2. Construction Phase - Office Functions Flashcards

1
Q

Which of the following is false?

a. the architect is responsible for a defect in the work if he or she sees the defect during a site visit but fails to report it to the contractor
b. the owner has the sole right to make changes in the work but must do so through the architect
c. the architect does not have to verify soils test reports given by the owner
d. when the construction documents are almost complete, the architect must update the preliminary estimate of the cost of work

A

a. the architect is responsible for a defect in the work if he or she sees the defect during a site visit but fails to report it to the contractor

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2
Q

Drafting supplementary conditions is the responsibility of whom?

A

The Owner

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3
Q

the municipality in which a project is proposed has extremely stringent zoning regulations. In order to obtain zoning apporval, the municipality’s regulations require the archtiect to submit an extensive set of documents including dimensioned site plans, building elevations, color renderings, exterior material samples, landscape plans, signage details, and documentation demonstration compliance with lighting and stormwater regulations.

The creation of these documents would most likely be considered…

A

Change in services

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4
Q

The traditional method of insuring quality by carefully checking documents before they are distributed to the owner or contract is called:

A

Quality control

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5
Q

In a CCDC 2 contract, which of the following is responsible for the preparation of a change directive?

A) Architect
B) Building Inspector
C) General Contractor
D) Owner

A

A) Architect

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6
Q

4 tasks for Arch. to perform prior to construction phase (but after bid award)

A
  1. Prepare 2 copies of original contracts for signature and seal by contractor and client/owner (note: also make 1 copy without seals for Arch. to keep)
  2. Prepare / share updated drawings & specifications, consolidating all changes to date (addenda etc.) on one issue for construction (IFC) set
  3. Verify construction documents against documents submitted by GC to ensure compliance, particularly items listed in spec sections: General Conditions & Supplemental Conditions : bonds, insurance, schedule, schedule of values
  4. Obtain from contractor: list of sub-contractors, statement of qualifications, proof of current standing, approvals from AHJ.

* Note: the Owner is responsible to pay for the Building Permit. The architect can apply on his behalf.

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7
Q

4 distinct stages of Construction Administration:

A

1 - Prior to Construction

2 - During Construction

3 - Close-Out

4 - Warranty Period

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8
Q

1 - Is Commissioning over an above the basic architectural fee?

2 - Do Architects typically include this in their scope of services?

A

1 - Yes

2 - Commissioning is typically executed by an independent third party, as quality assureance for the client/owner

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9
Q

What are the 5 stages of final completion and take-over for construction projects. (Prior to Construction)

A

1. GC inspection for Substantial Performance

2. GCs application for Cert. of Sub. Performance

inc: statement, cost values of (in)complete work, data (manuals record dwgs, etc)

O/A/Eng must inspect within 10 days and confirm or deny within 7 days of inspect.

3. Application for Final Payment

Holdback payable to GC on the first day after lien expiry period (45 days in AB), which begins on date of issuance of Certificate of Substantial Performance.

4. Final Inspection

O/A/Eng prep Deficiency List

GC to correct any deficiencies they can

5. Guarantee Period

inspection no later than 10 days before expiry of guarantee period

O/A/Eng prep Final Deficiency List

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10
Q

What is the GC’s role in reviewing shop drawings?

A

Confirm:

  • Quantities
  • Dims
  • Accuracy
  • Completeness
  • Compliance w Spec
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11
Q

What does commissioning ensure and when does it begin?

A

An integrated system which functions according to client intent.

This process can begin at the start of the project, by setting out a functional program and design intent for the client/owner.

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12
Q

What are the 2 lists that must be prepared by the GC and reviewed by O / A / Eng within 14 days of receipt?

A

1. ITEMS RQD FOR OPERATION OF OCCUPIED PREMISES:

data

operating instructions

spare parts

materials

etc

2. ITEMS RQD TO COMPLETE CONTRACT / RELEASE CERT PAYMENT:

statutory declaration

WCB (good standing)

Guarantees

etc. (as rqd by CDs)

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13
Q

Name 4 tasks of the Owner during Office Functions:

A
  1. Provide financing information
  2. Make payments to GC
  3. Authorize changes
  4. Provide prompt decisions and directions
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14
Q

Name 10 tasks of the architect during Office functions (9+1):

A
  1. Advice to client
  2. Review construction schedule
  3. Prepare all documentation: supplemental instruction, field review reports, change orders, change directives, summary of change orders, certificates
  4. Coordinate services of consultants
  5. Evaluate proposed substitutions
  6. Review shop drawings
  7. Review maintenance / operating manuals
  8. Render interpretations
  9. Follow-up on warranty

Sometimes, meeting minutes.

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15
Q

Name 5 tasks of the Contractor during Office functions :

A
  1. Studies documents and fullfills all requirements
  2. Supervises & coordinates the work of all trades
  3. Selects the construction methods, techniques,
  4. Responsible for construction safety
  5. Pays all labour, materials, subcontractors
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16
Q

Name 6 tasks of the Consultants during Office functions :

A
  1. Review their shop drawings
  2. Interpret their part of the contract documents
  3. Issue supplemental instructions
  4. Assist to change orders
  5. Review their portion of work to certify % completion
  6. Provide advice to architect for preparation of Certificates
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17
Q

What is the architect responsible for during construction (8)?

A
  1. Review shop drawings, samples, data submittals
  2. Replies RFI
  3. Proposed Changes
  4. Review Contractor’s quotations (additional costs)
  5. Prepare & issue: Change Directives & Change Orders
  6. Review progress payments monthly
  7. Prepare Certificates of Payment
  8. Field reviews & reports, site meetings
18
Q

What to verify in order to issue a Certificate of Payment? (4)

A
  1. Monitor progress to construction schedule.
  2. Compare schedule’s values to actual work.
  3. Verify receipt of Statutory Declarations and Certificates for 2nd & subsequent submissions. Proof that the Subtrades have been paid off and cannot appose lien on the building.
  4. Prepare Certificate of Payment for progressive release and send to Owner.
19
Q

Name 5 documents to issue by the architect when work is substantially complete.

A
  1. Certificate of substantial completion (begins the warranty period)
  2. Certificate for holdback release
  3. Certificate of final payment
  4. Insurance letter (if necessary)
  5. Substantial completion attestation (if necessary)
20
Q

What is the role of the architect at close-out?

A

Reviews the documents and submits with comments / recommendations to the client:

  • Occupancy permit
  • Annotated set of record drawings
  • Manuals
  • Final Clearance Certificate from provincial health and safety agency
  • Statutory Declarations for application for release of holdback
  • Final reports on work carried out to correct deficiencies
  • List of all contractors & subs
  • Replacement materials, maintenance products, special tools, etc
21
Q

Lists of documents that must be prepared by Contractor Prior to Construction?

A
  1. Performance Bond
  2. Labour and Material payment bond
  3. Insurance Certificates
  4. Construction Schedule
  5. Schedule of values for parts of the work
  6. List of Sub-contractors and suppliers
  7. Statement of qualifications
  8. Proof of current standing
  9. Required approvals from AHJ
  10. Job-site accident prevention program
  11. Hazardous materials assessement (if applicable)
  12. Lis of personnel with authorized access
22
Q

What does a construction schedule indicate:

A
  1. Sets out timetable for construction work
  2. Contractor’s intended construction methods & sequence
  3. Reveals the contractor’s ability to successfully manage the work to meet intended date
  4. Identify owner-supplied equipment & coordination
  5. Expose shorcommings in planning & organizing.
23
Q

Which documents modify the contract? (4)

A
  1. Proposed Change
  2. Change Directive
  3. Change Order
  4. Summary of Changes
24
Q

What is a proposed change?

A

Alert contractor of a change, allow him to submit a quotation for the proposed change.

25
Q

What is a Change Directive?

A

Have NOT been agreed to.

If the contractor’s price cannot be quickly agreed to, the architect can use a change directive, if work is within the general scope of the contract documents. Avoids delays and permits to work, while negotiations continue.

26
Q

What is a Change Order?

A

Have been agreed to.

Final form which identifies the agreement between Owner & Contractor of the price / time modification.

27
Q

What is a Summary of Changes?

A

Tracking and tabulating all Change Orders is important:

  • establish the revised contract price
  • process Certificates of payment
28
Q

What is a Certificate of Payment based on?

A
  1. the schedule of values prepared at the start of construction
  2. The architect’s determination of the % of work completed
  3. The applicable holdbacks required by lien legislation
29
Q

What is the Certificate of Substantial Performance?

A

This Certificates sets the date of the warranty period (per CCDC 2) and the release of holdback monies (lien funds). Attests that the work is mostly completed.

30
Q

Shop drawings supplement, not supersede construction documents.

What are the tasks of the architect (2):

A
  1. Review only the drawings that relate to architectural design.
  2. Send them to the consultants as necessary.
31
Q

Why approve samples?

A

Review & finalize selection of colors, patterns… specific design intentions prior to ordering.

Requesting early submissions to avoid delays & impact on price.

32
Q

What is a Request for Information?

A

The RFI is a procedure for the Contractor to request clarifications when the intent is : unclear, incorrect, or missing info.

33
Q

What is a Supplemental Instruction?

A

The architect issues SIs to clarify or interpret the contract documents. They do not involve a change in price or time.

34
Q

What does a Certificate of Payment Look like?

A
35
Q

What does an Application for Payment look like?

A
36
Q

What does a Schedule of Values look like?

A
37
Q

What are submittals?

A

Documents called out by contract and prepared by the subcontractors, vendors, and material suppliers

Include shop drawings, material samples, product data

Not considered contract documents

38
Q

Who receives submittals first? Contractor or archtiect?

A

Contractor is responsible for reviewing them first

Verifies field measurements, materials, and othrer construction criteria

After checking submittal contractor sends them to archtiect

If submittals come in and are not signed by contractor, architect should immediately return them without review

39
Q

When architect receieves submittals from contractor, what is he/she looking for?

A

Architect’s review is only for limited puropse of checking for conformance with information given and seeing if they conform to the design intent

Architect is not responsible for determining the accuracy of measurements and completeness of details

If submittals require review of architect’s consultants, the architect forward submittal to consultant

Architect then reviews submittal from consultant and indicates that no exceptions are taken, that marked corrections should be made, that the submittals should be revised and resubmitted, or that they are rejected

40
Q

Log of Submittals

A

Architect must keeep track of all received submittals

Include date submittal was received

Date submittal was sent from the architect to consultant, returned to architect, and subsequently returned it to the contracto

Action taken.

41
Q

What is a field review report?

A

Log of observations & actions taken during construction. Photo recordings.

42
Q

What does a shop drawing review look like?

A

Following wording is suggested:

” This review is for the sole purpose of ascertaining conformance with the general design. This review does not relieve the Contractor of the responsibility for errors or omissions in the shop drawings or of the responsibility to meet all requirements in the contract documents. The Contractor shall confirm all dimensions and coordinate all construction and the work of all sub-trades.”