filing systems.

Answer 22

indirect

Question 23

Another term for naming a file is

Answer 23

indexing

Question 24

An advantage of storing files as paper files is

Answer 24

the original documents are preserved for possible use in legal proceedings

Question 25

What does a retention schedule detail?

Answer 25

when files should be moved to a storage area and how long they should be kept

Question 26

Which of the following is a guideline for arranging files in alphabetical order?

Answer 26

treat a hyphenated name as a single unit

Question 27

Files that feature pullout drawers that contain a metal bar equipped to handle letter-size or legal-size documents are called

Answer 27

vertical files

Question 28

The way patient records are created, filed, and maintained is called a(n)

Answer 28

records management system

Question 29

A horizontal file that often features doors that flip up and pullout drawers is called a

Answer 29

lateral file