Business Management Flashcards

1
Q

What are the characteristics of services

A

Intangibility
Inseparability
Variability
Perishability

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2
Q

What is the intangibility characteristic of services?

A
Intangibility:
a deed, performance or effort 
Difficulty in evaluation 
Use tangible cues 
Benefits on non-ownership
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3
Q

How can a business overcome the intangibility characteristic of services

A

Company and brand image essential

Increased importance of promotion

Emphasise benefits

Increase tangibility

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4
Q

Describe the inseparability characteristic of services

A

Inseparability

Simultaneous production and consumption

Importance of service provider

Selection, training and rewarding of staff

Avoid inter-customer conflict

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5
Q

How can a business overcome the inseparability characteristic of services

A

Direct sales may be more successful than intermediaries

Scale of operation may be limited

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6
Q

Describe the variability characteristic of services

A

Variability

Standardization difficult

Selection, training and rewarding of staff

Evaluation systems

Use of reliable equipment

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7
Q

How can a business overcome the variability characteristic of services

A

Selection, training and rewarding of staff

Systems standardised

Emphasise custom service

Use of reliable equipment

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8
Q

Describe the perishability characteristic of services

A

Perishability

Consumption cannot be stored

Match supply and demand

Use of part-time staff

Multi-skilling

Participation by consumers

Differential pricing

Stimulation of off-peak demand

Comfortable waiting area

Reservation system

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9
Q

How can a business overcome the perishability characteristic of services

A

Match supply and demand

Stimulation of off-peak demand

Reservation system

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10
Q

what is organisational structure

A

the process of dividing the tasks between groups, individuals and departments and co-ordinating their activities to achieve organisational goals

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11
Q

what are the two components of structural configuration

A

Division of labour

Spans of control

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12
Q

What is division of labour

A

Extent to which work is broken down into different tasks

Dividing complex tasks into specialised jobs

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13
Q

what is spans of control

A

the number of employees reporting directly to the supervisor

width of span depends on

skills and abilities of the manager

employee characteristics

task characteristics

similarity, complexity, standardisation of tasks

physical proximity of subordinates

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14
Q

what is a centralised structure

A

locating of decision making at the top of the organisation with senior management

several layers of management that control an organisation’s activities in a top-down fashion

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15
Q

what are the benefits of a centralised structure

A

senior managers enjoy greater control

standardised procedures can result in cost savings

decisions to benefit the organisation as a whole

senior and experienced managers making decisions

in difficult times an organisation will need strong leadership

defined roles aid accountability

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16
Q

what is a decentralised structure

A

eliminate much of the unnecessary layers of management

more authority given to line managers and even lower level staff

reduced bureaucracy to encourage efficiency

emphasis on flexibility (lean organisations)

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17
Q

what are the benefits of decentralised structures

A

aids the flow of communication

eliminates red tape

promotes bottom-up lines of communication

places top management closer to the real operations of the firm

decision making is a form of empowerment

increases employee motivation

greater flexibility in responding to challenges

increases productivity through delegation of responsibilities to all levels

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18
Q

list the forms of departmentalisation

A

functional

product/service

geographic

matrix

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19
Q

what is functional departmentalisation

A

groups jobs by the function they perform, such as finance, marketing, HR, production

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20
Q

what are the benefits of functional departmentalisation

A

synergies and efficiencies through specialisation

clear lines of communication and decision-making

reduces duplication of resources

facilitates co-ordination within functional areas

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21
Q

what are the limitations of functional departmentalisation

A

poor communications across functional areas

may be difficult to manage large departments

limited view of organisational goals

costly to co-ordinate activities between functions

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22
Q

what is product departmentalisation

A

groups jobs by product or service line and allows specialisation in particular products or services

jobs can be grouped according to a specific product or service thereby placing all activities related to the product under one manager

each major product area in the organisation is under the authority of a senior manager who is a specialist in, and responsible for, everything related to that product line

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23
Q

what are the benefits of product departmentalisation

A

product lines are amenable to evaluation as profit centres

product lines are more easily managed

speedy co-ordination between those working on a product

managers develop experience of a variety of functions

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24
Q

what are the limitations of product departmentalisation

A

co-ordination among specialised areas can be problematic

duplication of functional services

less communication between functional specialists

over emphasis on product objectives rather than organisational objectives

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25
Q

what is geographic departmentalisation

A

grouping of activities on the basis of territory or according to the area served by the business

if a firms customers are geographically dispersed, it can group jobs based on a specific geographical region

suits international firms and MNCs as allows them to serve local markets better

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26
Q

what are the benefits of geographic departmentalisation

A

more effective and efficient handling of specific regional issues that arise

better serves the needs of unique geographic markets

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27
Q

what are the limitations of geographic departmentalisation

A

needs large number of general managers at regional level

loss of control over operations

duplication of functional tasks

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28
Q

what is the matrix form of departmentalisation

A

hybrid structure in which two or more forms of departmentalisation are used

usually people assigned to a specific functional area AND a specific project or product

critical for firms who have multiple product portfolios in a variety of international markets eg Boeing

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29
Q

what are the benefits of matrix departmentalisation

A

the use of cross functional project teams may lead to high innovation

flexible pool of specialists

functional assistance is available to all projects

good training ground for potential managers

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30
Q

what are the limitations of matrix departmentalisation

A

dual reporting relationship may lead to conflict over responsibilities

power struggles may emerge between functional managers

it may lead to slower decision making

tracing accountability and authority may be problematic

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31
Q

what are the main reasons for delayering and downsizing

A

adaptability is important in the dynamic business environment

must be cost efficient and responsive which leads to downsizing and delayering

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32
Q

what is delayering

A

delayering is the reduction of layers of management, such as middle level management and supervisors

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33
Q

what is downsizing

A

downsizing is the reduction in overall numbers through various measures that range from the adoption of labour-saving tech to outsourcing

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34
Q

list the new forms of organisational design

A
network organisations 
virtual organisations
self-managed teams 
learning organisations 
self-organising systems
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35
Q

what is a network organisation

A

the linking of numerous separate organisations to optimise their interaction in achieving an overall common goal

for example joint ventures on large construction or product development projects

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36
Q

what is a virtual organisation

A

interaction between organisational members is completely or pre-dominantly via telecommunications technology

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37
Q

what is self managed teams

A

small teams granted sufficient authority to manage themselves in the pursuit of their project goals

Empowerment

a challenge for traditional managers

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38
Q

what is a learning organisation

A

critically important in a dynamic business environment to detect and correct mistakes early

learn from mistakes

managers facilitate employees to apply new information and learning from experience

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39
Q

what are self organising systems

A

have the ability to continuously change their structure and internal processes in line with feedback form the environment

Requires continuous feedback, patience and good communication skills

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40
Q

what is the external environment in the dynamic business environment

A

The external environment refers to factors, forces, situations and events outside the organization
that affect its performance

Economic
Demographic
Technological
Political/Legal
Socio-cultural
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41
Q

what is the micro-environment (dynamic business environment)

A

The forces close to the company that affect the it’s ability to serve it’s customers

Customers 
Employees
Suppliers 
Shareholders
Media 
Competitors
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42
Q

what is the macro-environment (dynamic business environment)

A

Larger environment of forces that shape opportunities and threats to the company

Encompasses the ‘PESTLE’ factors

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43
Q

what is the PESTLE analysis

A

Political
Government (conservative, socialist, dictator) e.g. GREEN PARTY

Economic
BOOM BUST Cycle

Socio-cultural
Culture, traditions, values, beliefs, language, education, etc

Technological
Innovation, cost efficiencies, premium pricing

Legal
Workplace laws, Minimum Wage, Working Time, Health and Safety

Environmental
Ecological, pollution, society expects

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44
Q

what is the purpose of the finance functional department in a business

A

Raising Capital

  • Equity, long-term debt, short-term debt
  • Evaluate sources of finance

Preparing Reports and Internal Management Accounts
- Cash-flow statements, P & L, balance sheet

Preparing Budgets
- Essential for effective costing strategy

Monitoring and Controlling

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45
Q

what is the purpose of the operations functional department of a business

A

Process and system performance

quality

inventory management

production scheduling

materials requirements planning

purchasing

Layout of facilities:
Just in Time production

Scheduling and managing maintenance time

product development

forecasting expected supply and demand of materials etc

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46
Q

what is the purpose of the information technology functional department in a business

A

Assists with functions, e.g., HR, Marketing, finance

Source of competitive advantage

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47
Q

what is the purpose of the Human Resources Management functional department in a business

A
Recruitment and Selection
• Orientation
• Training and Development • Performance Evaluation
• Compensation and Benefits
• Health and Safety
• Downsizing
• Strategic HR Planning
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48
Q

what is human resources management?

A

“ the policies and practices involved in carrying out the “people” or human resource aspects of a management position, including recruiting, screening, training, rewarding, and appraising” Dessler (2013)

  • People are viewed as a company’s best resource and therefore procedures, practices and policies must be put in place to secure commitment from employees
  • Dealing with people who differ Gunnigle et al (2011)
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49
Q

what are the components of HRM (human resource management)

A
  • HR Planning
  • Recruitment and Selection
  • Employee Induction
  • Training and Development • Performance Appraisal
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50
Q

what is human resources planning

A

demand analysis

supply analysis

estimate deficits/surpluses

prepare action plan

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51
Q

what is HR recruitment and selection

A

job analysis

job description

job/person specification

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52
Q

what are the selection tools used by HR

A
  • Interviews
  • Written Tests
  • Performance Simulation Tests

Reject Error
Reject a candidate who would, if hired, have performed successfully in the job
Accept Error
Hire those who subsequently perform poorly

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53
Q

What is the purpose of employee induction (HRM)

A

Reduce initial anxiety

Familiarise with the job, work unit, organisation

Expands on the information obtained during recruitment and selection

Informs about organisational objectives, policies and procedures

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54
Q

What is training in HRM

A

Employee Training
Planned effort to modify/develop knowledge, skills and attitudes

Warning signals – decreased productivity, lower quality, more accidents

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55
Q

What is employee development in HRM

A

Broader concept than training

Improve individual manager’s performance

Improve management performance as a whole

Improvement of organisational effectiveness

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56
Q

What is a performance appraisal in HRM

A

Periodic assessment of an individual’s future potential

Establish performance objectives and standards

Measure and compare performance against those standards

Feedback to employees

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57
Q

What are some methods of appraisal used by HR

A

Graphic rating scales

self assessment

360 degree feedback

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58
Q

what is marketing

A

“the science and art of exploring, creating and delivering value to satisfy the needs of a target market at a profit” Kotler

“marketing is based on understanding the needs of customers and serving those needs, competitively, at a profit” Rogan

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59
Q

what are the characteristics of successful marketing

A

customer driven

centred on satisfying customer needs

capable of change

responsive to customer needs

it should have a competitive advantage

profit-driven

responsive to society’s well being

quality focused before during and after sales

the customer is the reason the business exists

happy customers keep coming back

repeat business=profitability

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60
Q

what are the components of the marketing mix

A

product
price
promotion
place

for services:
process
people
physical evidence

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61
Q

describe the product element of the marketing mix

A

Any good, service or idea that is capable of satisfying a customer’s need

Decisions……product design, number of versions, brand name, packaging, improving products to keep pace, eliminating declining products

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62
Q

describe the price element of the marketing mix

A

Must make profit, but be affordable to customer (willing to pay, wishes to pay).

Decisions…….product image, discount and credit terms.

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63
Q

describe the promotion element of the marketing mix

A

Inform market about product. (communicating with the market)

Decisions….combination of advertising, sales promotions, direct marketing, personal selling

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64
Q

describe the place element of the marketing mix

A

Distribution

Decisions….quantities, time, locations, directly or through channels

Choice of channel must be in line with product image.

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65
Q

what are the phases of the product life cycle

A

Development

Introduction

Growth

Maturity

Decline

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66
Q

describe the introduction phase of the product life cycle

A

Newly introduced - all about awareness

Characterised by:
Low sales

High costs

purchased by innovators

limited competition

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67
Q

describe the growth phase of the product life cycle

A

becoming more popular with early adopters

characterised by:

rising sales

costs declining

growing competitors

increasing market share

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68
Q

describe the maturity phase of the product life cycle

A

approaching its peak sales and profits (middle majority)

characterised by:
intense competition

maximising profits

maintain market share

cost per customer is low

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69
Q

describe the decline phase of the product life cycle

A

past its best (purchased by laggards)

characterised by:

sales decline

profits decline

competition is reduced

replacement is an option

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70
Q

what is the STP process

A

Segmentation

Targeting

Positioning

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71
Q

what is segmentation in the STP Process

A

Select the most profitable and viable customers to serve

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72
Q

what is targeting in the STP Process

A

Reach the segmented customers with an offering that has a competitive advantage

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73
Q

what is positioning in the STP Process

A

Communicate a position that is clearly perceived

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74
Q

what are the segmentation variables used by marketers to segment their customers?

A

Demographic
Age, gender, income, social class

Geographic
Nations, states, regions, counties, cities, towns

Pyschographic
Consumer lifestyles, activities, interest, and opinions

Behavioural
Relationship between the customer and product
gift buying, usage rates, loyalty

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75
Q

what is market targeting

A

Evaluating each segment and selecting which segments to enter

based on:
levels of competition

growth opportunities

buyer behaviour

market size

supplier power

new product information

competitor strategies

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76
Q

what are the market targeting strategies that businesses can employ

A

Undifferentiated - full market coverage

Differentiated - separate marketing mix for different segments

Concentrated – more specific, micro or niche strategy. Trying to capture a large share of one or a few sub-markets

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77
Q

describe market positioning

A

Designing the product and marketing mix to occupy a particular place in the customer’s mind (Distinctiveness)

Must identify possible areas of competitive advantage

Marketers create an image or identity in the minds of consumers

Strongly linked to branding

Is the difference…………?
Important – to the target market

Distinctive – from competitors offer

Superior – better than other options available

Communicable – and visible to the prospective buyer

Pre-emptive – not easily copied by competitors

Affordable – to the prospective buyer

Profitable – for the company to produce/offer

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78
Q

what is branding

A

The marketing practice of creating a name, symbol or design that identifies and differentiates a product from others products

factors to consider

Distinctiveness

Memorability

Relevance

Flexibility

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79
Q

what are the benefits of branding

A

aids product identification

communicates benefits/risks

creates interest

creates loyalty

defends against competition

helps positioning

allows premium pricing

increases power over retailers

transfers to successor product

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80
Q

how can a company differentiate its product

A

May position on one or more differentiating factors

Relevant when two or more firm’s claim to be the best USP

If a company hammers away at one difference and consistently delivers on it then it will be associated with it E.g. Volvo……safety

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81
Q

what are the four areas of the Ansoff Matrix

A

Market Penetration

Product development

Market development

Product/market diversification

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82
Q

what is market penetration in Ansoff’s matrix

A

Focuses on further exploiting existing products

Promotions, pricing etc., to attract more customers and wider distribution

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83
Q

what is product development in Ansoff’s matrix

A

New products are introduced into existing markets

Modify existing products, (appearance, efficiency, effectiveness, “new” or “improved”)

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84
Q

What is market development in Ansoff’s matrix

A

Market extension, new geographic markets, new distribution channels, new packaging, different pricing

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85
Q

what is diversification in ansoff’s matrix

A

New products to new markets

Related diversification – same industry

Unrelated diversification – different industry

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86
Q

define management

A

The process of getting things done effectively and efficiently through and with other
people. (Robbins et al., 2010)

“Management is the process of assembling and using sets of resources in a goaldirected manner to accomplish tasks in an organizational setting”. (Hitt et al., 2007)

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87
Q

list the five functions of management

A
planning 
commanding 
controlling 
coordinating 
organising
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88
Q

what is the planning function of management

A

Planning

Allows best use of current resources

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89
Q

what is the organising function of management

A

Organising

The way work is arranged/scheduled

Create structures, establish relationships, allocate resources

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90
Q

what is the co-ordinating function of management

A

Co‐ordinating

An extension of organising across numerous employees/departments

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91
Q

what is the commanding function of management

A

Commanding

Orders and instructions, leading and motivating

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92
Q

what is the controlling function of management

A

Controlling

Establish performance standards, measure performance, compare, take corrective action

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93
Q

what are contemporary management skills

A

Communication/interpersonal skills
Disseminate information across the company

Ethical Orientation
Morally acceptable behaviour internal and external

Ability to manage change
Steer the company through uncertain times, think strategically

Ability to motivate
Get optimum performance from staff

Political skills
Handle internal and external political issues astutely

Conflict Management
Resolve conflicts, conciliatory/empathetic approach

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94
Q

what are the 4 broad categories of contemporary management skills

A

Conceptual

Analyse and diagnose complex situations

Interpersonal

Working well with others

Technical

Job–specific knowledge and techniques

Political

Build a power base and establish the right connections

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95
Q

what is leadership

A

A process of leading a group and influencing that group to achieve its goals. It’s what
leaders do, (Robbins et al 2015).

• Its about persuasion and influence.

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96
Q

what is organisational leadership

A

An interpersonal process whereby the organisation attempts to influence employees in accomplishing an
objective and can be demonstrated by any employee at any level of an organisation

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97
Q

what are the hallmarks of leaders

A

Leaders

Have followers

Have a people focus

Seek risk

Seek change

Are proactive

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98
Q

what are the skills of effective leaders

A

Empathy
Understanding the goals/situations of others

Competency
Strong reasoning and moral principles

Communication
Comfortable running meetings and making
presentations

Forward looking
Ability to set goals and have a vision of the future

Emotional and Social
intelligence
Awareness of one’s own and others emotions and an
ability to manage them

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99
Q

what are the different types of leadership approaches

A
Trait 
Behavioural 
Contingency 
Charismatic 
Situational
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100
Q

what is the trait approach to leadership

A

Leader born not made

Set of traits shared by leaders:

Adaptability
Assertiveness
Passion
Self‐confidence
Social intelligence

These are found in non‐leader too

No single recipe for leadership

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101
Q

what is the behavioural approach to leadership

A

Specific behaviours differentiate leaders from non‐leaders

• Ohio State University ‐ Two principle dimensions

  • Concern for people ‐ mutual trust with subordinates
  • Concern for task – structuring tasks and goals

• Michigan Leadership studies – three criteria

  • Task‐oriented – guiding employees in setting tasks that are challenging and rewarding
  • Relationship oriented – considerate, helpful and supportive of subordinates
  • Participative leadership – promote , foster and encourage collaboration through teamwork
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102
Q

what are the benefits of the behavioural approach to leadership

A

looks at more dimensions than trait theory

more plausible

backed up by scientific studies

potential to shape behaviour of potential leadership candidates

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103
Q

what are the limitations of the behavioural approach to leadership

A

very general and may discount peripheral influence such as background and social status

situational factors are secondary

leadership qualities highlighted in studies will not necessarily guarantee success

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104
Q

what is the contingency approach to leadership

A

More complicated that simple traits or behaviours

• Traits and behaviours interact with situational factors

Fielder’s LPC scale
• Change the leader to suit the situation, or
• Change the situation to suit the leader
• Favourability (more control) depends on relationship with and maturity of subordinates,
task structure, level and position of power

• No ideal leader, both task‐oriented or relationship‐oriented leaders can be effective
depending on the situation

• Good leadership‐subordinate relation, highly structured task, high leader position power –
favourable situation

Task oriented leaders are more effective in extremely favourable or unfavourable
situations

Relationship‐oriented leaders perform better in situations of intermediate favourability

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105
Q

what is the charismatic approach to leadership

A

Based on an individual’s ability to influence others through their own inspirational qualities
rather than through formal position power

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106
Q

what are the characteristics of charismatic leaders

A

Strong needs for power

Self confident

Strong beliefs in their ideas

Visionaries who communicate effectively

Take innovative actions to achieve their goals

Portray self‐sacrifice on behalf of the company

Astute ‘reader’ of the business environment

Often unconventional

Cultivate a certain image

Dominant and have strong desire to influence
others

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107
Q

what is the situational approach to leadership

A

• Hersey and Blanchard – define leadership in terms of the direction and support the leader
provided to subordinates

  • Leadership is task relevant and adaptable to the situation
  • Leadership depends on the style and the group maturity
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108
Q

what is the four styles of leadership under the situational approach to leadership

A

Directing ‐ roles defined by the leader and closely monitored

Coaching – roles defined with input from subordinates

Supporting – leader makes decisions and delegates the processes, ultimately the control
is with the follower

Delegating – leader is involved in decision making but the follower will decide when and
how the leader will be involved

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109
Q

Under the situational approach to leadership, what are the four levels of maturity as identified by Hersey and Blanchard

A

• M1 – workers lack the skill and
unwilling to take responsibility for the
job =Directing leadership style

M2 – workers lacking responsibility
for the task being done but willing to
work at the task = Coaching leadership style

• M3 – worker capable of doing the
task but lack the confidence to take
on responsibility = Supporting leadership style

M4 – workers capable and willing to
take on the responsibility= Delegating leadership style

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110
Q

What three things can be changed by management?

A

Structure
‐ authority relationships, degree of centralisation, job design

Technology
‐ flexibility, process design, improve quality

People
‐ attitudes, expectations, perceptions, behaviours, quality and
continuous improvement

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111
Q

why do people resist organisational change

A

Uncertainty – fear of the unknown

Habit – stress reduction mechanism

Concern over personal loss – power, status

Belief that its not in best interests of the organisation

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112
Q

list the techniques for reducing resistance to change

A

Education and
Communication

Participation

Facilitation and
support

Negotiation

Manipulation and
Co‐optation

Coercion

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113
Q

Outline education and communication (technique for reducing resistance for change)

A

WHEN USED
To counter misinformation

ADVANTAGE
Clear the air

DISADVANTAGE
Not suitable if trust and
credibility is lacking

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114
Q

outline participation (technique for reducing resistance to change)

A

WHEN USED
When resisters have
expertise

ADVANTAGE
Increased involvement
and acceptance

DISADVANTAGE
Time consuming,
potential for a poor
solution

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115
Q

outline facilitation and support (technique for reducing resistance to change)

A

WHEN USED
Counter fear and anxiety

ADVANTAGE
Helps staff adjust

DISADVANTAGE
Expensive

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116
Q

outline negotiation (technique for reducing resistance to change)

A

WHEN USED
Resisters are powerful

ADVANTAGE
Can “buy”
commitment

DISADVANTAGE
Expensive

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117
Q

outline manipulation and co-optation (technique for reducing resistance to change)

A

WHEN USED
When a powerful group’s
endorsement is needed

ADVANTAGE
Inexpensive

DISADVANTAGE
Can backfire

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118
Q

outline coercion (technique for reducing resistance to change)

A

WHEN USED
When a powerful group’s
endorsement is needed

ADVANTAGE
Inexpensive

DISADVANTAGE
May be illegal

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119
Q

define teams and define groups

A

Teams represent groups at their best

“ a unit of two or more people who interact and coordinate their work to accomplish a specific goal” Daft
2005

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120
Q

what are some of the reasons for having a team

A

Higher
Productivity

Higher
Flexibility

Democracy

Conflict
Resolution

Communication

Motivation

Unity of
purpose

Culture

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121
Q

what are 2 types of teams

A

Employees with similar skills

Employees with different skills

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122
Q

what should team selection be based on

A

Team selection should be based on qualifications, fit and potential to add value

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123
Q

list tuckman’s stages of group development

A

Forming

Storming

Norming

Performing

Adjourning

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124
Q

what is forming in tuckman’s stages of group development

A

Join‐up, define purpose

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125
Q

what is storming in tuckman’s stages of group development

A

Agree on leadership and direction

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126
Q

what is norming in tuckman’s stages of group development

A

‘modus operandi’ becomes accepted

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127
Q

what is performing in tuckman’s stages of group development

A

• Fully functional

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128
Q

what is adjourning in tuckmans stages of group development

A

• Group disbands

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129
Q

List Belbin’s Team roles

A

Plant

  • Monitor Evaluator
  • Co‐ordinator
  • Resource Investigator
  • Implementer
  • Completer Finisher
  • Teamworker
  • Shaper
  • Specialist
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130
Q

what are the two broad categories of motivation theory

A

Content Theories

Process Theories

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131
Q

List the Content Theories of Motivation

A

Hierarchy of Needs (Abraham Maslow)

  • Existence‐Relatedness‐Growth (ERG)Theory (Clayton Alderfer
  • Achievement Theory (David McClelland)
  • Two‐Factor Theory (Frederick Herzberg)
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132
Q

what is hierarchy of needs

A

When one need is satisfied, others become stronger

• A satisfied need is not a motivator so timing is important

Needs: (from bottom-up)
Physiological 
Safety 
Love/Belonging
Esteem 
Self-Actualization
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133
Q

what are the benefits of the hierarchy of needs theory

A

Helps managers identify motivating
factors

Separate the physical from the
emotional

Self actualisation can be applied in
workplace scenarios through career
and personal development

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134
Q

what are the limitations of the hierarchy of needs theory

A

Simplistic, over generalised

Doesn’t consider other aspects of
human experience such as
aesthetics, culture

May satisfy higher level before lower
level

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135
Q

explain the ERG Theory

A

Existence‐Relatedness‐Growth
(ERG) Theory (Clayton Alderfer)

Existence
• Physiological and safety needs

Relatedness
• Social and external esteem needs

Growth
• Self‐actualisation and internal esteem needs

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136
Q

what are the benefits of the ERG Theory

A

Simplifies Maslow’s Hierarchy

Growth needs are especially
relevant to managers who seek to
develop employees

Needs are simultaneous

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137
Q

what are the limitations of the ERG Theory

A

Simplistic

Does not address culture

Could be viewed as just a
condense version of Maslow’s
Hierarchy

Questionable relevance in the
contemporary environment

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138
Q

explain the achievement theory by david mcclelland

A

Main factor in willingness to perform is the intensity of an individual’s actual need for
achievement

Need for achievement
Need for affiliation
Need for power
……………………………….usually one is dominant

Underlines the importance of ‘ person‐job fit

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139
Q

what are the benefits of the achievement theory by david mcclelland

A

Each element has ramifications in the workplace

Managers can develop rewards that encourage
achievement

Managers can implement social programmes to
unify the workplace and promote cohesion

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140
Q

what are the limitations of the achievement theory by david mcclelland

A

Overly general

More than one element could be predominant
for a given individual

Values like power can be interpreted very
differently across cultures

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141
Q

explain the two-factor theory by frederick herzberg

A

Focussed on the impact of the job and the environment on performance

Motivating factors primarily intrinsic
e.g. achievement, recognition, responsibility,
advancement, the work itself (job content)

Hygiene factors (extrinsic) do not motivate but absence of them can cause dissatisfaction
e.g. policies, quality of supervision, conditions,
relationships, salary, status, job security

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142
Q

what are the benefits of the two-factor theory by herzberg

A

Very applicable to the workplace

Managers can easily determine the motivators
and de‐motivators

Initiatives to develop motivations and reduce
de‐motivations can be put in place

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143
Q

what are the limitations of the two-factor theory by herzberg

A

No attempt to measure the relationship
between satisfaction and performance

Some factors are bi‐polar (both motivate
and/or de‐motivate)

No evidence that satisfied workers improve
productivity

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144
Q

list the process theories of motivation

A

Theory X, Theory Y (Douglas McGregor)

  • Expectancy Theory (Victor Vroom)
  • Equity Theory (John Adams)
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145
Q

explain the theory x, theory y motivation theory by douglas mcgregor

A

Based on how managers perceive employees

Theory X (Authoritarian
Management)
Average person dislikes and avoids
work
– People must be forced with threat of
punishment
– Average person prefers to be
directed, avoid responsibility, is
unambitious and mostly just wants
security
Theory Y (Participative
Management)
Employees enjoy work and want a
challenge
– People apply self‐control and self‐
direction
– Commitment is a function of rewards
– Usually accept and often seek
responsibility
– Imaginative, creative problem solving
– Intellectual potential only partly utilised
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146
Q

explain the expectancy theory by victor vroom

A

Relationship between effort put in and expectations of reward
Effort‐performance linkage
Performance‐reward linkage
Attractiveness of reward

Motivation=Expectancy x Instrumentality x Valence

Expectancy =do I believe the effort will lead to performance

Instrumentality =do I believe performance will lead to reward?

Valence = do I value the reward?

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147
Q

what are the benefits of the expectancy theory by victor vroom

A

Identifies that people decided on
what they want

It is measurable

Aims to be predictive

Clearly states that motivation is made
up of positive expectation and
positive valence together

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148
Q

what are the limitations of the expectancy theory by victor vroom

A

People ‘s estimates differ

Valence is subjective

Individuals can never have complete
knowledge of outcomes

Does not measure performance, only
motivation

149
Q

explain the equity theory by john adams

A

Sometimes referred to as the “Justice Theory”.

Employees get demotivated if they feel their inputs (efforts,
loyalty, flexibility, skill) are greater than their outputs (salary,
bonuses, praise, job security)

Idea is to strike a healthy balance

Motivation can only be expected where employees perceive
their treatment to be fair.

150
Q

what are the benefits of the equity theory by john adams

A

Helps managers identify whether employees are
generally satisfied or dissatisfied in job situations

Managers can analyse inputs against outputs and
so implement strategies to increase motivation

Helps classify the elements that lead to
motivation/de‐motivation so that each can be
addressed

151
Q

what are the limitations of the equity theory by john adams

A

Too simplistic

Doesn’t consider cultural or socio‐economic
variables

May be hard to get the balance between inputs
and outputs

Doesn’t account for flaws in human work practice,
i.e. laziness or lack of experience

152
Q

what is the purpose of workplace rewards

A

The purpose of workplace rewards is to increase an employee’s happiness, loyalty and productivity

153
Q

define intrinsic rewards

A

this is the satisfaction a person gets from the job itself

typically comes from the employee himself

Job perks and freedom
Praise/Recognition
Taking Pride in the Job
Trust/Responsibility

154
Q

define extrinsic rewards

A

extrinsic rewards are concrete rewards that employees receive, external to the job, and come from an outside source, such as management

Gifts
Bonuses
Wage/salary increase
Promotion
Profit Sharing
Fringe Benefits
Work Conditions
155
Q

what is a group

A

A group is a collective of mutually independent individuals with separate goals who are
brought together by common interests and experience

Even though there is sharing of information and resources with other group members, each
member is responsible for their own work.

Groups can be FORMAL (established by management to perform a particular task), or
INFORMAL (formed naturally by employees)

156
Q

what is a team

A

A team is an interdependent group of individuals who share responsibility and are focused on
a common goal.

People in a team have a mutual understanding with other members.

They optimise maximize each other’s strengths and minimize weaknesses.

The most important characteristic of a team is synergy: the work together, the whole is
greater than the sum of its parts.

157
Q

what is the difference between groups and teams

A

groups have one leader, teams have multiple leaders

group members are independent, team members are interdependent

Group process is discuss, decide, delegate

Team process is discuss, decide, do

group product of work is individual, team product of work is collective

groups focus is on individual goals, team focus is on collective goals

158
Q

what is the impact of size on teams

A

The larger the team, the less productive it is likely to be:

Common problems such as absenteeism and turnover, lower levels of work satisfaction and quality of work life
are more likely to occur with larger teams.

LESS IS MORE

159
Q

what is a functional team?

A

Functional Teams

Permanent teams that include members of the same department with different responsibilities.

A team
manager has overall responsibility, and each member reports to her/him.

160
Q

what are the advantages of a functional team

A

Handles routine work

Line management has control of projects

Pools technical and professional expertise

161
Q

what are the disadvantages of a functional team

A

Difficult communication across areas

Pushing the decision‐making process upwards

Inflexible

162
Q

what is a cross-functional team

A

Cross‐functional Teams

Made up of members from various departments, tackling specific problems that require different inputs and
expertise.

163
Q

what are the advantages of a cross-functional team

A

Faster task completion

Can handle a wider variety of projects

Source of unconventional ideas

164
Q

what are the disadvantages of a cross-functional team

A

More difficult to develop cohesion

Management can prove to be challenging

Diversity can cause conflict

165
Q

what is a matrix team

A

Matrix Teams

These teams exhibit a “two‐boss system”, where an individual report to a different manager for various
aspects of his work.

This type of team is the product of the Matrix management approach.

166
Q

what are the advantages of a matrix team type

A

Acceptable to traditional managers

Flexibility for assigned personnel

Top management controls projects, stays out of
daily activities

167
Q

what are the disadvantages of a matrix team type

A

Dual reporting

The team leader is usually unable to choose who
will be on the project

Difficult performance appraisal

168
Q

what is a contract team

A

Contract Teams

Outsourced teams that are bound by a contract and brought in to complete a part of a project.

After the
project is completed and the contract has ended, the client can cut all ties to the team.

169
Q

what are the advantages of a contract team

A

Easy employment of experts

A team can use the existing management structure

No need for client training

170
Q

what are the disadvantages of a contract team type

A

Difficult assessment of project progress for the client

Difficult to resolve political and organisational issues

The client is the only judge of success

171
Q

what is a self-managed team

A

Self‐managed Teams

Employees of the same organisation who work together, and even though they have a wide array of objectives,
their aim is to reach a common goal.

There is no manager nor authority figure, so it is up to members to
determine rules and expectations, to solve problems when they arise, and to carry shared responsibility for the
results

172
Q

what are the advantages of a self-managed team

A

Autonomy improves motivation

Flexibility

Shared responsibility

173
Q

what are the disadvantages of a self-managed team

A

Lack of hierarchical authority can put personal
relationships over good judgment;

Conformity/ Groupthink

Skills deficits

Training time and costs may be increased.

174
Q

what is a virtual team?

A

Virtual Teams

Consist of people who work in different physical locations and who rely heavily on collaboration tools and
technologies.

Virtual teams can provide members with a better life‐work balance and allow business owners to
employ the best experts in the field, regardless of where they are located.

175
Q

what is a operational team?

A

Operational Teams

Operational teams support other types of teams. They are formed to provide all the back‐office supports needed
by other teams.

176
Q

what are 3 challenges encountered by teams (list)

A

groupthink

social loafing

lack of cohesion and synergy

177
Q

what is groupthink (challenge encountered by teams

A

Groupthink
‐ when members of the group choose to neglect rational or optimal solutions, for the sake
of maintaining harmony within the team, where creativity, independent thinking is neither wanted nor
encouraged

178
Q

what is social loafing (challenge encountered by teams)

A

Social Loafing
‐ when one or more members try to get by with the least amount of work possible,
transferring most of the responsibility onto the rest of the team.

This can cause group conflict and
demotivate overworked members of the group.

179
Q

explain cohesion and synergy in teams

A

A lack of cohesion and synergy impacts negatively on team productivity.

Once a team begins to jell, the probability of success goes up dramatically.

A jelled team is a group of people so strongly knit that the whole is greater than the sum of the parts

The best indicator of cohesion and synergy in a team is a low or non‐existent turnover.

All members in jelled teams share private jokes, catchphrases, and often get together after work.

180
Q

How can cohesion and synergy be achieved in teams

A

Avoid Teams defensive management
– trust the knowledge, expertise and judgement of others.

Eliminate bureaucracy and paperwork
– it creates negativity which impacts productivity

Numbers of teams
– being a member of multiple teams decreases the performance of the individual team member concerned. It
is also harder to bond with multiple teams.

Set realistic deadlines
constant exposure to high pressure targets damages motivation and respect toward management.

Keep the team together
the team should have its area or office that really makes the team members feel like they own it. It
should allow the members to interact with each other freely. Face‐to‐face communication increases both social and task cohesion.

Avoid excessive overtime

Constant over time can result in increased turnover leading to reduced creativity, productivity and
time for self‐education. Increased stress and fatigue will make people more irritable, impatient, and frustrated, damage the
cohesion of the team.

181
Q

how can team productivity be improved

A

Appropriate management style

Depending on team composition and experience, adapt the right management style for each occasion

ROWE method “Results Only Work Environment”

A contribution of team members is measured through performance, results, or output, rather than physical presence
in an office or number of working hours.

Increase productivity through accountability

The group holds each person individually accountable. By making tasks transparent by “slackers” can be easily identified and
offered help or confronted.

Give up on low priority tasks

If certain tasks are resource intensive but have a low impact on your goals, focus instead on more urgent matters that need to
be prioritised.

182
Q

describe the forming stage of tuckman’s stages of group development

A

Members carefully explore both personal and group goals.

  • There may be some feelings of discomfort about working with a group of strangers or unfamiliar colleagues.
  • Try to understand and test personal relationships.
183
Q

what is the primary tension of the forming stage of tuckman’s group development

A

Social unease and awkwardness that accompanies the getting‐acquainted stage in a new group

  • Tendency to be overly polite with one another. Members don’t interrupt one another
  • Often avoid expressing strong opinions
184
Q

what is the solution to tension during the forming stage of tuckman’s group development

A
  • Be positive and energetic, signal agreement, enthusiasm
  • Be patient and open‐minded knowing that the primary tension will decrease with time.

•It is important to be properly prepared and informed before your first meeting so you can help the
group focus on its task.

185
Q

describe the storming stage of tuckmans stages of group development

A

This stage is something of a power struggle where members seek to agree on
the leadership and direction of the group

  • The most confident members begin to compete for both social acceptance and leadership.
  • Many groups try to skip this stage in order to avoid competition and conflict

• Conflict is necessary to establish a climate in which members understand the value of disagreeing with one
another

186
Q

what is tension during the storming stage of tuckmans group development

A

Frustrations and personality conflicts emerge as members compete for acceptance and status within a group.

• This can be a stage of high levels of energy and agitation. The group is noisier, more dynamic with members
interrupting each other so that two or three people may be speaking at the same time.

187
Q

what is the solution to tension during the storming stage of tuckmans group development

A
  • Making jokes.

* Work outside the group setting to discuss the personal difficulties and anxieties of group members.

188
Q

what is the norming stage of tuckmans group development

A

Synergies start to emerge at this stage as members learn to work cohesively team as a
task‐oriented team.

  • The group has established “rules of engagement”, a “modus operandi”.
  • A feeling of trust and clear goals emerges and members are willing to disagree and express opinions.
  • Communication becomes open.
189
Q

what is the performing stage of tuckmans group development

A

Members are fully committed and have learned how to work together optimally to solve problems

  • Group identity, loyalty, and morale are generally high.
  • Disagreements do occur, but usually resolved intelligently and amicably.
  • Very little tension of any kind as the team is working synergistically and highly cohesively
190
Q

what is the adjourning stage of tuckmans group development

A

The overall group goal has usually been achieved or abandoned and the group begins to disband.

  • This can give rise to issue for example, how to retain friendships with other members.
  • They are happy for what they have achieved but feel a sense of loss when the group dissolves.
191
Q

list Belbin’s team roles

A
Plant
• Monitor Evaluator
• Co‐ordinator
• Resource Investigator
• Implementer
• Completer Finisher
• Team‐worker
• Shaper
• Specialist
192
Q

what are the action-oriented roles within Belbin’s team roles

A

Action‐Oriented Roles

Focus on improving team’s performance, putting ideas into action, and meeting deadlines.

  • Shaper ‐ extrovert that questions assumptions
  • Implementer ‐ brings self‐discipline to the team
  • Completer Finisher ‐ pays attention to the smallest details and makes sure things are done right
193
Q

what are the people-oriented roles within Belbin’s team roles

A

People‐Oriented Roles

Bring people and ideas together. The three people‐oriented roles are:

  • Coordinator ‐ brings order into the team
  • Team worker ‐ provides support to the team in a diplomatic way
  • Resource Investigator ‐ develops outside contacts
194
Q

what are the though-oriented roles within Belbin’s team roles

A

Thought‐Oriented Roles

Analyse options and provide technical expertise. The three cerebral roles are:

  • Plant ‐ comes up with innovative, ground‐breaking solutions
  • Monitor evaluator ‐ assesses team decisions analytically and critically
  • Specialist ‐ experts in a particular subject matter
195
Q

describe the shaper team role (Belbins team roles)

A

challenging
dynamic
thrives on pressure

has the drive to overcome the pressure

provokes others
hurts peoples feelings

inability to recover situation with good humour or apology

196
Q

describe the completer/finisher team role (Belbins team roles)

A

painstaking
conscientious
anxious

searches out errors and omissions
delivers on time

inclined to worry unduly

reluctant to delegate

a nit-picker

obsessional behaviour

197
Q

describe the implementer team role (Belbins team roles)

A

disciplined
reliable
conservative
efficient

turns ideas into practical solutions

somewhat inflexible

slow to respond to new possibilities

obstructing change

198
Q

describe the teamworker team role (Belbins team roles)

A

co-operative
mild
perceptive
diplomatic

listens
builds
averts friction
calms the waters

indecisive in crush situations

can be easily influenced

avoiding situations that may entail pressure

199
Q

describe the resource investigator team role (Belbins team roles)

A

extrovert
enthusiastic
communicative

explores opportunities

develops contacts

over-optimistic

loses interest once initial enthusiasm has passed

letting clients down by neglecting to follow-up arrangements

200
Q

describe the co-ordinator team role belbins team roles

A

mature
confident
a good chairperson

clarifies goals

promotes decision making

delegates well

delegates personal work

inclination to laziness once someone takes over

taking credit for the effort of a team

201
Q

describe the plant team role (Belbins team roles)

A

creative
imaginative
unorthodox

solves difficult problems

ignore details
too preoccupied to communicate effectively

strong ownership of ideas when co-operation with others would yield better results

202
Q

describe the monitor/evaluator team role (Belbins team roles)

A

sober
startegic
discerning

sees all options

judges accurately

sceptic
lacks drive and ability to inspire others

overly critical

cynicism without logic

203
Q

describe the specialist team role (Belbins team roles)

A

single-minded

self-starting
dedicated

provides knowledge and skills in rare supply

contributes on only a narrow front

dwells on technicalities

overlooks the big picture

ignoring factors outside own area of competence

204
Q

what are the benefits of the two-factor theory by herzberg

A

Very applicable to the workplace

Managers can easily determine the motivators
and de‐motivators

Initiatives to develop motivations and reduce
de‐motivations can be put in place

205
Q

what are the limitations of the two-factor theory by herzberg

A

No attempt to measure the relationship
between satisfaction and performance

Some factors are bi‐polar (both motivate
and/or de‐motivate)

No evidence that satisfied workers improve
productivity

206
Q

what is corporate governance

A

Corporate governance is concerned with the structures and systems of control by which managers are
held accountable to those who have a legitimate stake in an organisations.

• It essentially involves balancing the interests of all of the various stakeholders

207
Q

what is the purpose of corporate governance

A
Corporate governance
seeks to address the
consequences that arise
when directors are not
subject to the level of
accountability and
transparency necessary to
ensure they operate in the
best interest of the
shareholders.

The basic purpose of corporate governance is to monitor those
parties within a company which control the resources owned by
investors

208
Q

what are the origins of corporate governance

A

Technological
Development

Changing Demographics

Knowledge Management

Corporate crises of the
1970s and 1980s

Social networking

Mass-marketing
(consumer society)

The Equality Movement

Globalisation

Access to credit and the
money supply

The Cadbury report 1992

209
Q

how can corporate governance monitor those parties within a company who control the resources owned by investors

A

ensure there is a suitable balance of power on the board of directors

ensure executive directors are remunerated fairly

make the board of directors responsible for monitoring and managing risk

ensure the external auditors remain independent and free from the influence of the company

address other issues, e.g. business ethics, corporate social responsibility (CSR), and the protection of “whistle blowers”

210
Q

how can corporate governance contribute to improved corporate performance and accountability in creating long-term shareholder value

A

control the controllers by increasing the amount of reporting and disclosure to all stakeholders

increase level of confidence and transparency in company activities for all investors (existing and potential) and thus promote growth

ensure that the company is run in a legal and ethical manner

build in control at the top that will cascade down the organisation

211
Q

What is the corporate governance practice framework

A

Defining governance roles

Key boards functions

improving board processes

board effectiveness

212
Q

what are the G20/OECD Principles of Corporate Governance

A

Rights and equitable treatment of shareholders

Role of Stakeholders in corporate governance

Disclosure/transparency

Responsibilities of the Board

213
Q

why is the importance of corporate governance growing?

A

Growing importance of separating ownership from management/control.

Increased accountability to wider stakeholder interests

Enron Scandal, Exxon Valdez
Disaster

News of the World Phone
Hacking Scandal

Global Financial Crisis
2007/2008 including Irish
Banking Sector

Collapse of Barings Bank

214
Q

why should a business implement proper governance frameworks

A

Implementing proper governance frameworks can help a business to be more resilient and
better able to anticipate risks and changes in the future.

215
Q

what are some governance initiatives for SMEs

A

Create a single strategy document for your company.

  • Separate board meetings from management meetings.
  • Add non- executive directors to your board and formalise the role of chairperson.
  • Establish and independent audit committee.
  • Document the CEO’s key responsibilities and link remuneration to long-term performance.

• Set up a risk management process to identify and categorise risks and assign responsibility
to all major risks.

  • Review management and financial information to assist key decisions.
  • Flowchart all business processes.
  • Implement an internal audit function for all critical processes.
  • Collate all company policies into a single policy database.
216
Q

what are some governance issues for Irish SMEs

A

The Board of Directors is ultimately responsible for governance, including:

• Ensuring that stakeholders’ interests are protected and that the company is operated
appropriately.

  • Monitoring the CEO and management (remunerations, succession planning).
  • Setting and monitoring performance objectives (particularly for the CEO).
  • Overseeing major capital expenditures, acquisitions etc.
  • Ensuring the integrity of the company’s financial reporting.
  • Ensuring the appropriate systems of control are in place.
217
Q

what are some tips for SMEs in respect of corporate governance

A

Directors need to be selected based on experience and skills needed by the company.

Board member should always act in the best interest of the company.

There should be regular board meetings with proper records kept.

Corporate strategy should be reviewed periodically.

Must hold an AGM, (and EGMs where necessary) to inform shareholders of key events in the
business.

218
Q

list the 5 elements of the irish corporate governance annex

A

Board Composition

Board Appointments /re-appointments/re-election

Board Evaluation

Audit Committee

Remuneration

219
Q

describe the board composition element of the irish corporate governance annex

A

Board Composition

There should be a rationale for its size and structure and indications of any anticipated
changes.

220
Q

describe the board appointments element of the irish corporate governance annex

A

Board Appointments /re-appointments/re-election

An explanation of the process should be made available.

221
Q

describe the board evaluation element of the irish corporate governance annex

A

Board Evaluation

An Annual Report should include details of the scope and methodology used to evaluate
performance and state when was/is the last external performance evaluation.

222
Q

describe the audit committee element of the irish corporate governance annex

A

Audit Committee

The Annual report should give descriptive detail of any work done by the audit committee,
including risk oversight.

223
Q

describe the remuneration element of the irish corporate governance annex

A

Remuneration

Policy should be set out clearly and be open and transparent.

224
Q

describe the concept of the governance chain

A

The relationships of the governance chain can be understood in terms of the
principal-agent model.

The assumption is that an agent will not work diligently for the principal
unless incentives are carefully and appropriately aligned.

This means that decisions might not always be taken in the interests of the
principal, and in the absence of rules, sanctions and incentives agents
might act in their own self interest

225
Q

what is the governance chain

A

the chain shows the roles and relationships between the different groups involved in the governance of the organisation

226
Q

list the different groups in a typical governance chain

A

beneficiaries

investment funds

board

executive directors

senior executives

managers

227
Q

list the key challenges in the governance chain

A

Knowledge Imbalances

Monitoring Limits

Misalignment of Incentives and Control

Who are the shareholders?

The role of institutional investors

The specific role of the board

Scrutiny and Control

228
Q

explain the challenge of knowledge imbalances in the governance chain

A

Knowledge Imbalances

• Principals might know what they want to achieve, but agents are more likely to know what
can be done ‘in practice’.

This might not get passed ‘up the chain’ effectively.

229
Q

explain the challenge of monitoring limits in the governance chain

A

Monitoring Limits

• It may be difficult to monitor agents effectively

• If monitoring metrics are agreed the agent might focus solely on what is being measured
and miss the ‘bigger picture’.

230
Q

explain the challenge of misalignment of incentives and control

A

Misalignment of Incentives and Control

• The expectation of the Principal can get lost as information passes down along the chain.

This can result in the agent taking different perspectives than the principal wants.

231
Q

explain the challenge of shareholders in the governance chain

A

Who are the shareholders?

Should boards respond to the demands of institutional investment managers or the ultimate
beneficiaries?

232
Q

explain the challenge of the role of institutional investors in the governance chain

A

The role of institutional investors

Should they actively intervene in strategy?

233
Q

explain the challenge of the specific role of the board in the governance chain

A

The specific role of the board

Especially the role of non-executive directors.

234
Q

explain the challenge of scrutiny and control in the governance chain

A

Scrutiny and Control

Statutory requirements and voluntary codes to regulate boards.

235
Q

what are the advantages of the shareholder governance model

A

Higher Rates of Return

• Reduced Risk

• Increased Innovation and
Entrepreneurship

• Better Decision-making

236
Q

what are the disadvantages of the shareholder governance model

A

Diluted Monitoring

• Vulnerable minority
shareholders

• Short-termism

237
Q

what are the advantages of the stakeholder governance model

A

• Long-term horizons

• Less reckless risk
taking

• Better management

238
Q

what are the disadvantages of the stakeholder governance model

A

• Weaker Decision making

• Uneconomic
Investments

• Reduced Innovation
and Entrepreneurship

239
Q

explain the enlightened shareholder value theory?

A

Enlightened Shareholder Value (ESV) states that:

“corporations should pursue shareholder wealth with a long-run orientation that seeks
sustainable growth and profits based on responsible attention to the full range of relevant
stakeholder interests”.

240
Q

what are the different types of stakeholders

A

Internal - management and employees

External - economic, social/political, technological, community

241
Q

give examples of issues where a conflict of stakeholder expectations may arise

A

In order to grow, short-term profit, cash flow and pay levels may have to be
sacrificed

Short-termism might suit managerial career aspirations but preclude investment
in long-term projects

When family businesses grow the owners may lose control

Development may require funding through borrowing thus sacrificing financial
independence

Public ownership = openness and accountability

Cost efficiency = job losses

Mass markets = reduced quality standards??

Public Services = Mass provision or specialist services

Multinational Organisations = host country/ head office

242
Q

what are the two types of boards?

A

Single-tier board

Two-tier board

243
Q

explain what is meant by a single-tier board

A

Single-tier Board

Majority of directors are non-executives and represent the interests of shareholders

The choice of non-executives may be influenced by executives.

244
Q

explain what is meant by a two-tier board

A

Two-tier Board

A supervisory board represents a wider range of stakeholders.

A management board plans strategy and has operational control.

Major strategic decisions have to be approved by both boards.

245
Q

describe two key issues for boards

A

Delegation

Strategy can be delegated to management but it is easier to ensure other stakeholders are
protected with a supervisory board.

Engagement

The board can engage in the strategic management process but board members may have
insufficient expertise.

246
Q

explain what is accepted good practice for boards

A

Operating ‘independently’ of Management
- the role of non-executives is crucial, avoids
conflicts of interest/perception of conflicts.

Being Competent -
to scrutinise the activities of managers.

Having Time –
to do their job properly

Behaving Appropriately
– in the context of society’s expectations for trust, role fluidity,
collective responsibility and performance.

247
Q

what is the classical view of social responsibility

A

Classical View

Only responsibility is to maximize profits

248
Q

what is the socioeconomic view of social responsibility

A

Socioeconomic View

Focus goes beyond profit to include protecting and improving society’s welfare.

249
Q

what are the different stances on CSR?

A

Laissez-faire

Enlightened self-interest

Forum for stakeholder interaction

Shaper of society

250
Q

explain the laissez-faire stance on CSR

A

Legal compliance, make a profit, pay taxes, and provide jobs

peripheral leadership style

middle-management responsible

defensive to outside pressures

unilateral stakeholder relationships

251
Q

explain the enlightened self-interest stance on CSR

A

Sound business sense

supportive leadership

systems to ensure good practice

reactive to outside pressures

interactive stakeholder relationships

252
Q

explain the forum for stakeholder interaction stance on CSR

A

Sustainability or triple bottom line

Champion leadership style

CSR is board level issue with organisation wide monitoring

proactive

partnership stakeholder relationships

253
Q

explain the shaper of society stance on CSR

A

Social and market change

visionary leadership

individual responsibility throughout the organisation on CSR

Defining

Multi-organisational alliances in respect of stakeholder relationships

254
Q

what are the arguments for social responsibility

A

public expectations

long-run profits

ethical obligation

public image

better environment

discourage regulation

balance responsibility and power

stockholder interest

possession of resources

prevention over cure

255
Q

what are the arguments against social responsibility

A

Violation of Profit
Maximisation

Dilution of Purpose

Costs

Too Much Power

Lack of Skills

Lack of Accountability

256
Q

explain the role of sustainability in business

A

Managing in a sustainable way necessitates the widening of corporate social responsibility
because a wide range of environmental and societal challenges must be considered when
developing and deciding corporate strategy.

Behaving in this manner is a way for organisations to demonstrate to customers that they are
committed to being responsible.

257
Q

what are the categories of CSR in business today

A

Environmental efforts

Philanthropy

Ethical labour practices

Volunteering

258
Q

explain the CSR Category of environmental efforts

A

Environmental efforts

Every business has a carbon footprint, it is more widely recognised in society nowadays that
efforts to reduce carbon footprint are a good thing, for society and for business

259
Q

explain the CSR Category of philanthropy

A

Philanthropy

Donating to local, national, and international charities is a common form of CSR.

260
Q

explain the CSR Category of ethical labour practices

A

Ethical labour practices

Companies can demonstrate CSR by treating employees fairly and ethically

261
Q

explain the CSR Category of volunteering

A

Volunteering

Taking part in volunteering and encouraging staff to do so is a way for companies to express
their concerns and support for specific issues/organisations.

262
Q

list the broad benefits of CSR

A

Brand/reputation

Motivation

Talent acquisition

Alliance/networking

263
Q

explain the benefit of CSR on brand/reputation

A

Brand/reputation

Positive perception of your brand/organisation to customers and the public (PR benefits).

CSR is a reputation driver for an organisation’s values and commitment and can attract
recognition through awards.

264
Q

explain the benefit of CSR on motivation

A

Motivation

CSR has an impact on the motivation of employees

265
Q

explain the benefit of CSR on talent acquisition

A

Talent acquisition

High calibre staff are attracted to organisations that behave responsibly in the corporate social
context

266
Q

explain the benefit of CSR on alliance/networking

A

Alliance/networking

Commercial benefits can be accrued through networking and lobbying.

267
Q

list the broad issues that can arise for business in social responsibility

A

Resource investment

Company integration

Communication

Business benefits

268
Q

describe the issue of resource investment for businesses in social responsibility

A

Resource Investment

Persuading investors to buy-in to a CSR program can represent a difficult challenge especially
in smaller businesses where resources are limited.

269
Q

describe the issue of company integration for businesses in social responsibility

A

Company integration

CSR programs efforts must be supported by all levels throughout an organisation and an
integral part of the organisation’s culture.

270
Q

describe the issue of communication for businesses in social responsibility

A

Communication

It is necessary for organisations to explain their CSR activities and explain how these activities
are having a positive effect on the community

271
Q

describe the issue of business benefits for businesses in social responsibility

A

Business benefits

It is also important to be able to link CSR with business benefits, which can often be quite
intangible.

272
Q

list the green management and sustainability scale

A

From Low to High:

Legal Approach (light green)

Market approach

stakeholder approach

activist approach (dark green)

273
Q

explain the legal approach to ethical behaviour

A

Legal approach -

organisations simply do what is required legally.

They exhibit little
environmental sensitivity.

They obey laws, rules, and regulations without legal challenge.

This
approach illustrates social obligation.

274
Q

explain the market approach to ethical behaviour

A

Market approach

  • Here, organisations respond to the environmental preferences of their
    customers.

Whatever customers demand in terms of environmentally-friendly products is what
the organisation provides.

This approach illustrates market responsiveness.

275
Q

explain the stakeholder approach to ethical behaviour

A

• Stakeholder approach

Here, the organisation works to meet the environmental demands of
multiple stakeholders such as employees, suppliers, or community.

This approach illustrates
social responsiveness.

276
Q

explain the activist approach to ethical behaviour

A

Activist approach -

If an organisation pursues this approach, it looks for ways to protect the
earth’s natural resources.

It is also known as the dark green approach.

This approach reflects the
highest degree of environmental sensitivity and illustrates social responsibility.

277
Q

what are some examples of CSR

A

Starbucks a massive global company that incorporates impact-on-society metrics into its core
business activities. For example using sustainably grown and processed coffee beans

Diageo Ireland awards scholarships to students from local secondary schools to help them as
they start third level education.

The Bill and Melinda Gates Foundation devoted to divesting wealth accrued from business
success in targeted investment in technologies aimed at helping developing nations.

278
Q

What is the non-financial reporting directive

A

A comply or explain system

Enshrined in the Treaty on the Functioning of the European Union and came into effect in
all EU member states in 2018.

Requires public disclosure documents to include reports on the following;

Environmental matters
• Social and employee aspects
• Respect for human rights
• Anti-corruption and bribery issues
• Diversity on the board of directors.
279
Q

what is corporate and managerial ethics

A

Principals, values and beliefs that define what is right and what is wrong behaviour

  • Applying ethics to business behaviour.
  • Going beyond the legal requirement.
  • “a set of moral standards that are relied upon to reach conclusions and make decisions”.
280
Q

what are the reasons for high ethical standards

A
  • Improved employee and organisational morale
  • Increased ability to attract new customers
  • Improved customer loyalty
  • Reduced risk of negative exposure caused by poor ethics
  • Attraction of new stakeholders
  • Making a positive impact on the community
281
Q

how can ethical behaviour be encouraged

A

selection process

code of ethics

top management commitment - sets the cultural tone

282
Q

explain how ethical behaviour can be encouraged during the selection process

A

Selection Process

• Opportunity to learn about an individual’s level of moral development, personal
values, ego strength, and locus of control

283
Q

explain how ethical behaviour can be encouraged through a code of ethics

A

Code of Ethics

• A formal statement of an organisation’s primary values and the ethical rules it
expects employees to follow

• Decision rules can be developed to guide managers in handling ethical dilemmas in
decision making

284
Q

list the content categories for corporate codes of ethics

A

Category 1: Be a Dependable Organisational Citizen

Category 2: Do not do anything unlawful or improper that will harm the organisation

Category 3: Be Good to
Customers

285
Q

explain what is meant by be a dependable organisational citizen in a code of ethics

A

Comply with safety, health, and security regulations

  • Demonstrate courtesy, respect, honesty, and fairness
  • Illegal drugs and alcohol at work are prohibited
  • Manage personal finances well
  • Exhibit good attendance and punctuality
  • Follow directives of supervisors
  • Do not use abusive language
  • Dress in business attire
  • Firearms at work are prohibited
286
Q

explain what us meant by do not do anything unlawful or improper that will harm the organisation in a corporate code of ethics

A

Conduct business in compliance with all laws

  • Payment for unlawful purposes is prohibited
  • Bribes are prohibited
  • Avoid outside activities that impair duties
  • Maintain confidentiality of records
  • Comply with all antitrust and trade regulations
  • Comply with all accounting rules and controls
  • Do not use company property for personal benefit
  • Employees are personally accountable for company funds
  • Do not propagate false or misleading information
  • Make decisions without regard for personal gain
287
Q

explain what is meant by be good to customers in a corporate code of ethics

A

Convey true claims in
product advertisements

• Perform assigned duties
to the best of your ability

• Provide products and
services of the highest
quality

288
Q

how can an organisation act ethically towards its staff

A

Job Goals

• Employees’ job goals should be tangible and realistic, reducing ambiguity

Appraisal

• High ethical standards must be included in the appraisal process

Training

• Ethics training should be used to increase awareness of ethical issues

Independent Social Audits

• Should be used to evaluate decisions and management practices in terms of the
organisation’s code of ethics. Deter unethical behaviour.

Formal Protective Mechanisms

• So that employees can do what is right without fear of reprisal

289
Q

what is the purpose of the ATI Code of Ethics

A

Ensure that members/students observe proper standards of professional behaviour.

• Ensure members/ students refrain from misconduct and not make any serious departures from the
ethical code.

  • Provisions for disciplinary action.
  • Ensures that the profession acts in the interests of the public.
290
Q

what are the principles that underpin an ethical code

A

Integrity

Objectivity

Professional Competence

Confidentiality

Professional Behaviour

291
Q

list the factors that affect employee ethics

A

Stage of Moral Development

The 4 Moderators:

Individual characteristics

Issue intensity

Structural variables

Organisational culture

292
Q

list the stages of moral development

A

Preconventional

Conventional

Principled

293
Q

describe what is meant by the principled stage of moral development

A

Following self-chosen ethical principles even if
they violate the law

Valuing rights of others and upholding absolute
values and rights regardless of the majority’s opinion

294
Q

describe what is meant by the conventional stage of moral development

A

Maintaining conventional order by fulfilling
obligations to which you have agreed

Living up to what is expected by people close to
you

295
Q

describe what is meant by the preconventional stage of moral development

A

Following rule only when doing so is in your
immediate interest

Sticking to rules to avoid physical punishment

296
Q

list the individual characteristics that are moderators in employee ethics

A

Values

Ego strength

Locus of control

297
Q

explain the values individual characteristic of employee ethics (moderator)

A

Values are basic convictions about what is right and wrong. Values are broad and cover a wide
variety of issues

298
Q

explain the ego strength individual characteristic of employee ethics (moderator)

A

Ego Strength is a personality measure of the strength of a person’s convictions.

Individuals who
score high on ego strength are likely to resist impulses to act unethically and will likely do what they
themselves think is right

299
Q

explain the locus of control individual characteristic of employee ethics (moderator)

A

Locus of Control is a personality attribute that measures the degree to which people believe they
control their own fate

Individuals with an internal locus of control think that they control their destiny.

Those with external locus of control are less likely to take personal responsibility for the
consequences of their behaviour and are more likely to rely on external forces

300
Q

explain the structural variables moderator of employee ethics

A

Structural variables such as rules and regulations, job descriptions, written codes of
ethics, performance appraisal systems and reward systems can strongly influence
ethical behaviour.

301
Q

explain the cultural variables moderator of employee ethics

A

An organisational culture most likely to encourage high ethical standards is one that is high in risk
tolerance, control and conflict tolerance.

A strong culture exerts more influence that an weak one.

In organisations with weak cultures, work groups and departmental standards strongly influence ethical
behaviour.

302
Q

explain the issue intensity moderator of employee ethics

A

Not all issues are strongly held by everyone.

There are six characteristics that determine issue intensity

Consensus of wrong

Probability of harm

Immediacy of consequences

Proximity to victim(s)

Concentration of effect

Greatness of harm

The more intense an issue is, the more we should expect employees to behave ethically

303
Q

what is the global compact? (ethics)

A

Global Compact -guidelines for doing business
globally in order to create a more sustainable and inclusive global economy.

Formed as Ethical standards are not universal.

Social and cultural differences between countries influence what is determined as ethically
acceptable/ unacceptable behaviours.

304
Q

list the main section headings of the global compact (ethics)

A

Human Rights

Labour standards

Environment

Anticorruption

305
Q

what are the human rights principles under the global compact? (ethics)

A

Principle 1: Support and respect the protection of international human rights within their sphere of
influence.

Principle 2: Make sure business corporations are not complicit in human rights abuses.

306
Q

what are the labour standards principles under the global compact?

A

Principle 3: Freedom of association and the effective recognition of the right to collective bargaining.

Principle 4: Eliminate all forms of forced and compulsory labour.

Principle 5: Abolish child labour.

Principle 6: Eliminate discrimination in respect of employment and occupation.

307
Q

what are the environment principles under the global compact?

A

Principle 7: Support a precautionary approach to environmental challenges.

Principle 8: Undertake initiatives to promote greater environmental responsibility.

Principle 9: Encourage the development and diffusion of environmentally friendly technologies.

308
Q

what is the anticorruption principle under the global compact

A

Principle 10: Work against all forms of corruption, including extortion and bribery.

309
Q

what is the IFAC Code of ethics?

A

The International Federation of Accountants (IFAC) :

Advocates transparency, accountability, comparability of financial reporting.

Helps develop the accounting profession and communicates the importance and value of accountants to the global
financial infrastructure.

310
Q

what is the purpose of the IFAC Code of ethics

A

The code sets out the fundamental principles of ethics for professional accountants and the standard of
behaviour expected.

• The code provides a conceptual framework that professional accountants are to apply in order to identify,
evaluate and address threats to compliance with the fundamental principles.

• The code sets out International Independence Standards in relation to audits, reviews and other assurance
engagements

311
Q

what are two ethical issues in today’s business world

A

Managing Ethical Lapses and Social Responsibilities

Businesses Promoting Positive Change

312
Q

explain how an organisation can manage ethical lapses and social responsibilities in today’s world

A

Ethical lapses are not confined to senior management but extend to employees at all levels.

Ethical Leadership:
lead by examples modelling ethical behaviour and rewarding employees who act
ethically.

Protecting Employees: Managers must assure employees who raise ethical concerns (whistleblowers) that
they will not encounter personal or career risks.

313
Q

explain how businesses can promote positive change in today’s business world

A

Corporate Philanthropy: using corporate resources to improve community and social efforts.

Employee Volunteering: facilitate employees in their volunteering efforts.

314
Q

what is information systems

A

Information systems are a broad infrastructure consisting of a range of components such as
inputs, processing, collation, storage, and reporting to support the generation and delivery of
information.

Through an emphasis on operations, control and decision making they assist management in
improving organisational performance.

315
Q

what is an accounting information system

A

Specifically meet the needs of the Accounting Department, e.g. wages, production costs, pricing.

Data Collection
Data Processing
Control
Information for
decision makers
316
Q

what type of information is needed for the strategic level of an organisation

A

Requires information from both internal and external sources to help plan effective
long-term strategies.

317
Q

what type of information is needed at the tactical level of an organisation

A

Tactical Level

Combines information from the strategic and operational levels.

318
Q

what type of information is needed at the operational level of an organisation

A

Precise and detailed information on day-to-day tasks required to comely with the
strategic and operational levels.

319
Q

list the different types of information systems

A
  • Transaction Processing Systems (TPS)
  • Management Information Systems (MIS)
  • Decision Support Systems (DSS)
  • Executive Information Systems (EIS)
  • Enterprise Resource Planning Systems (ERPS)
  • Customer Relationship Management Software (CRMS)
320
Q

explain a transaction processing system (TPS)

A

Record daily transactions throughout an organisation.

Process this high-frequency data to facilitate routine reporting.

Mainly used by operational management (emphasis on efficiency).

E.g. EPOS device in supermarkets produces sales receipts and helps in tracking inventory
and customer buying patterns.

321
Q

what is a management information system (MIS)

A

Relies on summarised information from the operational level to help managers
monitor performance and co-ordinate operations.

322
Q

what is a decision support system (DSS)

A

Collects, analyses, and synthesizes large amounts of data to produce detailed information
reports for management to assist in timely problem solving and decision-making.

e.g. using internal information from the TPS and external information about market conditions to
project likely outcomes of different strategies.

323
Q

What is an executive information system (EIS)

A

Combines internal and external information to provide managers with highly summarised “state
of play” information from across the entire organisation.

Sometimes called a “dashboard”, displaying key information in the form of graphics and charts.

324
Q

What is an enterprise resource planning system (ERPS)

A

Combines data from all functional areas of an organization into one database allowing the flow of
data between them.

Eliminates data duplication and ensures data integrity

325
Q

what is customer relationship management software (CRMS)

A
Is contained as a module in an ERPs centralising all customer relationship data into one
database, facilitating streamlined communications with existing and potential customers.

E.g. the use of customer loyalty card information to automatically target certain customers with
specific offers that may be of interest to them.

326
Q

what is manual accounting

A

Manual Accounting is a paper based system of ledgers and journals used to record, classify and
analyse the financial transactions of an organisation.

All entering and updating of transaction is
done manually.

No automatic backing-up.

327
Q

what is computerised accounting

A

Computerised Accounting uses an information system to record transactions and generate
reports based on the concept of a database.

Can be “off-the-shelf” or “bespoke” systems.

All
calculations are performed automatically.

The accounts are backed-up regularly.

Much speedier.

328
Q

what are the benefits of manual accounting systems

A

low capital costs

less training costs

editing to correct errors may be straightforward (although might require starting from scratch)

329
Q

what are the limitations of manual accounting systems

A

transaction processing is much slower

less secure

calculation errors more likely

audits take more time, paper-based system can be bulky with inconsistent output

no automatic backing up

330
Q

what are the benefits of computerised accounting systems

A

much faster and more efficient performance of complex calculations

more system control and accuracy - less errors

strong security - multi-character passwords, backing up of data

data analysis and report generation is much easier

can handle huge volumes of data

enhanced reporting

331
Q

what are the limitations of computerised accounting systems

A

capital cost - expensive

extensive staff training required

security issues constantly evolving

system crash, power outages can shutdown work

332
Q

explain spreadsheets and their uses

A

Effective screen-based system that generates easily distributable output in text and graph
format.

The rows and columns form cells which contain certain data. In-built functions and formulae can
be used to get different cells on the spreadsheet to interact and automatically update as the
source data changes.

Useful for statistical processing, mass mailings.
e.g. Microsoft Excel.

333
Q

explain databases and their uses

A

A single computer file that includes a number of database objects including;

Tables – consists of records and fields.

Queries – used to extract certain items form the database.

Forms – windows used to arrange and present certain data.

Reports – allow the selection, arrangement and sorting of data into a chosen layout for printing.

Macros – programs used to automate certain tasks.

Modules – files containing code that enable a user to do a variety of tasks, for example
updating thousands of records simultaneously.

Store large volumes of data structured in a way to facilitate retrieval in response to queries.

334
Q

explain what is meant by accounting packages

A

Cater for all aspects of financial management e.g. accounts payable, invoicing, VAT, payroll.

Can be customised of “off-the-shelf”.

E.g. Sage, QuickBooks.

335
Q

list the emerging technologies

A
  • Cloud Computing
  • Artificial Intelligence
  • Big Data and Data Analytics
  • Blockchain

Are driving the rapid evolution of the accountancy world.

336
Q

what is cloud computing

A

Computer clouds provide hardware and software resources from large scale remote data
centres.

Users “log-in” to remotely accessible servers to perform accounting tasks.

337
Q

list the 3 cloud computing service models

A

Infrastructure as a Service (IaaS)

Platform as a Service (PaaS)

Software as a Service (SaaS)

338
Q

explain the infrastructure as a service (IaaS) Cloud computing service model

A

Access to a physical resource e.g. data storage power.

Users sign up to a ‘free’ account with certain limit, but can purchase more space.

eg dropbox

339
Q

explain the Platform as a Service (PaaS) cloud computing service model

A

Access to computing platforms such as operating systems, web-servers, or databases.

Allows a developer to design run and test applications in the Cloud.

Avoid having to invest in expensive hardware and software.

340
Q

explain the Software as a Service (SaaS) Cloud computing service model

A

Access to software applications.

‘Shell’ version of software installed on the PC which really uses the internet to run the
application.

Charged on a per use basis or over a period of time.

341
Q

what are the advantages of cloud computing

A

Reduces need for expensive hardware infrastructure.

Global potential/remote working – access data from anywhere.

24-7 access – access date at any time.

Reduced software licensing costs – allow multiple users.

Unlimited storage - although more storage = higher costs!

Better back-up facilities – usually automatic.

342
Q

what are the disadvantages of cloud computing

A

Technical Problems - same technology is used, just outsourced.

Universal access requires a good connection - high speed.

Security Risk – giving your data to a 3rd party.

Big Target = more chance of an attack - holders of large amounts of data are ‘higher value’ targets.

Costs – can be hidden cost that aren’t apparent until later on

343
Q

what is big data and data analytics

A

Modern technology allows the collection of data in vast quantities, often through highly
automated means, e.g. “The Internet of Things”.

…Innovation and Competitive Advantage…

344
Q

list the challenges posed by big data

A

volume

velocity

variety

veracity

345
Q

explain what is meant by volume in big data

A

Volume – massive amounts of data require huge computer processing capability

346
Q

explain what is meant by velocity in big data

A

Velocity – the needs to be done quickly in order to be effective

347
Q

explain what is meant by variety in big data

A

Variety – data from a range of different sources and formats.

348
Q

explain what is meant by veracity in big data

A

Veracity – all data should be accurate, otherwise the analysis will be misleading.

349
Q

explain artificial intelligence (AI)

A

The development of computer systems that are able to perform tasks normally
requiring human intelligence, such as visual perception, speech recognition, decisionmaking, and language translation.

• Advances in machine learning means building computer systems that automatically
improve with experience.

Special algorithms identify patterns and learn how to make
predictions based on those patterns.

Eg ATMs, GPS

efficiency improvements

350
Q

explain what is meant by blockchain

A

Administrative control can be time consuming, causing a “slowing down” effect.
Blockchain aims to remedy this.

• It is a distributed ledger technology that allows the recording of data over a network of
computers while allowing users to view each others entries in near real-time.

  • Once the data is recorded it cannot be changed.
  • All computers in the chain work together to validate transactions.

No single computer
can add blocks to the chain.

351
Q

what is a cyber attack

A

A Cyber Attack is a deliberate and direct aggressive action intended to harm critical infrastructure,
or any deliberate attempt to compromise the confidentiality, integrity, or availability of data, resources
or process through the use of electronic means.

E.g. hacking email accounts, disruption of public utilities.

352
Q

what are the two types of cyber security threats

A

Intentional threats

Unintentional threats

353
Q

list the intentional threats to cyber security

A

Theft of Physical Equipment

Theft of a Device

Malware

Phishing

Denial-of-Service Attacks

A Back Door

A Hacker

354
Q

list the unintentional threats to cyber security

A

User Error

Fire or Spillages

Natural Disaster

Power Cuts

355
Q

list the reasons as to why businesses should be cyber secure

A

Legal Obligations

Competitive Advantage

Prevent Financial loss

Importance of e-Commerce

Reputational Damage

356
Q

list the cyber security controls an organisation can undertake

A

Risk Assessment

Risk Mitigation

Physical Controls

Access Controls

Procedural Controls

Organisational Controls

357
Q

explain what a cyber security risk assessment is

A

Assess the chances of a particular asset being lost and the value of that asset to the company.

358
Q

explain what a cyber security risk mitigation is

A

Implementing controls to reduce or eliminate the risk, and developing recovery methods;

  • Risk Acceptance.
  • Risk Limitation.
  • Risk Transference.
359
Q

explain what cyber security physical controls are

A

Security guards, CCTV, Swipe cards.

360
Q

explain what cyber security access controls are

A

Passwords, firewalls.

361
Q

explain what cyber security procedural controls are

A

User guidelines, proper back-up procedures.

362
Q

explain what cyber security organisational controls are

A

Clear lines of responsibility, training.

363
Q

explain the risks associated with cyber security and social media

A

Public face of the company

Hackers posting material on a Facebook/Twitter account will be at the very least embarrassing and
may lead to loss of business.

364
Q

explain why an organisation should combine cyber security controls

A

To increase security

Having only one level of control is not sufficiently secure as it will eventually be overcome

Multiple controls are more effective.

365
Q

explain risk versus reward in respect of cyber security

A

The greater the value of something, then the bigger the risk that a thief will take in order to try to
steal it from a company.

The goal of any security is to make it very difficult to breach, so difficult in fact that it would not be
worth the potential reward.

366
Q

explain what cyber contingency planning is

A

Disaster Recovery Plan/Business Continuity Plan

Restoration after system interruptions.

Uninterruptible Power Supply, back-ups

Proper back-ups.

Alternate workspaces (‘hot sites’ with spare IT
equipment).

Contact lists (phone numbers, emails).

Proper well practiced evacuation plan.

367
Q

what is best-practice when undertaking a backup of IT data

A

When and What?

  • Store in a different location
  • Always encrypt
  • Update regularly
  • Store securely
368
Q

list the ABCDs of accounting and technology

A

Artificial
Intelligence

  • Blockchain
  • Cyber Security
  • Big Data
369
Q

explain the likely effect of technology on the future of accountancy

A
  • The future will be highly disruptive.
  • Competencies and professional skills will change rapidly.

• Increasing automation will free up time for renewed focus
on advisory business.

  • Specialisation could be the new differentiator.
  • Flexible and versatile workspaces, need for staff mobility.

• Becoming “less of a bean counter and more of a financial
advisor”.