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APC QS: Procurement and Tendering > 1.4 Codes of practice and procedures commonly used. > Flashcards

1.4 Codes of practice and procedures commonly used. Flashcards

1
Q

Can you tell me about codes of practices you might use when tendering a project?

A

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2
Q

What do you know about the JCT PN Notes 2017? Do you know of any other similar documents?

A

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3
Q

How would you select tenderers for a tender list (prior to issue of Preliminary enquiry)?

A

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4
Q

What do we mean by the preliminary enquiry?

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5
Q

What documents need to be prepared during the preliminary enquiry?

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6
Q

What is an enquiry letter? What should it include?

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7
Q

What is a Project Information Schedule (PIS) and what should it include?

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8
Q

What is the importance of a Project Information Schedule (PIS)?

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9
Q

What is a Pre-Qualification Questionnaire and what should it include?

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10
Q

What is the importance of a Pre-Qualification Questionnaire?

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11
Q

Give some specific examples of questions you might include in a pre-qualification questionnaire.

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12
Q

How do we work out the scoring criteria of a Pre-Qualification Questionnaire? Do we give this criteria to the participants?

A

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13
Q

Generally what time allowances would you allow as a minimum response to pre-qualification questionnaires?

A

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14
Q

How many different contractors might we go out to during the prequal?

A

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15
Q

What do we mean by the invitation to tender and tender stage?

A

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16
Q

What documents are required for an invitation to tender?

A

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17
Q

What are the different types of pricing schedules that may be issued at Invitation to Tender?

A

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18
Q

How might tender documents be different if we are using a Design & Build procurement route?

A

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19
Q

What would we include in an Invitation to Tender Letter?

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20
Q

What would we include in a Tender Form?

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21
Q

For CDM purposes what document do you need to send out at ITT stage?

A

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22
Q

What is included within the pre-construction information? Who produces it?

A

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23
Q

What is a preliminaries document? Why do we need to issue this at ITT stage?

A

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24
Q

Why do we include a return envelope in the tender pack?

A

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25
Q

In a private sector tender what is the minimum period recommended for and return of tenders?

A

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26
Q

In a public sector tender what is the minimum period recommended for and return of tenders?

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27
Q

How might the tendering period differ under a Design & Build procurement route?

A

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28
Q

Can we have mid-tender interviews? What are the advantages?

A

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29
Q

What is the process we follow if a tenderer considers that any of the tender documents or requirements are deficient or require clarification?

A

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30
Q

When we provide the tenderer with a clarification will this automatically lead to an extension of the tendering period?

A

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31
Q

If we clarify a design by updating the design information what considerations do we need to have in relation to the other tender documents?

A

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32
Q

What tender compliance issues do you need to consider to ensure fair and competitive tendering?

A

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33
Q

Explain how you would undergo an opening ceremony to ensure fair and competitive tendering?

A

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34
Q

How would you deal with a late tender?

A

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35
Q

Why is it unfair to accept a late tender?

A

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36
Q

What happens if a tenderer submits a tender with qualifications? What process do we follow?

A

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37
Q

What factors may be considered when assessing tender returns?

A

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38
Q

Do we just use lowest price when assessing tender returns?

A

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39
Q

What quality criteria may be considered when assessing tender returns?

A

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40
Q

When analysing a tender return explain the process of examining priced documents

A

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41
Q

What processes do we undertake if an error is found in priced document?

A

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42
Q

What do we mean by the alternative provisions?

A

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43
Q

What do we mean by alternative 1?

A

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44
Q

What do we mean by alternative 2?

A

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45
Q

How would you check the competitiveness of contractor’s rates?

A

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46
Q

Explain how you would assess abnormally high rates? Why is it important to identify these?

A

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47
Q

Explain how you would assess abnormally low rates? Why is it important to identify these?

A

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48
Q

Explain how you would examine daywork rates? Why is it important to identify these?

A

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49
Q

What do we mean by front-loading? Why is it important to identify front-loading?

A

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50
Q

What is the difference in the approach to assessing D&B tenders vs traditional?

A

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51
Q

What is the difference between assessing single-stage and two-stage tenders?

A

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52
Q

What do we include in a tender report?

A

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53
Q

What is included in the executive summary of a tender report?

A

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54
Q

What is included in the introduction of a tender report?

A

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55
Q

What is included in the ‘tender information’ part of a tender report?

A

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56
Q

What is included in the tender analysis part of a tender report?

A

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57
Q

Do you include a section in your tender report to compare tender returns with a pre-tender estimate? Would this be the case under D&B?

A

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58
Q

What is included in the conclusion and recommendations pat of the tender report

A

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59
Q

What documents would you appendix to the back of your tender report?

A

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60
Q

What items are likely to be discussed in a PD report?

A

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61
Q

What items are likely to be discussed in a PM report?

A

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62
Q

If tenders come back over budget how might you proceed post tender?

A

1.4

APC QS: Procurement and Tendering (4 decks)

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