2. Construction Phase - Office Functions Flashcards
Which of the following is false?
a. the architect is responsible for a defect in the work if he or she sees the defect during a site visit but fails to report it to the contractor
b. the owner has the sole right to make changes in the work but must do so through the architect
c. the architect does not have to verify soils test reports given by the owner
d. when the construction documents are almost complete, the architect must update the preliminary estimate of the cost of work
a. the architect is responsible for a defect in the work if he or she sees the defect during a site visit but fails to report it to the contractor
Drafting supplementary conditions is the responsibility of whom?
The Owner
the municipality in which a project is proposed has extremely stringent zoning regulations. In order to obtain zoning apporval, the municipality’s regulations require the archtiect to submit an extensive set of documents including dimensioned site plans, building elevations, color renderings, exterior material samples, landscape plans, signage details, and documentation demonstration compliance with lighting and stormwater regulations.
The creation of these documents would most likely be considered…
Change in services
The traditional method of insuring quality by carefully checking documents before they are distributed to the owner or contract is called:
Quality control
In a CCDC 2 contract, which of the following is responsible for the preparation of a change directive?
A) Architect
B) Building Inspector
C) General Contractor
D) Owner
A) Architect
4 tasks for Arch. to perform prior to construction phase (but after bid award)
- Prepare 2 copies of original contracts for signature and seal by contractor and client/owner (note: also make 1 copy without seals for Arch. to keep)
- Prepare / share updated drawings & specifications, consolidating all changes to date (addenda etc.) on one issue for construction (IFC) set
- Verify construction documents against documents submitted by GC to ensure compliance, particularly items listed in spec sections: General Conditions & Supplemental Conditions : bonds, insurance, schedule, schedule of values
- Obtain from contractor: list of sub-contractors, statement of qualifications, proof of current standing, approvals from AHJ.
* Note: the Owner is responsible to pay for the Building Permit. The architect can apply on his behalf.
4 distinct stages of Construction Administration:
1 - Prior to Construction
2 - During Construction
3 - Close-Out
4 - Warranty Period
1 - Is Commissioning over an above the basic architectural fee?
2 - Do Architects typically include this in their scope of services?
1 - Yes
2 - Commissioning is typically executed by an independent third party, as quality assureance for the client/owner
What are the 5 stages of final completion and take-over for construction projects. (Prior to Construction)
1. GC inspection for Substantial Performance
2. GCs application for Cert. of Sub. Performance
inc: statement, cost values of (in)complete work, data (manuals record dwgs, etc)
O/A/Eng must inspect within 10 days and confirm or deny within 7 days of inspect.
3. Application for Final Payment
Holdback payable to GC on the first day after lien expiry period (45 days in AB), which begins on date of issuance of Certificate of Substantial Performance.
4. Final Inspection
O/A/Eng prep Deficiency List
GC to correct any deficiencies they can
5. Guarantee Period
inspection no later than 10 days before expiry of guarantee period
O/A/Eng prep Final Deficiency List
What is the GC’s role in reviewing shop drawings?
Confirm:
- Quantities
- Dims
- Accuracy
- Completeness
- Compliance w Spec
What does commissioning ensure and when does it begin?
An integrated system which functions according to client intent.
This process can begin at the start of the project, by setting out a functional program and design intent for the client/owner.
What are the 2 lists that must be prepared by the GC and reviewed by O / A / Eng within 14 days of receipt?
1. ITEMS RQD FOR OPERATION OF OCCUPIED PREMISES:
data
operating instructions
spare parts
materials
etc
2. ITEMS RQD TO COMPLETE CONTRACT / RELEASE CERT PAYMENT:
statutory declaration
WCB (good standing)
Guarantees
etc. (as rqd by CDs)
Name 4 tasks of the Owner during Office Functions:
- Provide financing information
- Make payments to GC
- Authorize changes
- Provide prompt decisions and directions
Name 10 tasks of the architect during Office functions (9+1):
- Advice to client
- Review construction schedule
- Prepare all documentation: supplemental instruction, field review reports, change orders, change directives, summary of change orders, certificates
- Coordinate services of consultants
- Evaluate proposed substitutions
- Review shop drawings
- Review maintenance / operating manuals
- Render interpretations
- Follow-up on warranty
Sometimes, meeting minutes.
Name 5 tasks of the Contractor during Office functions :
- Studies documents and fullfills all requirements
- Supervises & coordinates the work of all trades
- Selects the construction methods, techniques,
- Responsible for construction safety
- Pays all labour, materials, subcontractors
Name 6 tasks of the Consultants during Office functions :
- Review their shop drawings
- Interpret their part of the contract documents
- Issue supplemental instructions
- Assist to change orders
- Review their portion of work to certify % completion
- Provide advice to architect for preparation of Certificates
What is a proposed change?
Alert contractor of a change, allow him to submit a quotation for the proposed change.
What is a Change Directive?
Have NOT been agreed to.
If the contractor’s price cannot be quickly agreed to, the architect can use a change directive, if work is within the general scope of the contract documents. Avoids delays and permits to work, while negotiations continue.
What is a Change Order?
Have been agreed to.
Final form which identifies the agreement between Owner & Contractor of the price / time modification.
What is a Summary of Changes?
Tracking and tabulating all Change Orders is important:
- establish the revised contract price
- process Certificates of payment
What is the Certificate of Substantial Performance?
This Certificates sets the date of the warranty period (per CCDC 2) and the release of holdback monies (lien funds). Attests that the work is mostly completed.
What is a Supplemental Instruction?
The architect issues SIs to clarify or interpret the contract documents. They do not involve a change in price or time.
What does a Certificate of Payment Look like?
What does an Application for Payment look like?
What does a Schedule of Values look like?
What is a field review report?
Log of observations & actions taken during construction. Photo recordings.
What does a shop drawing review look like?
Following wording is suggested:
” This review is for the sole purpose of ascertaining conformance with the general design. This review does not relieve the Contractor of the responsibility for errors or omissions in the shop drawings or of the responsibility to meet all requirements in the contract documents. The Contractor shall confirm all dimensions and coordinate all construction and the work of all sub-trades.”
