01 PM Framework

Question 1

What is the definition of a project

Answer 1

Temporary endeavor - with a beginning and an end.

Creates a unique product, service, or result.

Question 2

What is operational work?

Answer 2

Ongoing work to support the business and systems of the organization

Question 3

What is the definition of a program?

Answer 3

Program: A group of related projects, managed in a coordinated way.

Question 4

What is the definition of a Portfolio?

Answer 4

Portfolio: A group of programs, individual projects, and other related operational work that are prioritized and implemented to achieve a specific strategic business goal.

Question 5

What is the difference between a project team and a project management team?

Answer 5

Project team: a group of people, including the PM, who will complete the work of the project.

Project management team: a group of project team members selected by the PM to help perform some project management activities.

Question 6

What is organizational project management (OPM)

Answer 6

A framework that guides portfolio, program, and project management to achieve the organization’s strategic goals.

Question 7

What is organizational governance?

What are internal requirements?

Answer 7

Organizational governance refers to the overall structure of an organization.

Internal requirements include policies and procedures regarding portfolio, program, and project work, which help to ensure that these endeavors are within the strategic plan of the organization and that they contribute to the delivery of specific benefits or value

Question 8

What is a project management office (PMO)?

What are three possible forms of a PMO?

Answer 8

A department that oversees and standardizes the management of projects.

Supportive
Controlling
Directive

Question 9

List project constraints that may occur throughout the life of a project, and explain the potential impact of a constraint.

Answer 9

Schedule
Cost
Risk
Scope
Quality
Resources
Customer satisfaction

Constraints limit options during planning and beyond

Question 10

Who are stakeholders?

Answer 10

Anyone whose interests may be positively or negatively impacted by the project, or the product of the project

A stakeholder may be an individual or an organization; may be internal or external to the organization.

Question 11

What is the purpose of Stakeholder Management?

Answer 11

To keep stakeholder informed

To solicit their input

Work to satisfy their needs and expectations

Question 12

What are three primary forms of organizational structure?

Answer 12

Functional

Project-oriented

Matrix

Question 13

What is a functional organization?

Answer 13

The organization is grouped by areas of specialization. (accounting, marketing, engineering)
Think silo

Question 14

What is project-oriented organization?

Answer 14

The organization is organized by project

The team has no department to go to at project end

The project manager has control of the project

Question 15

What is a matrix organization?

Answer 15

In an attempt to maximize the strengths of both the functional and project-oriented structures, the team member reports to two managers (PM and functional)

Team members do project work in addition to normal departmental work

Question 16

What is a strong matrix organization?

Answer 16

A matrix org where the balance of power rests with the PM instead of the functional manager

Question 17

What is a weak matrix organization?

What role might the PM play in a weak matrix?

Answer 17

A matrix org where the balance of power rests with the functional manager instead of the PM

A project expediter or project coordinator

Question 18

What is a balanced matrix organization?

Answer 18

A matrix org where power is equally balanced between the PM and the functional manager.

Question 19

What is a project expediter?

What is a project coordinator?

Answer 19

Proj expediter: staff assistant and communications coordinator; cannot personally make or enforce decisions

Proj coordinator: Similar to the expediter, except the coordinator has some authority and power to make decisions and reports to a higher-level manager.

Question 20

What are organizational process assets (OPAs)?

Answer 20

Company processes, procedures, and policies

Organizational knowledge repositories (historical info and lessons learned)

Question 21

What can historical information include?

Answer 21

Activities
WBSs
Benchmarks
Reports
Risks and risk response plans
Estimates
Resources used
Project management plans
Project documents
Baselines
Correspondence

Records of the current project that will become part of organizational process assets

Question 22

What is an assumption log?

Define assumptions

Answer 22

A repository of both assumptions and constraints

What your management and stakeholders believe to be true about the project; assumptions may not be entirely based on fact

Question 23

What is a project management information system (PMIS)?

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Answer 23

The PMIS may include automated tools such as scheduling software, a configuration management system, shared workspaces for file storage or distribution, work authorization software, time-tracking software, and procurement management software

Question 24

What is work performance data?

Answer 24

Measurements and details about activities gathered during the Direct and Manage Project Work process in executing.

Question 25

What is work performance information?

Answer 25

Work performance data analyzed to make sure it conforms to the project management plan and to assess what it means for the project as a whole.

Question 26

What are work performance reports?

Answer 26

Work performance information organized into reports that are distributed to the stakeholders.

Question 27

What is the purpose of expert judgment?

Answer 27

Sometimes, the easiest way to get information is to consult experts

This is a common tool of the project management planning process

Question 28

When is a meeting most useful?

Answer 28

Meetings are an effective way to get input or feedback from groups of people.