2024-2025 SGT Bibliography - FHP POLICY Flashcards
Mission of the Florida Highway Patrol
- Patrol State Highways
- Controlling and Directing the movement of Traffic
- Maintaining Public Order
- Apprehending Fugitives
- Effecting Arrest for violations of the law that take place in the presence of LEO
- Investigating/Enforcing offense of Auto Theft
- Enforcing Laws regulating dimensional regulations
- Investigating Traffic Crashes
- Confiscating Contraband and Stolen Property
- Assisting with quelling of Mobs and Riots
- Policing Disaster Areas
- Guarding Prisoners
How many hours will command staff and special duty positions devote to patrol related duties?
minimum of 10%
When does employees receive ethic training?
Upon Initial appointment
How often are employees retrained on ethics?
at lease once every two years
What are sworn members expected to adhere to at all times?
FHP code of Ethics and the Ethical standards established in Statute 112.313
What are sworn members expected to conform to while on duty or off duty?
Code of Conduct
How should a sworn member handle conflicting orders from a supervisor or someone of superior rank?
Inform them of the conflict with a previous order. If they don’t retract the order, the member will obey the conflicting order and will not be held responsible for disobedience of the previous order
How should a sworn member handle an order that would require them to commit an illegal act?
Ask the issuing officer to clarify the order or obtain his/her permission to confer with higher authority
In what manner should a sworn member conduct themselves on and off duty?
in a manner that reflect favorably on the division
If unable to report to work, how soon will a sworn member notify his/her supervisor?
2 hours prior to the beginning of shift
What shall constitute an order to report for duty?
any legally issued subpoena
What is considered unsatisfactory performance by a sworn member?
- lack of knowledge of the application of the laws required to be enforced
- an unwillingness or inability to perform assigned tasks
- failure to take appropriate action on the occasion of crime, disorder or other condition deserving police attention
- absence without leave
When can a sworn member lend their identification cards or badges, or permit them to be photographed or reproduced?
with the approval of the Director
Who can authorize a sworn member to accept or solicit fees or compensation growing out of the performance of their official duties?
The Division Director
Who can authorize a member to use their names, photographs or official titles, which identify them as officers, in connection with testimonials or advertisements of any commodity or commercial enterprise?
The Director
When can sworn members address public gatherings, appear on radio or television, prepare any articles for publication, post on social media sites, act as correspondents to a newspaper or periodical, release or divulge information or any other matters of the Division while holding themselves out as representing the Division?
Approval of the chain of command and the Chief of Public Affairs, up to and including the Division Director
Who can authorize a sworn member to accept compensations, honorariums or permit their expense to be paid by sources other than the State of Florida for speaking or writing assignments performed as part of their official duties?
The Director or his/her designee
Can a sworn member co-sign a note for a superior officer?
No
Any changes to a sworn member address, telephone number, or emergency contact shall be reported within what time range and to who?
reported within 48 hrs after the change to supervisor, Troop Commander and duty station
Who can authorize a sworn member to divulge the identity of persons giving confidential information, release items of evidence, documents, photographs to members of the news media or others outside the criminal justice system?
Deputy Director
How are sworn members expected to operate their patrol vehicles?
In a careful and prudent manner
What should a sworn member do when their Driver License is lost or suspended?
report it to the Division immediately
What is considered absent without authorized leave?
failure to appear when scheduled to work
When are sworn members allowed to serve civil process or assist in civil cases?
with the consent of the Director
What should a sworn member do when they are the subject of an investigation by a government agency other than the Florida Highway Patrol?
notify his/her commanding officer with briefing on the circumstances surrounding the investigation
Who shall a sworn member notify when a LEO or an agent from another law enforcement agency requests the sworn member of the Florida Highway Patrol to submit to an interview concerning a non-duty related issue?
Inform Troop Commander ASAP - participation in the interview shall be at the discretion of the sworn member
What should a sworn member do if they are not sure when to notify the next level of command of critical incident?
resolve in favor of notification
What is the occurrence or event, natural or human-caused, which may include critical public health and medical emergencies, war-related disasters, terrorist threats/attacks, urban and wildfires, smoke/fog conditions affecting roadways, hurricanes/tropical storms/floods, tornadoes, nuclear accidents, aircraft accidents, hazardous material spills?
Critical Incident
What is not considered a critical incident?
serious traffic crashes
Who shall be notified immediately if a death or serious injury of an employee occurs?
The Director
Who shall be notified immediately if there is an involvement of an employee in the death or serious injury of another?
The Director
Who shall be notified immediately if a firearm is discharges not during training or qualifications?
The Director
Who shall be notified immediately if an employee is arrested for any charge?
The Director
Who shall be notified immediately if an employee is involved in any incident involving domestic violence?
The Director
Who shall be notified immediately if an arrest of a prominent or famous person by Division personnel?
The Director
Who shall be notified immediately if there is a major fires or smoke.fog affecting roadways?
The Director
Who shall be notified immediately if there is prolonged closing and subsequent re-opening of a major highway?
The Director
Who shall ensured the Director is informed of the initiation of any investigation involving vice, narcotics, or organized crime?
The Bureau Commander of BCII
Who will notify the Director of the Office of Professional Compliance if there is a citizen complaint alleging serious misconduct or criminal activity?
The Troop Commander
Who will notify the Director of the Office of Professional Compliance if there is a pursuit resulting in death or injury to Trooper or another person?
The Troop Commander
Who will notify the Director and the Office of Professional Compliance if there is a use of control resulting in serious injury to Trooper or suspect?
The Troop Commander
Who will notify the Director of the Office of Professional Compliance if there is an arrest of any Division employee?
The Troop Commander
Who will notify the Director of the Office of Professional Compliance if there is a shooting incident involving FHP?
The Troop Commander
Who will notify the Director of the Office of Professional Compliance if there is a discharge of a firearm not during training/qualification?
The Troop Commander
When should the TWS input entries into the FHP NRS system?
prior to the end of his/her shift
What should be included along with the entries in the FHP NRS system?
A case number or a CAD incident number
How long does a sworn member have to request a separate promotional exam due to illness, hospitalization, death in immediate family or unusual circumstances the candidate may have?
72 hrs
Who makes the final decision on a separate promotional examination?
The Director
How long does a promotional candidate have to request their own completed assessment exercises in the presence of the Administrator or a designated representative?
10 days of the official posting of the final promotional lists
How long are promotional list good for?
July 1st until June 30th of the following year
How long does a promotional candidate have to appeal any decision of eligibility requirement, written exam review, final rating or other questions concerning elements of the promotional process?
in writing to the Director within 10 days of the administrator’s decision
How long are temporary dwelling approved for?
90 days
Who approves requests for temporary dwelling?
appropriate Chief or designee
How long does a promotional candidate have to appeal a disqualification?
in writing to the Director within 72 hours
Who is responsible for reviewing vacant position within a Troop to determine whether the position’s city of assignment should be changed?
Troop Commanders
Who is responsible for approving/disapproving requests to reside outside of the county of assignment?
Troop Commanders
What is the maximum distance a sworn member can live from their city of assignment?
40 miles
Who can a sworn member appeal a “not granted” decision on residence outside of the designated residence area within the 40 miles of the city of assignment?
The appropriate Chief
Who authorizes change to a vacant’s position’s city of assignment provided the position remains within the original county of assignment?
Deputy Director
Who approves a change of a position’s county of assignment?
The Director
Who determine whether other alternative work schedules are appropriate?
District Commanders
All leave without pay are to be reported to who at the time it occurs?
Personnel Attendance and Leave Office
Who schedules duty hours and zone assignment?
sub-district lieutenant
How long must new Troopers work the road before being placed on midnight shifts?
6 months
Who can authorize non-standard work schedules and may also utilize permanent or rotating shifts and days off?
Troop Commanders
How long of a break can a sworn member have during the first half of the work shift?
15 minutes
How long of a break can a sworn member have during the second half of the work shift?
15 minutes
Who can authorize more than two members to take a work break/meal period at the same time and location?
District Commanders
How many FLSA Special Compensatory leave can an included member accrue?
100 hours
Which included members is exempt from the FLSA Special Compensatory leave maximum hours rule?
Recruits at the Academy
When are unused FLSA Special Compensatory Leave paid out?
End of June and December
How many hours of regular compensatory leave can an Excluded Member accrue?
240 hours
Who is responsible for sending COPP paperwork to the Office of Strategic Services?
Troop Commanders
When will Troop Commanders send COPP paperwork to the Office of Strategic Services?
on or before the 7th of the month
What is the amount of sick leave hours a full-time career service member earn each month?
8 hours 40 minutes
When can supervisors request medical certification for illness before authorizing additional sick leave?
3 workdays or partial workdays of absence in any 30 calendar day
When is it required by the division for a member to submit medical certification for illness before any additional use of accrued leave can be authorized?
after 10 consecutive days of absence
Which office provides notice of FMLA to members and information about requirements to use FMLA?
Office of Employee Relations
How many hours of leave does a full time career service members earn during their first 5 years of employment?
8 hrs and 40 minutes (8.67 hrs)
How many hours of leave does a full time career service members earn when they have been employed more then 5 years on but less then 10 years?
10 hours and 50 minutes (10.83 hrs)
How many hours of leave does a full time career service members earn when they have been employed for over 10 years?
13 hours
What is maximum amount of annual leave a member can accrue before excess hours is transfer to sick leave?
360 hours
What is maximum amount of annual leave a senior management service and selected exempt service member can accrue before excess hours is transfer to sick leave?
480 hours
What is the maximum lifetime payout of annual leave if a member separates from state government?
240 hours
What is the maximum lifetime payout of annual leave if a senior management service or selected exempt service member separates from state government?
480 hours
How long does a member have to use Special Compensatory Leave?
within 60 calendar days of the holiday worked?
How long in advance must requests for leave of 40 continuous hours or more be made?
at least 60 days in advance
How many hours of administrative leave can a member request due to a death in the family?
16 hours
When should a member report all on-the-job related injuries to their immediate supervisor?
immediately or within 24 hrs from the time the injury occurred
How long is a sworn member placed on administrative leave after an officer involved shooting?
3 days
Who must a member notify if they becomes the subject of a domestic violence restraining order or injunction?
Troop Commander and provide a copy of the injunction
Who shall the Troop Commander notify once he is aware of a member being the subject to a domestic violence restraining order of injunction?
respective Chief and email a copy of the injunction
What must the Chief do after receiving a Domestic Violence Injunction notification from a Troop Commander?
Provide a copy of the order to the Office of General Counsel and consult with Deputy Director and the Office of Professional Compliance as to whether an administrative investigation should be conducted
Can a member who are the subject of a domestic violence injunction be assigned to alternate duties?
No
How long does an employee who separated from employment with the Division due to a Domestic Violence Injunction have to make arrangements to have any personally owned firearms and ammunition picked up?
60 days or else will be turned into the Sheriff’s Office
How long does a supervisor have to make sure all firearms and ammunition taken from a member is delivered to and placed in an FHP facility armory?
Within 24 hrs
What is done with the members personally owned weapons if they separate from employment while the domestic injunction is still in effect?
May not be released to the member, however; can be released to any adult approved by a court of competent authority as authorized to receive the firearms and ammunition
Who is responsible to establish and maintain a current database of insurance information for all members who have been approved to work off duty employment?
District Commanders
Who is responsible to establish and maintain a list of approved off-duty police employment jobs for the Troop?
Troop Commanders
Completed request forms for off duty police employment should be submitted to the Troop Commanders/Deputy Directors at lease how many days prior to the date on which the employment is scheduled to commence?
10 working days
What type of off duty employment can a probationary member work?
traffic related off-duty police employment
When are sworn members not allowed to work off-duty?
personal or family sick leave, disability leave, a leave of absence without pay, Family Medical Leave or Parental Leave
What is the punishment for the first violation of Off-Duty employment directive?
10 days suspension from off-duty privileges
What is the punishment for the second violation of Off-Duty employment directive?
30 days suspension from off-duty privileges
What is the punishment for the third violation of Off-Duty employment directive?
6 months suspension from off-duty privileges
What is the punishment for the fourth violation of Off-Duty employment directive?
1 year suspension from off-duty privileges
What will the member’s Troop Commander do if the member has been approved to work secondary employment outside of his/her Troop of assignment?
will provide a copy of the approval to other affected Troop Commanders for informational purposes
What is a form of Off-Duty employment administered by the Division?
Hireback
What will schedulers refrain from doing when scheduling private sector off-duty police employment?
scheduling a supervisory personnel who is higher ranking than the scheduler and serve in the same organizational component with the scheduling member/employee
When are schedulers require to submit an ODPE scheduler’s monthly report?
on or before the 5th calendar day after the end of any month
Who can authorize private sector off-duty schedulers to schedule local county LEO who have jurisdiction in the area which the off-duty police employment is located?
Troop Commanders
Who can authorize a sworn member to wear civilian attire for an off-duty job?
Troop Commanders
What is the distance regulation for members who wishes to work off-duty jobs?
All jobs must begin within 30 miles of the county of assignment but may extend beyond the 30 mile limit
What type of vehicle insurance coverage is required for Off-Duty Employment?
at least $200,000/$300,000 vehicle liability insurance coverage and property damage coverage of $50,000
What is the minimum insurance coverage for off-duty dignitary protection jobs?
$1,000,000 coverage for performance liability
Who is responsible for signing off on all Monthly Off-Duty Police Employment report?
District Commanders
Who is responsible for comparing all entries on Monthly Off-Duty Police Employment report with information reported by schedulers?
District Commanders
Who is responsible for arranging for retention of a copy of referenced reports and appended checks for Off-Duty Police Employment?
District Commanders
Who is responsible for forwarding the original copy of ODPE and attached checks to the Cashier/Refund section in the Bureau of Accounting?
District Commanders
What is the deadline for District Commanders to submit ODPE and attached checks to the cashier/refund section in the Bureau of Accounting?
on/before the 20th day of the month
Who is responsible for forwarding the ODPE Troop Monthly report to Troop headquarter for Troop compilation?
District Commanders
Who is responsible for forwarding the completed ODPE Troop summary to the FHP research and Evaluation Section?
Troop Commanders
What is the deadline for Troop Commanders to submit the completed ODPE Troop summary to the FHP research and Evaluation Section?
on or before the 20th day of the following month
What is the combined total of scheduled overtime, hireback, or ODPE a sworn member can work in a week?
32 hours
When a sworn member is sick, how long until he/she can work ODPE?
24 hours from the beginning of shift for which he/she called in sick
What will happen if an ODPE employer is involved in a labor strike?
Troop Commander must withdraw approval to work for the employer
What is the allowable boot height range?
5 inches to 12 inches
What is the sole height requirement for boots?
No higher than 2 inches
What is the toes requirement for boots?
not less than 2 inches wide at a point 1 inch from the tip of the boot
Who is responsible for monitoring the ordering, exchanging and replacement procedures of uniforms of all members in his/her respective Troop?
Troop OOC
Who is responsible for keeping an individual inventory file on all members in his/her respective Troop?
Troop OOC
Who is responsible for ordering new supplies for Troopers through the Troop OOC?
Squad Sergeants
What is the shoulder strap on the dress jacket?
Sam Browne Black High-Glass Shoulder Strap
How many special insignia can be worn above the nameplate at one time?
2
What is the exception to the 2 special insignia above the nameplate policy?
Trooper of the Year award
Who are required to wear body armor at all time?
all uniformed members below the rank of Captain
When can body armor be worn over a Class A or B uniform?
In cases of emergency or unusual circumstances
What is the regulation on mustache?
may extend 1/4 inch horizontally beyond the corners of mouth and may not extend over the lips or below the corners of mouth
What is the regulation on finger nails?
neatly trimmed and may not extend more then 1/4 inch beyond the tips of the fingers
How long does a sworn member have to produce missing issued item or proof that the item was no longer issued to them?
24 hours
What is a supervisor responsibility if missing issued items are not produced after the 24 hours?
forward a memorandum of unaccounted items to Troop Commander
Who is responsible for physically inspecting each motor vehicle within the Troop at least once monthly?
Troop Commander or his/her designee
Who can authorize interior or exterior cosmetic repairs to vehicles?
Troop Commanders
When inspecting assigned patrol vehicle prior to start of shift, special attention should be given to what components?
Brakes, lights, and emergency equipments
How often should patrol vehicle’s tires be checked?
weekly while cool
How often should patrol vehicle’s brakes be checked?
every 5000 miles
How often should oil level be checked?
every time you get gas
When should patrol vehicle’s air filter be changed?
as needed
When should the drive belts and battery terminals be checked?
weekly
What type of gas should be used in patrol vehicles?
regular unleaded
What must be done prior to installing window tint on patrol vehicles?
notify immediate supervisor
When are modification to Division communications equipment allowed?
when authorized by the Director
How many car washes are authorized per month?
2 at $10 per wash
Who can authorize additional car wash or detailing?
District Commanders
What is the maximum amount a sworn member can spend on the vehicle card for vehicle maintenance?
$150
What is the maximum amount a supervisor can charge on a driver card for vehicle maintenance?
less than $2500
When are receipts for fuel only purchases suppose to be submitted to the District Headquarters?
By the end of the workweek in which the purchase was made
Who is responsible for coordinating correspondence received at the field command level of which GHQ Staff is copied?
Troop Commanders
Who is responsible for determining that all correspondence control procedures are being followed by personnel assigned to the Troop?
Troop Commanders
Who is responsible for periodically reviewing correspondence procedures within the districts?
Troop Commanders
What must be done when correspondence are received from outside of the division?
Stamped with date received
What format should all correspondence be in?
Memorandum
What is the exception to the correspondence format?
Resignation and Retirement Letters
How will sworn members make request for written authorization of the Director?
In writing, must be approved by a supervisor and chain of command
Where are complaints records filed for cases completed prior to 2010?
The Office of Professional Compliance
Where are complaints records filed for cases completed after 1/01/2010?
DHSMV Office of the Inspector General
What is the process of complaint resolution that brings minor performance issues to an employee’s attention thereby assisting the employee correct them?
Coaching
What are any allegation, verbal or written, against a member or employee from a citizen, supervisor or other employee?
Complaint
What are complaints or allegations of misconduct received from persons outside the Division?
Citizen Complaints
What are complaints or Allegations of misconduct initiated from within the Division?
Division Complaints
What term is used to classify a true allegation; however, the action of the agency or the employee was consistent with agency policy?
Exonerated
What term is used to classify a complaint that was clearly false or there is no credible evidence to support the complaint?
Unfounded
What term is used to classify when there is insufficient proof to confirm or to refute the allegation?
Not Sustained
What term is used to classify a true allegation; the action of the agency or the employee was inconsistent with agency policy?
Sustained
What term is used to classify a true allegation; the action of the agency or employee was consistence with agency policy; however, the policy was deficient?
Policy Failure
What is the sequential number used to identify and track complaint investigations?
Complaint Control Number
What is an investigation of any complaint not resolved by a desk review or an investigation of an agency vehicle crash in addition to the initial crash investigation?
Complaint Investigation
What is the review of a complaint and/or violations that are documented on the FHP Complaint Intake and Inquiry Form?
Desk Review
What is an expressed dissatisfaction with an employee, that, even if true, would not be considered a violation of the Standards of Disciplinary Action?
Gripe
What is the written agreement between the employee and the Division prior to the initiation of an investigation?
Pre-Investigative Agreement
Who is responsible for reporting the status of all complaint investigations to the Director?
Commander of the Office of Professional Compliance
Who is the liaison to the Division, the OIG, the Office of General Counsel, Troop Commanders, and the Office of Employee Relations for all disciplinary matters>
Commander of the Office of Professional Compliance
Who maintains all complaints files prior to 2010, and all killed in the line of duty investigative files?
Commander of the Office of Professional Compliance
How often will the OPC Commander provide complaint tracking report to the Deputy Director, Patrol Operations, pertaining to complaint investigations outstanding for longer than 30 days?
Monthly
How often will the OPC Commander provide complaint tracking reports to all Troop Commanders?
Weekly
Who is responsible for investigating acts of sexual harassment of any employee of the Division?
Office of Employee Relations
Who will be notified if there are complaints alleging criminal misconduct?
Troop Commander and the Office of Professional Compliance
What types of complaints are referred to OIG for investigation?
Serious in nature, where if sustained will result in a suspension or greater
Who is responsible for marking intake form with “Not Resolved” from unresolved desk review?
Troop Commander
Who is responsible for forwarding all unresolved desk review to the Office of Professional Compliance along with a request for an investigation?
Troop Commander
Who can approve coaching/counseling for minor policy violations found during desk reviews?
District Commander
All resolved intake forms shall be forwarded to who?
Office of Professional Compliance
When should anonymous complaints be looked into?
Criminal Misconduct, Serious Policy Violations, There is independent evidence available to corroborate with the complaint
What are anonymous complaints documented under?
Complaint Intake and Inquiry Form
Who shall notify the director of any “Use of Control” incident involving serious injury or death or the discharge of a firearm?
Troop Commander
Who shall notify the director of any unauthorized discharge of a firearm?
Troop Commander
Who shall notify the director of any death or serious injury of any Division Employee?
Troop Commander
Who shall notify the director of any Allegation of excessive use of control?
Troop Commander
Who shall notify the director of any allegation of criminal misconduct?
Troop Commander
Who shall notify the director of any matter where dismissal is a possible penalty?
Troop Commander
Who shall notify the director of any incident of an apparent or significant newsworthy nature?
Troop Commander
Who shall notify the director of any matter identified as grounds for decertifiation?
Troop Commander
Who is responsible for updating the complaint resolution process brochure?
Office of Profession Compliance
Who is responsible for making complaint resolution process brochure readily available during safety education programs?
Public Affairs Officers
Are gripes required to be documented?
No
Are gripes placed in the employee’s work file?
Yes
When are gripes used as a need for coaching or training?
When similar nature gripes are repeated
What other form is use to document a patrol vehicle crash?
Complaint intake form
Who is responsible for conducting agency patrol vehicle crash that resulted in a fatality?
Lieutenant or above who will also oversee the traffic homicide investigation
What type of patrol vehicle crash does not require a desk review where a complaint intake is needed?
crash involves ONLY agency vehicles and no injuries
Who is responsible for assigning a supervisor to investigate a patrol vehicle crash?
Troop Commander
Who is responsible for forwarding a brief summary and recommendation for an appropriate policy revision when a complaint is classified as a Policy Failure?
District Commander
What can a supervisor do when he/she disagrees with a complaint classification or recommended action as a result of the complaint?
include a written statement as to his/her reason and include a recommendation for consideration
Who is responsible for reviewing complaint investigations and recommendations from chain of command and take appropriate actions?
Troop Commander
Who shall facilitate a resolution to any deficiency or disagreement arising from a complaint administrative review?
Troop Commander and Deputy Director of Patrol Operations
What is an early systematic approach to identify employees who may need assistance and tracks actions taken to assist the employee?
Early Intervention System (EIS)
Who has no greater obligation than to monitor and promote the well being of subordinates?
Supervisors
Who is responsible for documenting any unusual behavior patterns and making appropriate recommendations to the appropriate Deputy Director?
Troop Commanders
What will supervisors do when he/she notice unusual behavior patterns by any Division employee that would indicate stress-related problems?
Immediately notify his/her immediate supervisor and Troop Commander
What will happen if an employee accumulates three citizen complaints alleging rude of discourteous behavior within any three year period resulting in a sustained or not sustained finding?
Documented Discussion
What will happen if an employee accumulates four citizen complaints alleging rude of discourteous behavior within any three year period resulting in a sustained or not sustained finding?
Remedial Training
What will happen if an employee accumulates five citizen complaints alleging rude of discourteous behavior within any three year period resulting in a sustained or not sustained finding?
Fitness for Duty Evaluation
What findings shall not be used in consideration for determining the outcomes of complaint investigation spawning from Rude/Discourteous Behavior Toward the Public?
Exonerated or Unfounded
Who is responsible for conducting an annual review of the Employee Early Intervention System?
Chief Investigator
How often is the Employee Early Intervention System reviewed?
Annually
Who is responsible for ensuring monthly line inspection and annual facility inspection are conducted?
Troop Commanders and Chiefs
Who is responsible for line inspections of each member under their supervision?
Sergeants
Who is responsible for line inspections of each Sergeant under their supervision?
Lieutenants
Who is responsible for monthly inspections on each spare vehicle?
Lieutenants and Sergeants
Who will review and initial monthly inspections conducted by Sergeants?
Lieutenants
Who will take immediate action to provide replacement equipment and/or items listed on the monthly inspection report?
The Troop OOC
Who will review and initial the month inspection reports concerning members int heir command on a quarterly basis?
Captains
What will a supervisor do if a monthly line inspection cannot be conducted?
complete the identification portion of the form and include a reason why the inspection could not be completed in the remarks column
What does a supervisor has to do even if a member under their command is unavailable to be inspected?
Inspect the member’s assigned vehicle each month
