. Flashcards
Specific information about a technical subject to a specific audience for a specific purpose
Technical Writing
fiction
poetry
short stories
novels
Creative Writing
subjective response to a personal experience
Expressive Writing
exposes a topic analytically and objectively
Expository Writing
depends on emotional appeal to thereaders.
Persuasive Writing
Writing about scientific subjects and about various
technical subjects
Technical Writing
Characterized by certain formal elements:
- scientific and technical vocabulary
- use of graphic aids and conventional report forms
Technical Writing
Characterized by certain formal elements:
- scientific and technical vocabulary
- use of graphic aids and conventional report forms
Technical Writing
Characterized by the maintenance of an attitude of impartiality and objectivity
Technical writing
Products of Technical Writing
Business Letter
Contract
Monograph
Printed Action Memo
Graphic
5 Writing5 Important Principles in Good Technical Writing
- Always have in mind a specific reader, real or imaginary, when you are writing a report. Always Assume that he is intelligent but uninformed,
- Before you start to write, always decide what the exact purpose of your report is, and make sure that every paragraph, every sentence, and every word makes a clear contribution to that purpose.
- Use language that is simple, concrete, and familiar.
- At the beginning and end of every section of your report, check your writing according to this principle:
“First you tell the reader what you’re going to tell him, then you tell him what you’ve told him” - Make your report attractive.
Purposes of Technical Writing
- Management decision
- Furnishes needed information
- Gives instructions
- Records business transactions through proposals
- Procures business proposals
- Basis for public relations
- Reports to stockholders of companies
Properties of Technical Writing
- Subject Matter
- Audience
- Expression
- Style
- Arrangement of Material
“What will I write about?”
subject matter
“Whom am I writing for?”
“Who are my intended readers?”
Audience
“How will I write the material?”
Style
“What will be the tone of my writing?”
Expression
“How should I organize my ideas?”
Arrangement of materials
exchange of meanings between individuals through a common system of symbols.
Communication
act of transferring information from one place,person or group to another.
Communication
Categories of Communication
- Spoken / Verbal Communication
- Non-verbal Communication
- Written Communication
- Visualization
Importance of Communication
- Improves coordination
- Encourages cooperation
- Gives a direction
- Morale and empowerment
- Aids in decision making
- Speeds up organizational process
- Tool for problem-solving
- Generates a sense of commitment and involvement
- Improves customer service
Method used to transmit messages from a sender to a receiver.
Technical
Communication Channels
Communication Channels
Face-to-face Conversations
Telephones
Text messages
Emails
Social Media
Radio and TV
Letters
Reports
Common Barriers to Effective Communication
- Use of jargon
- Taboos
- Physical Barriers
- Psychological barriers
Example:
- adipocere
- algor mortis
- rigor mortis
The use of Jargon
Example:
- politics
- religions
- disabilities
- sexuality and sex
Taboos
Example:
- poor health
- Noise
- Unsuitable Temperatures
Physical Barriers
Example:
- False assumptions
- Anger
- Attitudes and values
- Fear and defensiveness
Psychological Barriers
Documenting an activity, results of undertakings,ideas, and related matters are done in writing
Basic Report Writing
In the Public Safety Offices, they follow certain forms of communication which vary according to their purpose, such as civilian letters, memorandum, office orders, special orders, investigation report, etc…
Basic Report Writing
Requisites of Good Reporting
- A precise understanding of the task
- Ability to go where the desired information is.
- Ability to collect and retain information accurately and in detail.
- Ability to transmit the collected information as soon as possible.
5 w’s and 1 H
Basic Questions
- Who, What, When, Where, Why
- how
Basic Questions
Guide in Writing Reports
- The reader is the most important person
- Keep the report as short as possible
- Organize for the convenience of the report
user
4, All references should be correct in all details - The writing should be accurate, concise and
unobtrusive - The right diagram with the right labels should be in the right place for the reader
- Summaries give the whole picture in miniature
- Reports should be checked for technical
errors, typing errors and inconsistency - The report should look as good as it is
Reporting and Interpretation
Objective -factual reporting
Subjective -interpretative reporting
Structure of a Report
- Executive Summary
- Introduction
- Body
- Conclusion
a standalone section summarizing your report’sfindings so readers know what to expect.
Executive Summary
-covers the explanation of the overall topic thatyou’re about to discuss
-background information
Introduction
covers all the major discoveries, broken up intoheadings and subheadings.
Body
where the author brings together all the information in his report and comes to a definitive interpretation or judgment.
Conclusion
narration of an incident which took place at a given time and place.
Police Report
Purpose of Police Report
- For evidence in court
- For insurance claim
- For record purposes
- For exhibit
- For consolidation of the report of higher office
- To monitor the crime rate
- To record daily incident
Parts of Police Report
- Heading
- Office symbol / Logo
- Subject Line
- Date Line
- Body
- Signatory
Kinds of Police Report
- Initial / Spot Report
- Progress Report
- Final Report
report made by the investigator immediately
after the incident or after few days of the
commencement of the investigation
Initial or Spot Report
The purpose of this report is to appraise the
headquarters of the progress of the case.
Progress Report
made after the termination of the
investigation..
Final Report
Formats of Spot Report
Memorandum Form
used when the addressee or the receiving
authority is within the office, installation, or premises of the originator or sender used when the addressee or the receiving authority is within the office, installation, or
premises of the originator or sender
Memorandum Form
An official logbook, covered blue with a hardbound cover containing daily records of all crime reports, official summaries of arrests, and other important events/activities reported at the police station.
Technical
Police Blotter
Parts of an Investigation Report
1, Heading
2. Office symbol
3. Subject Line
4. Date line
5. Body
