1st vid discussion

Question 1

An account or statement describing in detail an event, situation, or the like, usually as the result of observation, inquiry, etc.

Answer 1

Report in General

Question 2

It is a permanent record of activities, events or occurrences used by leaders and managers as basis in making administrative and operational decisions.

Answer 2

Report in the context of an organization

Question 3

A written account of an incident and the inquiry or investigation of that
incident which aims to inform readers of the facts, and to recommend appropriate and practicable measures for decision makers to resolve the subject of inquiry

Answer 3

Report with a public safety organization

Question 4

Types of Report

Answer 4

1. Narrative
2. Standard format;
3. Facts; and
4. Impersonal way

Question 5

Uses of Report

Answer 5

1. Serves as basis for prosecution;
2. Serves as source of statistical information;
3. Serves as reference for development of operational strategies, policy changes and training program formulation;
4. Source of stories by newspaper and media; and
5. Basis for performance evaluation

Question 6

Purpose of Written Report

Answer 6

1. To preserve knowledge;
2. To provide accurate details;
3. To aid the personnel and other agencies; and
4. To coordinate the activities within the organization

Question 7

It is considered technical writing, and as such, one needs to develop special skills and techniques.

Answer 7

Police Report Writing

Question 8

It is the backbone of criminal investigation and prosecution

Answer 8

Police Report Writing

Question 9

What are the Qualities of a Good Police Report?

Answer 9

1. Clarity/Clear
2. Accuracy
3. Completeness
4. Brevity/ Concise
5. Fairness/ Objectivity/ Factual
6. Specificity
7. Prompt

Question 10

An effective writer must use correct English, and must point directly to the
written communication to save readers from reading unnecessary words

Answer 10

Clarity/ Clear

Question 11

One should use simple words so the reader will know exactly what he/she needs to know

Answer 11

Clarity/ Clear

Question 12

Avoid use of words that can have double meanings, slang, jargon and
unnecessary abbreviations

Answer 12

Clarity/ Clear

Question 13

In writing a report, all facts and information whether favorable or
unfavorable to the concerned subject should be included, and these facts are verified by statement of witnesses, and by reference to official records or reliable sources

Answer 13

Accuracy

Question 14

One must restrict his/her report to the facts of the incident as one saw it or as victims and witnesses reported them

Answer 14

Accuracy

Question 15

This should also answer the 5 W’s and 1 H questions

Answer 15

Completeness

Question 16

Techniques can assure one to write complete reports

Answer 16

Proper note- taking

Question 17

It is achieved by omitting materials or information that is useless, irrelevant, and redundant

Answer 17

Brevity/ Concise

Question 18

Most sentences in police reports consist 12 to 15 words

Answer 18

Brevity/ Concise

Question 19

It should always base his reports on facts, and if there are theories, these theories should be verified first and be consistent with facts

Answer 19

Fairness/ Objectivity/ Factual

Question 20

Avoid reporting opinions, inferences (drawing of conclusions), suppositions (assumption of truth), or hearsay as though they were facts

Answer 20

Fairness/ Objectivity/ Factual

Question 21

The investigation must not be influenced by emotion, personal prejudice or opinion

Answer 21

Fairness/ Objectivity/ Factual

Question 22

A good writer must be precise and specific in writing his or her report, and should avoid ideas that could mislead the reader

Answer 22

Specificity

Question 23

A report must be completed in a timely manner and submitted at the soonest possible time

Answer 23

Prompt

Question 24

One’s credibility may be open to speculation if this quality of police report is not followed

Answer 24

Prompt

Question 25

What are stage in report writings

Answer 25

1. Pre-Writing
2. Writing
3. Evaluating
4. Submitting

Question 26

Any activity that a writer engages in prior to the actual writing of the draft

Answer 26

Pre-Writing

Question 27

In writing class, it is brainstorming or generating ideas

Answer 27

Pre-Writing

Question 28

What is Pre-writing (in public safety report writing)?

Answer 28

1. Gathering
2. Recording
3. Organizing facts

Question 29

The stage in the writing process where you take a closer look at the written work both in content and in form

Answer 29

Evaluating

Question 30

Qualities of good writing

Answer 30

1. Accuracy
2. Clarity
3. Conciseness
4. Objectivity
5. Completeness

Question 31

This is for a final approval

Answer 31

Submitting

Question 32

What are the Steps in the Report Writing Process?

Answer 32

1. Interviewing
2. Note-Taking
3. Organizing
4. Writing the Narrative
5. Proofreading

Question 33

Frequently, the first officer at the scene of the crime has the best opportunity to conduct interviews

Answer 33

Interviewing

Question 34

This is to assist his/her memory with specific details, such as names, dates of birth, serial numbers, addresses and phone numbers

Answer 34

Note-Taking

Question 35

Since notes are made of all pertinent information during an investigation,
they would be of great help especially when an investigator is subpoenaed or summoned to appear in court

Answer 35

Note-Taking

Question 36

The sequence of events must be followed in order to portray the incident clearly

Answer 36

Organizing

Question 37

This is a way of reading the proofs of a text and marking corrections to be
made

Answer 37

Proofreading

Question 38

What are the Guidelines in Report Writing?

Answer 38

1. Word usage
2. Tone
3. Contents

Question 39

This is when you write a report for the reader

Answer 39

Writing the Narrative

Question 40

This is when you place yourself in his/her position

Answer 40

Writing the Narrative

Question 41

This is when you think about what you have done and what you have yet to do

Answer 41

Writing the Narrative

Question 42

Slang and jargon are inappropriate and should be avoided, except if quoting someone’s statement

Answer 42

Word usage

Question 43

This is also the stage where you add, remove, replace or re-arrange words or phases to exemplify above mentioned qualities and produce a report well reading

Answer 43

Content Evaluation or Editing