1f

Question 1

comprehensive data structure that supports requirements for budgeting, financial accounting, interoperability and external reporting needs for the DoD; common business language that standardizes financial reporting across the DoD

Answer 1

Standard Financial Information Structure (SFIS)

Question 2

set of codes used to classify and record financial transactions

Answer 2

Accounting Flex Fields

Question 3

department regular; identifies specific branches of DoD that funds belong to

Answer 3

Agency Code

Question 4

tells us what type of funds are being used

Answer 4

Appropriation Symbol

Question 5

identifies the fiscal year(s) in which the funds are available for obligation

Answer 5

Period of Availability (POA)

Question 6

tells the user if funds are being used for reimbursable or direct citations

Answer 6

Reimbursable Flag Indicator

Question 7

“who” - broken into three parts: DoD branch, OAC (MAJCOM using the funds), and OBAN (document #)

Answer 7

Operating Entity

Question 8

“who” - identifies specific unit responsible for funds

Answer 8

Responsibility Center / Cost Center

Question 9

“what” - identifies what we are purchasing

Answer 9

Object Classification / Sub Classification

Question 10

“why” - comprised of three factors: Budget Activity, Activity Group, and Sub Activity Group

Answer 10

Budget Line Item

Question 11

a description of a mission by the identification of the organizational entities/resources needed to perform the mission

Answer 11

Program Element Code (PEC)

Question 12

four digit field that represents the fiscal year or period of availability

Answer 12

Fiscal Year

Question 13

comprised of Accounting Disbursing Station Number (ADSN); used to identify station responsible for the official accounting and reporting of funds

Answer 13

Agency Activity Identifier

Question 14

provides separate accounting and reporting for costs incurred during an emergency or in support of a special program

Answer 14

Emergency and Special Programs (ESP) Code

Question 15

the process of recording transactions pertaining to the purchase of goods and services made by the Air Force

Answer 15

Disbursement Accounting

Question 16

the process of recording transactions pertaining to the sale of goods and services from the Air Force to authorized customers

Answer 16

Reimbursement Accounting

Question 17

4 Stages of Disbursement Accounting

Answer 17

commitment
undelivered orders outstanding (UOO)
accrued expenditures unpaid (AEU)
accrued expenditures paid (AEP)

Question 18

4 Stages of Reimbursement Accounting

Answer 18

unfilled customer orders (UFCO)
unfilled customer orders collected (UFCOC)
filled customer orders (FCO)
collections (COL)

Question 19

two types of reimbursement customers

Answer 19

IPAC - Intragovernmental Payment and Collections

Public/Advance Payment

Question 20

this is also known as the “accounts payable” stage

Answer 20

Accrued Expenditures Unpaid (AEU)

Question 21

an administrative reservation of funds

Answer 21

commitment

Question 22

commitment document that is prepared/completed by the requesting organization asking to purchase goods/services, then forwarded to FMA for approval

Answer 22

purchase requisition

Question 23

a legally binding agreement between government and individual/contractor/vendor

Answer 23

obligation

Question 24

represents orders, contracts or agreements and constitutes a legal obligation

Answer 24

undelivered orders outstanding (UOO)

Question 25

represents when goods/services are received per contract but payment has not been made

Answer 25

accrued expenditures unpaid (AEU)

Question 26

represents when payment is made to the contractor/vendor by DFAS

Answer 26

accrued expenditures paid (AEP)

Question 27

prepared at the base-level and sent to DFAS for actual disbursement of funds to the contractor/vendor

Answer 27

payment voucher

Question 28

AF receives an order from a customer, but the customer has not yet received the goods or service they ordered

Answer 28

unfilled customer orders (UFCO)

Question 29

AF has collected payment but has not provided goods/services

Answer 29

unfilled customer orders collected

Question 30

prepared by the unit providing the goods/services; signed by a budget officer to be sent to the customer

Answer 30

advance payment letter

Question 31

funds are moved to this stage when a billing event is processed by the base in the accounting system

Answer 31

filled customer orders (FCO)

Question 32

DFAS receives billing event from the base to process collection; once the base gets a voucher from DFAS, funds are processed

Answer 32

collections (COL) - IPAC

Question 33

Standard Form 1080 (SF1080) used to process payment

Answer 33

collections (COL) - public

Question 34

what is a performing activity?

Answer 34

the base section that sends a bill to DFAS to process collection

Question 35

one of the most important steps in processing source documents in FM

Answer 35

certification of funds

Question 36

original record of a financial transaction

Answer 36

source document

Question 37

who shares pecuniary liability for the amount certified?

Answer 37

the certifying officer and the comptroller

Question 38

what is the role of the Certifying Officer?

Answer 38

- review the document - check the accounting classification for accuracy - verify funds available - enter any other applicable info into the accounting system - electronically certify correctness of statements, facts, accounts, and amounts appearing on a voucher or other document

Question 39

what are the three items Certifying Officers must pay attention to during fund certification?

Answer 39

1 - review the document and accounting classification for completeness and accuracy 2 - determine if funds are available 3 - certify fund availability

Question 40

what do Certifying Officers use to certify fund availability?

Answer 40

the Defense Enterprise Accounting Management System (DEAMS)

Question 41

what type of report is used by Certifying Officers to determine if funds are available?

Answer 41

Status of Funds (SoF) report

Question 42

in what scenario does the Certifying Officer have the option to change the accounting structure selected by the requesting organization?

Answer 42

if the accounting structure they select is incorrect

Question 43

who selects the Certifying Officer?

Answer 43

comptroller