01) Project Management Framework

Question 1

What is a Project?

Answer 1

Temporary endeavor with a beginning and end.

It creates a unique product, service or result

Question 2

Reasons for project initiation

Answer 2

Market Demand, Social Need,
Legal Requirement,
Customer Request,
Technological Advance etc.

Question 3

Example of a project

Answer 3

Development a software application that will receive,

record and prioritize the incidents received by customers.

Question 4

Operational Work

Answer 4

Most of the work being done in organizations which is

ongoing and repetitive

Question 5

Example of an operational work

Answer 5

Handling customer incidents through a software

application which are received daily.

Question 6

What is Project Management?

Answer 6

Application of knowledge, skills, tools and techniques to project activities to meet the
project requirements.

Question 7

What are the process groups of project management?

Answer 7

Initiating, Planning, Executing, Monitoring & Controlling, Closing

Question 8

Program is …

Answer 8

Group of projects which are related with each other.

Question 9

Example of a program

Answer 9

Development of the entertainment system of a car with following projects: Connection Manager, Display
Screen … etc.

Question 10

Portfolio is …

Answer 10

Group of programs which might not be related however serve for the same business goal.

Question 11

Project Management Office (PMO)

Answer 11

Department centralizes the management of projects in

an organization.

Question 12

What are the three different types of PMO structures in organizations?

Answer 12

Supportive,
Controlling and
Directive

Question 13

Project manager can report to…

Answer 13

Functional Manager,
Program Manager or
Portfolio Manager

Question 14

The most important interpersonal skill for a project manager is …

Answer 14

Communication

Question 15

What are the three different types of PMO structures in

organizations?

Answer 15

Supportive, Controlling and Directive

Question 16

Project objectives are …

Answer 16

What needs to be achieved as a result of project.

Question 17

Who is responsible for meeting project objectives?

Answer 17

Project Manager

Question 18

There is a trade-off between …

Answer 18

Project Requirements and Project Objectives

Question 19

The most common project constraints are …

Answer 19

Time, Cost, Scope, Quality, Customer Satisfaction, Risk and Resources

Question 20

Organizational Process Assets

Answer 20

Plans, processes, policies, procedures and knowledge bases specific to and used by the performing organization.

Question 21

Enterprise Environmental Factors

Answer 21

Conditions that are not under the control of the

project team, that influence, constrain or direct the project.

Question 22

Examples of Enterprise Environmental Factors

Answer 22

• Organizational culture, structure, and governance.
• Government or Industry
• Standards
• Political Climate

Question 23

Stakeholders

Answer 23

People whose interests may be positively or negatively impacted by the project

Question 24

Project Governance

Answer 24

Provides the project manager and team with structure, processes, decision-making models and tools for managing the project.

Question 25

Project Team

Answer 25

Project Manager and the group of individuals who perform the project work.

Question 26

What are the three common organizational structure types?

Answer 26

Functional, Projectized and Matrix

Question 27

The most common organizational structure type is …

Answer 27

Functional

Question 28

Which of the organizational structure types give the most control and authority to the project manager?

Answer 28

Projectized

Question 29

In which type of organization team members report to | functional managers and project managers?

Answer 29

Matrix

Question 30

Project Expediter

Answer 30

Acts as staff assistant and communications coordinator. | Cannot make any decision.

Question 31

Project Coordinator

Answer 31

Acts like project expediter however he or she can make some minor decisions.

Question 32

Advantages of Functional Organization

Answer 32

-Team members report to only one supervisor -Similar resources are centralized and managed easier.

Question 33

Disadvantages of Functional Organization

Answer 33

No career path in project management. | The project manager has little or no authority.

Question 34

Advantages of Projectized Organization

Answer 34

Efficient project organization Loyalty to the project. | More effective communications than functional

Question 35

Disadvantages of Projectized Organization

Answer 35

Lack of professionalism in disciplines. | Less efficient use of resources.

Question 36

Advantages of Matrix Organization

Answer 36

Highly visible project objectives. | Maximum utilization of scarce resources.

Question 37

Disadvantages of Matrix Organization

Answer 37

Extra administration is required. More than one boss for project teams. More complex to monitor.

Question 38

Product Life Cycle

Answer 38

Starts from conception of a new product to its withdrawal.

Question 39

Development Lifecycles can be …

Answer 39

predictive, iterative, incremental, adaptive or hybrid.

Question 40

Project Phases are …

Answer 40

Collection of related activities that will produce a meaningful deliverable.

Question 41

Phase Gates

Answer 41

Held at the end of a phase for review of business case, Project charter, plans etc.

Question 42

Business Documents include

Answer 42

Business case and benefits management plan.

Question 43

Who is accountable for preparing the business case

Answer 43

Project Sponsor

Question 44

Business Case covers …

Answer 44

- Business needs - Analysis of the situation - Recommendation - Evaluation

Question 45

Benefits Management Plan

Answer 45

Defines the processes for creating, maximizing and sustaining the benefits provided by a project

Question 46

Benefits Management Plan covers …

Answer 46

- Strategic alignment - Timeframe for realizing benefits - Benefits owner

Question 47

Tailoring

Answer 47

Selecting appropriate tools, techniques, procedures etc. to manage a project.