01 PM Framework Flashcards
What is the definition of a project
Temporary endeavor - with a beginning and an end.
Creates a unique product, service, or result.
What is operational work?
Ongoing work to support the business and systems of the organization
What is the definition of a program?
Program: A group of related projects, managed in a coordinated way.
What is the definition of a Portfolio?
Portfolio: A group of programs, individual projects, and other related operational work that are prioritized and implemented to achieve a specific strategic business goal.
What is the difference between a project team and a project management team?
Project team: a group of people, including the PM, who will complete the work of the project.
Project management team: a group of project team members selected by the PM to help perform some project management activities.
What is organizational project management (OPM)
A framework that guides portfolio, program, and project management to achieve the organization’s strategic goals.
What is organizational governance?
What are internal requirements?
Organizational governance refers to the overall structure of an organization.
Internal requirements include policies and procedures regarding portfolio, program, and project work, which help to ensure that these endeavors are within the strategic plan of the organization and that they contribute to the delivery of specific benefits or value
What is a project management office (PMO)?
What are three possible forms of a PMO?
A department that oversees and standardizes the management of projects.
Supportive
Controlling
Directive
List project constraints that may occur throughout the life of a project, and explain the potential impact of a constraint.
Schedule Cost Risk Scope Quality Resources Customer satisfaction
Constraints limit options during planning and beyond
Who are stakeholders?
Anyone whose interests may be positively or negatively impacted by the project, or the product of the project
A stakeholder may be an individual or an organization; may be internal or external to the organization.
What is the purpose of Stakeholder Management?
To keep stakeholder informed
To solicit their input
Work to satisfy their needs and expectations
What are three primary forms of organizational structure?
Functional
Project-oriented
Matrix
What is a functional organization?
The organization is grouped by areas of specialization. (accounting, marketing, engineering)
Think silo
What is project-oriented organization?
The organization is organized by project
The team has no department to go to at project end
The project manager has control of the project
What is a matrix organization?
In an attempt to maximize the strengths of both the functional and project-oriented structures, the team member reports to two managers (PM and functional)
Team members do project work in addition to normal departmental work
What is a strong matrix organization?
A matrix org where the balance of power rests with the PM instead of the functional manager
What is a weak matrix organization?
What role might the PM play in a weak matrix?
A matrix org where the balance of power rests with the functional manager instead of the PM
A project expediter or project coordinator
What is a balanced matrix organization?
A matrix org where power is equally balanced between the PM and the functional manager.
What is a project expediter?
What is a project coordinator?
Proj expediter: staff assistant and communications coordinator; cannot personally make or enforce decisions
Proj coordinator: Similar to the expediter, except the coordinator has some authority and power to make decisions and reports to a higher-level manager.
What are organizational process assets (OPAs)?
Company processes, procedures, and policies
Organizational knowledge repositories (historical info and lessons learned)
What can historical information include?
Activities WBSs Benchmarks Reports Risks and risk response plans Estimates Resources used Project management plans Project documents Baselines Correspondence
Records of the current project that will become part of organizational process assets
What is an assumption log?
Define assumptions
A repository of both assumptions and constraints
What your management and stakeholders believe to be true about the project; assumptions may not be entirely based on fact
What is a project management information system (PMIS)?
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The PMIS may include automated tools such as scheduling software, a configuration management system, shared workspaces for file storage or distribution, work authorization software, time-tracking software, and procurement management software
What is work performance data?
Measurements and details about activities gathered during the Direct and Manage Project Work process in executing.
