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PMP Exam Prep > 2 - Foundational Concepts / 3 - Process Framework > Flashcards

2 - Foundational Concepts / 3 - Process Framework Flashcards

0
Q

PROGRAM

A

Group of related projects and operations coordinated together in a larger effort than a project.

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1
Q

PROJECT

A

A temporary group of related tasks undertaken to create a unique product, service, or result.

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2
Q

PORTFOLIO

A

An organizations entire investment in projects and programs

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3
Q

PROJECT MANAGEMENT

A

Using skills, knowledge, and resources to satisfy project requirements

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4
Q

PROCESS

A

1 of 47 packages of inputs, tools, and outputs used to produce specific output(s) for the project.

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5
Q

PHASES

A

Groups of project activities separated by exit gates to evaluate phase deliverables.

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6
Q

PROJECT LIFE CYCLE

A

A group of project phases specified by an organizations project management methodology

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7
Q

METHODOLOGY

A

An organizations specific implementation of project processes. A set of steps to manage a project.

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8
Q

TRIPLE CONSTRAINT

A

Concept that scope, cost, and schedule are interrelated. One cannot change without affecting at least one if the others. Also known as the Iron Triangle.

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9
Q

BASELINE

A

The original plan plus any approved changes

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10
Q

SYSTEM

A

Set of formal management procedures, roles, processes, people, etc. that support an outcome.

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11
Q

HISTORICAL INFORMATION

A

Information from previous projects used to evaluate future project decisions.

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12
Q

LESSONS LEARNED

A

Documented variances used to avoid variances in future projects.

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13
Q

PROGRESSIVE ELABOTATION

A

Iterative approach where planning occurs in cycles rather than only up front.

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14
Q

PM SKILLS

A
  • Leading
  • Communicating
  • Negotiating
  • Problem-solving
  • Influencing
  • Delegating
  • Being Proactive
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15
Q

PROJECT MANAGER

A

Person ultimately responsible for the project. Authorized to lend budget and assign resources to realize project goals.

16
Q

PROJECT COORDINATOR

A

A role weaker than the PM. May assign project resources but not authorized to spend funds.

17
Q

PROJECT EXPEDITER

A

A role weaker than the PC. Reports on project progress without authority to assign resources or spend funds.

18
Q

PROJECTS SPONSOR

A

Responsible for funding the project. Typical a senior manager or customer.

19
Q

SENIOR MANAGEMENT

A

A role higher in the organization than the project manager. Prioritized projects, authorize PM, resolve organizational conflicts and issues.

20
Q

STAKEHOLDER

A

A person or group having an interest, whether positive or negative, in the result of the project.

21
Q

FUNCTIONAL MANAGER

A

A department manager who “owns” project resources, administers human resource management responsibilities for employees.

22
Q

PROJECT OFFICE

A

A supporting or controlling department regarding methodologies, told, standards, best practices,and audits.

23
Q

PROGRAM MANAGER

A

Responsible for programs, coordinating several related projects to achieve a common goal.

24
Q

FUNCTIONAL ORGANIZATION

A

Team members work for a department and be loaned to a project at times.

PM has little or no power.

25
Q

PROJECTIZED ORGANIZATION

A

PM is manager of projects and resources, with complete authority.

26
Q

STRONG MATRIX ORGANIZATION

A

Power shared between Functional and Project Managers. PM has the most power.

27
Q

WEAK MATRIX ORGANIZATION

A

Power shared between Functional and Project Managers. Functional Manager has the most power.

28
Q

PROCESS GROUPS

A
  • Initiating
  • Planning
  • Executing
  • Monitoring and Controlling
  • Closing
29
Q

KNOWLEDGE AREAS

A
  • Integration Management
  • Scope Management
  • Time Management
  • Cost Management
  • Quality Management
  • HR Management
  • Communications Management
  • Risk Management
  • Quality Management
  • Stakeholder Management
30
Q

COMMON INPUTS

A
  • Organizational Process Assets
  • Enterprise Environmental Factors
  • Project Management Plan
  • Risk Register
  • Work Performance
  • Work Performance Reports
31
Q

COMMON TOOLS

A
  • Expert Judgement
  • Meetings
  • Analytical Techniques
  • Facilitation Techniques
  • PMIS
32
Q

COMMON OUTPUTS

A
  • Change Requests
  • Updates to docs
  • Work Performance Information
33
Q

PROJECT PHASES

A

Traditionally, there are 6 project phases:

  • Conceptual
  • Planning
  • Construction
  • Testing
  • Implementation
  • Closure
34
Q

PROJECT ROLES

A
  • Project Manager
  • Project Coordinator
  • Project Expeditor
  • Senior Management
  • Functional Manager
  • Stakeholder
  • Sponsor
  • Project Office
  • Program Manager
35
Q

PROJECT MANAGERS SKILLS so’s

A
  • Leading
  • Communicating
  • Negotiating
  • Problem Solving
  • Influencing
  • Being Proactive
36
Q

INTEGRATION MANAGEMENT

A

Making sure every part of the project is coordinated.

  • Develop Project Charter
  • Develop Project a Management Plan
  • Direct and Manage Project Work
  • Monitor and Control Project Work
  • Perform Integrated Change Control
  • Close Project or Phase

PMP Exam Prep (5 decks)

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