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Block 2 Part 2 > 1 > Flashcards

1 Flashcards

1
Q

Who is responsible for the safe keeping and management of inventories and must use the Physical Inventory control Program (PICP)

A

LRS CC/Accountable Property Officer (APO)

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2
Q

Complete inventory counts

A

Are conducted using the closed warehouse method for inventories

Procedures for conducting complete inventory counts are in DAFMAN 23-122

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3
Q

Freeze code C

A

Freezes inventory on all item during complete inventory check

Only one freeze code may be assigned at a time

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4
Q

Emergency issues or priority issue 1-8 requests / urgency need of A requests

A

Will be recorded on the Inventory Recap Sheet

Used during complete inventory counts/ closed warehouse method

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5
Q

Emergency issue Examples

A

Mission impaired Capability Awaiting Parts (MICAP) high priority orders,aerospace ground equipment, out of commission for the part, and work stoppage

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6
Q

Special inventory counts

A

Inventory interrogations required for insufficient balances or warehouse refusals

Special inventory counts will be accomplished no later than 30 days per DLM 4000.25

If asset is not located within 24 hours a special inventory count will be initiated

Special inventory counts do not satisfy the required complete inventory counts.

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7
Q

Special inventory Interrogation input (1GP)

A

Assigns a freeze code of I

Physical Inventory Control Section and Warehouse Personnel assign this code to initiate a Special Inventory.

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8
Q

Physical Inventory Control Personnel

A

Is responsible for maintaining suspense notices file/ freeze code file.

If inventory count does not match system, The system will out put a Inventory Recount image (IRC)

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9
Q

Physical inventory control section

A

Will establish an inventory schedule by fiscal year

Will prepare and publish an inventory count schedule in letter format

The warehouse validation schedule will follow the inventory schedule for stock record account codes “B” And “E” and “Satellites”

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10
Q

Out of cycle inventory counts

A

Will not satisfy quarterly, semiannual, or annual complete inventory counts.

LRC CC/Accountable Property Officer (APO) has the authority to conduct inventories more frequently for assets on their accountable record

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11
Q

LRS CC/APO

A

Will ensure the Physical Inventory Control Section and Warehouse Personnel coordinate closely during the creation of warehouse location validation and inventory schedules.

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12
Q

Warehouse Validations

A

Will happen by Warehouse personnel within ten workings days prior to the inventory start date

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13
Q

Inventory deadline

A

Physical inventory Control section will establish an inventory deadline as the date the inventory begins.

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14
Q

Inventory schedule

A

Physical inventory control section will establish an inventory schedule which ensure 100% of the account is inventoried over 12 months

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15
Q

The following actions will be performed to establish and distribute an inventory schedule

A

Copies of inventory schedule will be provided to all affected sections/ elements or flights

The LRS CC/APO will notify supported unit commanders of upcoming scheduled inventories

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16
Q

ILS-S Inventory function

A

Is the preferred method for inventory procedures.

AFMC SCM-R Computer Operations Activity supported accounts will use AF Form 1991 to submit inventory requests.

Submit requests one day before the inventory count deadline.

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17
Q

Inventory Parameters

A

Will be processed once a month

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18
Q

Flight Service Center (FSC)

A

Primary contact with units managing repair cycle assets

Maintains control of all Due In From Maintenance (DIFM) repair parts and will perform in checking, inspection, and processing of Expendability, Recoverability, Reparability, Cost Designator (ERRCD) XD/XF asset returns

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19
Q

Flight Service Center

A

Manages the Repair Cycle Asset Management (D23) listing and the Awaiting Parts (AWP) Validation (D19) Listing

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20
Q

Repair cycle asset

A

Is any recoverable item with an ERRCD of XD or XF.

Repair parts (Class IX) include kits, assemblies, and subassemblies that keep major end items (Class VII) in mission capable status.

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21
Q

Repair Cycle Record

A

Each repair cycle asset has a repair cycle record.

Which is a record of repair and maintenance actions taken.

Each repair cycle record indicates the organization and shop that identifies the on base activity responsible for repairing each repair cycle asset.

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22
Q

Repair cycle asset

A

Requires a one for one trade

Repair cycle assets are considered part of the total base position whether serviceable or repairable.

A demand for an XD or XF coded asset establishes a DIFM suspense record and tracks the unserviceable asset until repaired, evacuated, or condemned.

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23
Q

Demand code of XF or XD

A

Establishes a DIFM suspense record and tracks the unserviceable item until repaired, evacuated or condemned.

This will ensure a one for one trade

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24
Q

LRS CC/ APO

A

Is responsible for the repair cycle process and will ensure repairable and non repairable parts are processed through repair channels per DoDM 4140.01 Vol 6

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25
Q

(FSC) Flight Service Center Personnel

A

Physically verify the item returned my maintenance is correct and validate their documentation

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26
Q

XD/ XF asset issued by LRS

A

Will be accompanied by a DD Form 1348-1A (issue document)

27
Q

DD Form 1348-1A (Issue Document) and AFTO Form 350 Tag

A

Provide a means for controlling reparable items and must be returned to the LRS to clear the DIFM detail suspense record.

28
Q

Flight Service Center (FSC)

A

Is responsible for daily coordination with maintenance to ensure accurate status and the continuous flow of DIFM assets between the LRS and Maintenance

29
Q

TRIC: ISU MAINT

A

The repair cycle begins with the customer

30
Q

TRIC: TIN

A

Repair cycle ends when the item serviceable or unserviceable is returned to the LRS Material Management Activity

31
Q

TRIC DFM UPD

A

Used to update the location and status of the DIFM detail record

32
Q

Repair cycle record

A

Contains record of repair and maintenance actions taken

33
Q

DIFM Reconciliation

A

Is to ensure Maintenance physically has all DIFM items listed on the Repair Cycle Asset Management (D23) listing

DIFM Reconciliation between the FSC and Maintenance is performed QUARTERLY to account for all assets in the repair cycle

34
Q

D23 Listing

A

Provides Maintenance with all current data for each repair part

35
Q

DIFM RECONCILIATION

A

FSC will contact all shops with DIFM assets and send memorandum with date and time FSC Representative will visit the work center

FSC Representative will perform eyes on for all DIFM assets during shop visits

36
Q

DIFM CONCILIATION COMPLETE

A

FSC personnel will compile a final report and sent copy within TEN WORKDAYS noting discrepancies and best practices.

FCS PERSONNEL will actively monitor discrepancies until corrected

37
Q

D23 Listing

A

Used by FSC to monitor DUE IN FOR MAINTENANCE status and maintain visibility of issued assets controlled by maintenance within the repair cycle process

38
Q

Critical Information on D23

A

DIFM status, location, days, and percentage of base repair

39
Q

Information on AWP VALIDATION LISTING

A

AWP DUE out records with linked due in and status for AWP end items.

And also financial data

40
Q

Bits and Pieces

A

Are replacement parts

41
Q

D19

A

Lists contains all Awaiting Parts (AWP) due out detail records with the linked due in and status for the AWP end item

Used with D23 by AWP Manager and DIFM Monitor

42
Q

DIFM Loc

A

Indicates some DIFM records are missing a DIFM Location

43
Q

DIFM items not inducted into maintenance repair

A

Will be returned to the LRS/Materiel Management Activity within FOUR DAYS from day of issue

44
Q

Base repairable assets assigned to back shops

A

Will be returned by the end of the 45th DUTY DAY from the date of issue

45
Q

MIS access updates

A

Either FSC OR CUSTOMERS have the authorization to process updates in the the system

46
Q

D23

A

Essential management tool used to perform the DIFM RECONCILIATION

47
Q

Part 4 OF D23 listing

A

Lists all unserviceable detail records in the MMSY and is Reviewed weekly by Stock Control

48
Q

Unserviceable detail records items

A

Stored SEPARATELY FORM SERVICEABLE ITEMS

Automatically under program control in MMSY

Activity code R, Organizational code 920, and Shop code RW

49
Q

Items are deemed unserviceable by….

A

Maintenance or Item Managers

50
Q

1302 Management Notice

A

Is a suspect item

Suspended on an unserviceable detail

If quality of item is in question Item Manager will distribute listing of items requiring inspection

51
Q

1012 Management notice (Awaiting Stock Disposition)

A

Turn in of unserviceable repairable XD asset does not result in automatic shipment or transfer

Will create unserviceable detail record

52
Q

Disposition Directions

A

Received from Item Manager by Stock Control

If directions not received with in 45 days Stock Control will send a written follow up request to the item manager

53
Q

Unserviceable Detail Record

A

Used to account for and track the unserviceable items in the MMSY

54
Q

Turn Around Action

A

Process which allows personnel to record demand data in the MMSY for repairs in place or removal, repair, and reinstallation of a recoverable item without ordering a replacement item.

55
Q

TRN Procedures

A

Processed by LRS Materiel Management Activity

56
Q

AFTO Form 350 tag part 2

A

Used by TRN Manager to prepare and process maintenance TRN Inputs

57
Q

(FSC) Flight Service Center

A

Acts as the turnaround process point supporting organizations not supported by MIS and maintain close coordination with maintenance activities to expedite turnaround processing

58
Q

Action taken codes for TRN transactions

A

A F G K L or Z

59
Q

1122 MGT

A

Management Notice which indicates the successful processing of a TRN

60
Q

TRN

A

Will update both the DEMAND DATA and the ITEM RECORD on the REPAIR CYCLE data on the repair cycle record

61
Q

FIELDS updatedon the item and repair records

A

Item record- Number of demands, cumulative recurring demands, Date of Last Demand (DOLD) for the item record period

Repair Cycle Record- Number of assets repaired, current quarter net repair cycle days, Action taken code for the Repair Cycles Record Current quarter.

62
Q

LRS/Materiel Management Activity

A

Will appoint a primary and alternative TRN manager in writing to act as the single point of contact for all TRN actions

63
Q

AFTO Form 350 Tag will be compared to the D04

A

To ensure the TRN input has been processed

Block 2 Part 2 (1 decks)

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