Random PMP from Pocket Prep Flashcards
What steps are in project scope management?
Collect requirements is required to understand the needs of the stakeholders and the project.
Create Work Breakdown Structure (WBS) is the process of subdividing deliverables and work into smaller parts.
Validate scope is the process of formalizing the acceptance of completed deliverables.
When does Reduced capacity happen in a project?
Reduced capacity occurs when people are not available or an event such as vacations, holidays, or emergencies keeps people from actively participating in the project. The team is determined not to finish the same amount of work as previously conducted within the last period. When the project team is within a reduced capacity, work is only planned for that capacity.
What is the Control Procurements process?
The Control Procurements process is the process of completing all procurements, document agreements, and all related documentation for future reference, and it involves administrative activities such as finalizing claims and updating records to reflect final results.
What is Emotional intelligence?
Emotional intelligence is the ability to identify, assess, and manage the personal emotions of oneself and other people as well as the collective emotions of a group of people. It is also used to guide thinking and behavior. Emotional intelligence is imperative within project management because it is conducted by people and for people.
What are the steps in the stakeholder register?
Stakeholder Name
Title
Power - Is their power low or high?
Influence - Is their influence low or high?
Current engagement level. Are stakeholders unaware, resistant, neutral, supportive, or leading?
Desired engagement level
Interests
Concerns
When should you use Trend analysis?
When there is a need to examine the past results of the project to see if it performance is improving or determining.
What are the representation techniques for stakeholder analysis?
Power/Interest grid
Power/Influence grid
Influence/Impact grid
Stakeholder cube
Salience model
Directions of influence
Prioritization
What is the Work Breakdown Structure (WBS)? Why is it used?
The work breakdown structure or WBS is a hierarchical decomposition of the total scope of work to be carried out by the project team. This is to accomplish the project objectives to create the required deliverables. The WBS organizes, segments, and defines the project’s total scope. It includes descending levels that contain a detailed definition of a component of the project. These components are known as products or services.
What is a Process improvement plan?
When is a control chart used?
Control charts are used to determine whether a process is stable or has predictable performance. The project manager and stakeholders are usually responsible for determining the project’s acceptable range of measurements between the upper and lower control limits on the control chart. A control chart is a graphic display of process data over time and against established control limits, which has a centerline that assists in detecting a trend of plotted values toward either control limit.
What is the Project charter?
The project charter contains the project purpose or justification element as well as these other elements: high-level requirements, summary budget, project approval requirements, and the assigned project manager with responsibility and authority levels defined.
What is the best explanation for what a Project Manager does?
Project management is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements.
What is Parametric estimating?
This estimating technique uses a statistical relationship between other variables and historical data to calculate an estimate for activity parameters (cost, budget, and duration). Parametric estimating could be applied to the entire project or segments of it.
What is a Backlog refinement meeting and when is it used?
Backlog refinement meetings are where the backlog is progressively elaborated and (re)prioritized to identify the work that can be accomplished in an upcoming iteration. This activity typically occurs in an iteration-based agile environment.
What is the agreement?
Documentation of formal acceptance of seller-provided deliverables may be required to be retained by the organization. The Close Project or Phase process ensures this documentation requirement is satisfied. Requirements for formal deliverable acceptance and how to address nonconforming deliverables are usually defined in the agreement.
What are the engagement levels for stakeholders in the stakeholder engagement assessment matrix?
Unaware, Resistant, Neutral, Supportive, and Leading
What is a Lessons learned meeting?
The lessons learned meeting is used to identify and share the knowledge gained during a project, phase, or iteration. The intent of this meeting is to improve project team performance. The lessons learned meeting can address situations that could have been handled better, alongside good practices that illustrate favorable outcomes. Lessons learned are information that illustrates negative and positive experiences toward the project.
Servant leadership enables project managers in an Agile environment to approach project work in which order?
Purpose, people, process is the order of priority in Agile environments. Purpose addresses the “why” to gather team members around the project and then people comes next with a focus on each person’s contribution to the work with process following, which is an attention on results.
What is Analogous estimating?
Analogous estimating evaluates the time or cost of an activity or project utilizing historical data from a similar project or activity. Parameters from historical or identical projects such as duration, budget, weight, complexity, and size are used for estimating the same parameters for future projects. Analogous estimating is most accurate when the activities or projects are very similar, and the project team has the expertise required to perform the work right.
What are some of the effective communications techniques?
Sender-receiver models, Choice of media, Writing style, Meeting management, Presentations, Facilitation, and Active Listening
What is story point estimating?
Story point estimating includes project team members assigning abstract, but relative, points of effort required to implement a user story. This tells the team about how difficult the story is in relation to the complexity, risks, and effort involved. A story point is a metric utilized in adaptive/agile projects to estimate the difficulty of a particular user story. Stories are simple descriptions of a feature told by the requesting person.
Which function of the project management plan includes software to track and control changes? Why is this used?
The change control system is the function of the project management plan that includes software, standardized forms, reports, processes, and procedures to track and control changes. Change control systems are often used to combat scope creep.
What is the internal rate of return (IRR) for a project?
The rate of growth a project is expected to generate. The IRR is the projected annual yield of a project investment. It incorporates both initial and ongoing costs into an estimated growth rate.
What are the Project Management Office (PMO) types? What make them different from each other?
Supportive: Supportive PMOs provide a consultative role to projects by supplying templates, best practices, training, access to information, and lessons learned from other projects. The degree of control provided by this PMO is low.
Controlling: Controlling PMOs provide support and require compliance through various means. The degree of control provided by this PMO is moderate. Compliance may involve adoptions of project management frameworks or methodologies; use of specific templates, forms, and tools; and conformance to governance frameworks.
Directive: Directive PMOs take control of the projects by directly managing the projects. Project managers are assigned by and report to the PMO. The degree of control provided by this PMO is high.
In assisting the project sponsor with drafting the project charter, which section specifically outlines the requirements that pertain to both the project and the product scope?
The Stakeholder Requirements section is the correct part of the project charter that addresses requirements related to both the project and product scope.
It not only lists stakeholder needs but also how they will engage with the project’s outcome, ensuring that the project aligns with their expectations
What is the Stake holder classification model?
Power / Interest - Classification
High / High - Manage/Engage Closely
High / Low - Keep Satisfied
Low / High - Keep Informed
Low / Low - Monitor
What is the Crystal communication method in the agile project framework?
It contends with communicating via osmosis where team members can hear conversations and pick up relevant information as necessary.
What is measured by the stakeholder engagement assessment matrix?
A stakeholder’s current level of engagement and desired level of engagement.
What are the four Agile Manifesto values?
- Individuals and interactions over processes and tools
- Working software over comprehensive documentation
- Customer collaboration over contract negotiations
- Responding to change over following a plan
What is Project Integration Management?
Project Integration Management has a process in the Closing Process Group: Close Project or Phase. Project Integration Management is the glue that links all of the deliverables from the Process Groups into a unified whole. This linkage begins with the project description document and extends to the project plan and its execution, including monitoring progress against the project plan and the integration of changes, and finally through to project closure.
Does the influence the project from stakeholders change during the life cycle of a project?
The ability of stakeholders to influence the project is typically highest during the initial stages and gets progressively lower as the project progresses.
What are the three member types for an Agile team?
Cross-functional team member, product owner, and team facilitator
What meeting type take place at the end of an iteration?
Retrospective
What processes directly support this Agile principle of “Simplicity—the art of maximizing the amount of work not done is essential”?
Backlog Preparation and Backlog Refinement
What is the most important practice in agile practice?
Retrospective - is similar to a lesson learned in which the team learns about, improves, and adapts its processes in place. A retrospective allows the team to learn from previous work with its products or processes.
