Document and Content Management Flashcards
______________ promotes efficient asset retrieval from various platforms and systems, ensures the availability of semi-structured and unstructured data assets, and aids in compliance and audit practices.
Document & Content Management
This field includes planning, implementation, and control activities used to manage the lifecycle of data and information in a range of unstructured media, especially documents needed to support legal and regulatory compliance requirements.
________ is evidence that actions were taken and decisions were made in keeping with procedures
Record
__________ refers to a user-generated classification system for organizing and categorizing information, typically on the internet. Individuals or users assign freely chosen keywords or tags to content, such as web pages, images, videos, or other data, to help make it more discoverable and navigable.
Folksonomy
What are some characteristics of a folksonomy?
User-Generated: The classification system is created by users themselves, as opposed to being predefined or structured by an organization or authority.
Keywords or Tags: Users assign descriptive keywords or tags to content to categorize it. These tags reflect their own understanding and context.
Informal and Collaborative: Folksonomies are informal and often collaborative, with multiple users contributing tags to the same content. This collaborative approach can lead to a diverse set of tags.
Non-Hierarchical: Unlike traditional taxonomies, folksonomies are typically non-hierarchical, meaning there are no predefined relationships or structures between tags.
_________, refers to the structural design and organization of information assets within an organization. It encompasses strategies, principles, and frameworks for arranging data, metadata, and content to support effective data management, access, and utilization.
Information Architecture
_____________, are standardized and predefined sets of terms or words used to ensure consistency and accuracy in data and metadata descriptions. They help in eliminating ambiguity and improving data quality.
Controlled Vocabularies
These are hierarchical and structured frameworks for classifying and categorizing information and data. ____________ provide a hierarchical structure, while _____________ offer a more complex representation of relationships between concepts.
Taxonomies, Ontologies
__________, are visual representations that illustrate the structure and paths for users to navigate through information and data assets, helping users find and access relevant content effectively.
Navigation Maps
__________, are graphical representations that depict relationships between different metadata elements and their connections to data assets. They provide insights into metadata dependencies and associations.
Metadata Maps
________________, encompass the design and features of search mechanisms used to locate and retrieve data and information within an organization’s data repositories. These specifications define how search is performed and what results are presented to users.
Search Functionality and Specifications
_________________, are scenarios or descriptions of how individuals or systems interact with data and information assets to achieve specific objectives. These help in understanding and documenting data requirements and user interactions.
Use Cases
_________, are visual representations that illustrate the sequence of actions or steps that users take when navigating through data and information assets. These provide insights into user interactions and pathways within data systems.
User Flows
____________is an approach to data modeling that focuses on capturing the meaning, relationships, and context of data and information. It goes beyond traditional data modeling techniques that primarily represent the structure and schema of data. It is used to create a more comprehensive understanding of data, making it valuable for various applications, including knowledge representation, information retrieval, and data integration.
Semantic Modeling
What are policies named in dmbok for Document and Content Management?
—Scope and compliance with audits
— Identification and protection of records
—Purpose and schedule for retaining records
—How to respond to information hold orders
—Requirements for onsite and offsite storage
—Use and maintenance of hard drive and shared network drives
—Email management, addressed from content management perspective
—Proper destruction methods for records
