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PDR > 1 > Flashcards

1 Flashcards

1
Q

How long are officers records retained at headquarters?

A

3 months

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2
Q

Where is an alien’s number recorder in the service record?

A

Item #1, (CG-3304 achievement sheet).

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3
Q

Who is the only person that need not sign the disclosure log?

A

The member

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4
Q

What info is not disclosed IAW the privacy act?

A

Home address, Home phone, number of depns, tax withholding, allotments, SSN, personal info, and DOB

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5
Q

What type of container must he PDR’s be kept in?

A

Classes 7110 file cabinet (or have equal protection).

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6
Q

What is a CG-5354?

A

PDR

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7
Q

When must he unit mail the unit PDR upon PCS transfer

A

Within two dys if not hand carried (within 2 dys to the SPO w/ medical for discharge).

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8
Q

When is the SPO PDR (and medical) mailed upon PCS?

A

Mailed via regular mail (first class) within 5 dys after mbrs date of departure.

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9
Q

How long after last entry do you keep the disclosure log of a PDR?

A

5 yrs or for the life of the record, whichever is longer.

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10
Q

What is done with a temporary document?

A

Removed from the PDR and given to the mbr.

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11
Q

Where is the application for depn id cards filed for an officer?

A

Security status jacket

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12
Q

Where are military and civilian personnel records maintained?

A

The national records center in St. Louis, Mo

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13
Q

When is the SPO PDR mailed for TAD periods for active and reserve?

A

When the TAD is in excess of 60 dys.

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14
Q

How often are PDR’s reviewed?

A

Unit and SPO PDR’s are reviewed upon reenlistment, PCS arrival, prior to PCS departure, or 2 yrs since last review. In addition SPO

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15
Q

What is a temporary document?

A

Documents that are replaced frequently, whose action no longer pends, or has been official reflected on the LES

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16
Q

When is maintenance to a PDR stopped?

A

Upon transfer to the IRR, discharge, retirement, or death.

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17
Q

Where does the PDR go when maintenance is stopped

A

SPO, unit, and medical PDRs are forwarded by SPO to MPC or G-RSM within 7 dys

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18
Q

What is done with the PDR when a mbr relad’s into the Select Reserve?

A

PDR is forwarded to the CGPC-RPM.

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19
Q

Upon separation what forms are forwarded to CGPC ADM?

A

DD-214, marks, CG-3307’s, and original orders.

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20
Q

Where are temporary PMIS documents filed in the SPO PDR?

A

On top of the LES until the LES audit is completed

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21
Q

What instruction provides info on the admin of PDR’s?

A

Military PDR System M1080.10 (Series).

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22
Q

When will the gaining SPO query the loosing SPO upon non-receipt of a mbrs PDR?

A

Within 5 dys after mbr reports

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23
Q

How long are LES’s retained in the PDR?

A

SPOs can keep anywhere between 3 & 12 months.

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24
Q

How long does CGPC ADM maintain a NPRC PDR for?

A

6 months.

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25
Q

Who can authorize a correction of a name, SSN, or DOB?

A

CGPC EPM or RPM.

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26
Q

Where is the “Checklist for Overseas Screening” filed in the PDR?

A

Section 2 (Career Documentation).

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27
Q

After a mbr has more than how many qual codes can he CO remove the lesser code and send a career development worksheet to the SPO?

A

When mbr has more than 12

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28
Q

When will CGPC (adm-3) shred paper documents sent for imaging?

A

Only after it has received notice of off-site backup.

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29
Q

What doe sthe HQ PDR consist of?

A

Electronically scanned documents authorized to be scanned.

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30
Q

What does CGPC (adm-3) do with documents not authorized for scanning?

A

Destroys except for medical documents.

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31
Q

When is mbrs medical PDR forwarded to CGPC (adm-3)?

A

After final separation

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32
Q

Can a mbr hand carry the unit PDR?

A

Yes, it is authorized and encouraged to reduce mail costs.

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33
Q

What are the sections of the SPO PDR?

A

Section 1 Accession and Separations
Section 2 Career Documentation (Disclosure Log)
Section 3 PMIS/JUMPS doc’s (Temp Docs)
Section 4 Dependency and Support Documentation

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34
Q

What are authorized destruction methods for sensitive PDR documents

A

Burning, shredding, or pulverizing

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35
Q

When reviewing a PDR if possible who should be present?

A

“It is highly desirable to conduct reviews jointly with the mbr”.

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36
Q

What three actions must PDR reviews include?

A

Screen for misfiled or temp docs, identifying incorrect info, and other requirements to update transactions and documents.

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37
Q

What SDAII document is a permanent document even after it has been reflected in PMIS/JUMPS?

A

The court memorandum transaction log printout.

38
Q

When does maintenance on a PDR stop?

A

When mbr enters RET1, RET2(reserves), is discharged w/o relading, upon death, and when a mbr is missing to include: MIA, detained in a foreign country,

39
Q

When should the SPO forward a PDIF to the unit?

A

Quarterly.

40
Q

Article 137 of the UCMJ shall be carefully explained to each new CG member at the time of entrance or within how many days?

A

10 dys.

41
Q

Who would you consult when considering granting access to a PDR to a civilian law enforcement agency for an authorized purpose?

A

Unit’s Privacy Act Coordinator

42
Q

What is the PDR maintained by CGPC ADM3 called?

A

I-PDR

43
Q

How is a mbrs direct access information considered by the PDR system?

A

It is called an E-PDR

44
Q

Which PDR is designated as the mbrs official PDR?

A

The SPO PDR.

45
Q

When submitting a name change to the I-PDR in the case of a divorce, what pages of the divorce decree are submitted?

A

Only the page citing the name change.

46
Q

When is hand carrying of the SPO PDR authorized

A

When the mbrs new SPO and unit are co-located, hand carrying is authorized on the orders and mbr has no adverse entries in the PDR

47
Q

How soon before a mbr PCS’s should his/her medical office receive a medical records transfer request (ENLC 7 of PDR inst)?

A

10 working days prior

48
Q

What part of the SPO PDR are temporary documents printed from Direct Access kept?

A

Part 3

49
Q

When should reserve specific documentation be removed from the SPO PDR of a mbr coming on active duty?

A

Only when they integrate (vice title 10 or EAD)

50
Q

Name some types of “permanent” PDR documents?

A

Court Memorandums, Disciplinary reports other derogatory information.

51
Q

How soon after separation must the SPO mail all documents listed in encl 8 of the PDR inst to CGPC ADM?

A

5 working days

52
Q

What is done with the rest of the SPO PDR upon separation after encl 8 checklist is taken out?

A

It is given to the mbr

53
Q

Where and when is the unit and SPO PDR sent when a mbr is declared a deserter?

A

To CGPC ADM3 within 5 working days.

54
Q

When mbrs are transferring to what area is express shipment of a mbrs SPO PDR allowed?

A

PATFORSWA

55
Q

What part of the SPO PDR does the CG 3029A (qual code update) get filed in?

A

Part 2.

56
Q

While performing a PDR check, you come across a CG 3303 (prac sheet). What do you do with it?

A

Send it to the CGPC-ADM 3 PDR

57
Q

Which of the following is an optional part of the PDR System?

A

Unit-PDR

58
Q

The PDR System keeps records required for the following reasons with the exemption of records that ___

A

Have historical significance

59
Q

When should units mail documents for placement in the EI-PDR?

A

When the unit doesn’t have imaging capabilities

60
Q

What happens to hard copy of personnel documents received by PSC when they are not authorized for imaging?

A

They are shredded

61
Q

What happens to medical records received in error by PSC?

A

They are returned to the sender

62
Q

Unit PDRs are authorized under the following circumstances with the exception of _____

A

Units with more than 50 personnel onboard

63
Q

True or false; Travel claims can be kept in a unit PDR.

A

False

64
Q

Part 1 of the SPO-PDR is filled ______

A

By chronological order regardless of form type with newest document at the top

65
Q

Part 2 of the SPO-PDR is filler ______

A

By form type and chronological within the form, with the newest document at the top in the type of form article 2.D.3

66
Q

Detaching SPO will mail the SPO-PDR within ___

A

5 working days from member’s departure date

67
Q

Which of the following is not an approved method of mailing PDRs?

A

USPS first class mail

68
Q

For personnel hand carrying their SPO-PDR, the PDR should be sealed in a large envelope ____

A

Always

69
Q

Whenever a SPO receives a PDR in error they ____

A

Will mail the PDR to the correct SPO within 2 working date of receive

70
Q

Whenever a member hand carries her SPO-PDR the detaching SPO will _____

A

Place a notation in the member’s travel orders (CG-5131)

71
Q

Unit PDRs for departing members will be _____ .

A

Mail directly to the receiving unit

72
Q

When should a receiving SPO contact the detaching SPO and inquiry about the tracking number of a mailed PDR?

A

Five working days after the members report onboard

73
Q

Whenever a member departs TDY for more than ____the SPO-PDR will be mail to the receiving unit’s SPO.

A

60 days

74
Q

Maintenance of the SPO-PDRs will be terminated for all the followings with the exception of _____ .

A

Long term incarceration as a result of a court martial

75
Q

While disposing of PDRs, units are required to forward all original documents to the SPO within ____

A

2 working days from the separation date

76
Q

The SPO will forward all original documents to PSC-PSD-MR within _____

A

5 working days from the separation date

77
Q

PSC will maintain consolidated NPRC-PDRs for ____ after members’ separation.

A

6 months

78
Q

For members declared deserters the member’s unit will forward the Unit-PDR to the SPO within _____ after the declaration of status

A

15 working days

79
Q

For members declared deserters, the SPO will forward the Unit and SPO PDRs to PSC-PSD-MR within ___

A

18 working days from the date the member was declared a deserter

80
Q

When a member dies the SPO will forward the Unit and SPO PDRs to PSC-PSD-MR within ____.

A

5 working days from the date of the member’s dead

81
Q

Which of the following disclosures of PDR documents requires coordination with the legal officer?

A

To consumer reporting agencies

82
Q

Which of the following disclosures of PDR documents requires coordination with the unit’s privacy act coordinator?

A

To criminal law enforcement

83
Q

Enlistment bonus agreements are filed in ___

A

Part 1 of the SPO PDR

84
Q

DD-2760 Qualification to possess firearms or ammunition are filed in ______

A

Part 1 of the SPO PDR and part 3 of the Unit PDR

85
Q

Notice of removal of absentee wanted notice are ______

A

Filed in the EI-PDR for enlisted only

86
Q

Course completion letters are kept _____ in the SPO PDR.

A

For 5 years

87
Q

The Government travel card setup form is kept _____ in the SPO PDR.

A

For 6 years, 3 months

88
Q

The CG-2010 advances worksheet is kept for 3 years from the date _____ in the SPO PDR

A

A new worksheet is submitted replacing the old one

89
Q

Which of the following forms is not a permanent document?

A

CG-1570

90
Q

Disclosure logs are kept for ____

A

5 years

91
Q

Divorce decrees are considered _____ in the SPO PDR for divorced members.

A

Required documentation

PDR (1 decks)

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