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BIMS > BIMS MT Intro to ERP Smarbooks > Flashcards

BIMS MT Intro to ERP Smarbooks Flashcards

1
Q

is a type of software that integrates a variety of business processes and functions into a single system. An _______ typically includes modules for areas such as accounting, human resources, customer relationship management, supply chain management, inventory management, and production planning.

A

ERP System (Enterprise Resource Planning)

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2
Q

ERP system is to provide a single source of truth for all business data, making it easier for companies to manage their operations more efficiently and effectively. By consolidating data from different departments, an ERP system can eliminate the need for multiple, disconnected software applications,

A

The Primary Objective

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3
Q

represents a new way to deploy computing technology to give users the ability to access, work on, share, and store information using the internet.

A

Cloud computing

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4
Q

Types of Cloud Deployment

A
  • PRIVATE CLOUD
  • PUBLIC CLOUD
  • HYBRID CLOUD
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5
Q

Types of Cloud Deployment

also known as Internal Cloud, is a cloud-based infrastructure operated exclusively for a single organization with all data protected behind an internal firewall.

A

PRIVATE CLOUD

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6
Q

Types of Cloud Deployment

also known as External Cloud, is available to the public where data are created and stored on third-party servers. Service infrastructure belongs to service providers that manage them and administer pool resources.

A

PUBLIC CLOUD

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7
Q

encompasses the best features of the above-mentioned cloud computing deployment models. It allows companies to mix and match the facets of public and private cloud that best suit their requirements.

A

HYBRID CLOUD

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8
Q

Key Features of Cloud Computing

A
  • Agility
  • Location Independence
  • Multi-Tenacity
  • Reliability
  • Scalability
  • Ease of Maintenance
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9
Q

helps in rapid and inexpensive re-provisioning of resources.

A

Agility

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10
Q

key features of cloud computing

resources can be accessed anywhere (except on limitations set by company’s internal control)

A

Location Independence

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11
Q

key features of cloud computing

resources are shared amongst a large pool of users

A

Multi-Tenacity

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12
Q

key features of cloud computing

dependable accessibility of resources and computation

A

Reliability

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13
Q

dynamic provisioning of data helps in avoiding various bottleneck scenarios

A

Scalability

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14
Q

users (companies/organizations) have less work in terms of resource upgrades and management, handled by service providers of cloud computing

A

Ease of Maintenance

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15
Q

is a purely web-based ERP system for small and medium sized enterprises. ________ is a software that easy to use, has deep functionality, is accessible and is compliant with BIR reporting requirements.

A

Smartbooks

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16
Q

3 Major Units of Smartbooks

A
  1. Transaction Processing
  2. General Ledger/Financial Reporting
  3. Management Reporting
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17
Q

This supports daily business operations with numerous reports, documents, and messages from users throughout the organization. _________ consists of three different cycles: the revenue, the expenditure, and the project management. Each cycle captures and processes different types of financial transactions;

A

Transaction Processing

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18
Q

What are the three different cycles of transaction processing?

A
  1. Revenue
  2. Expenditure
  3. Project Management

Each cycle captures and processes different types of financial transactions;

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19
Q

This produces the traditional Financial Statements, such as Income Statement, Balance Sheet, Statement of Cash Flow, Tax Returns, Reports / Schedules, and other reports mandated by the government.

A

General Ledger/Financial Reporting

20
Q

This provides internal management reports needed for decision making.

A

Management Reporting

21
Q

True or False: Smartbooks was designed with the most comprehensive User Interface in mind.

A

True

22
Q

What are the 5 Smartbooks User Interface?

A
  1. Header
  2. Modules Menu / Main Menu
  3. Status Bar
  4. User Info
  5. System Date & Time
23
Q

contains the logo of Smartbooks and the name of the company.

A

Header

24
Q

extends along the entire lower edge of the Smartbooks main window and contains various fields.

A

Status Bar

25
Q

The status bar displays the following type of messages:

A
  1. Error message
  2. Information message
  3. Confirmation message
26
Q

Appears on a red background and informs you that the procedure cannot continue until corrective action is taken.

A

Error Message

27
Q

Appears on a blue background and informs you about the issue.

A

Information Message

28
Q

Appears on a green background and confirms the successful execution of a procedure.

A

Confirmation Message

29
Q

It displays the information of user’s profile (user name and ID, options to change password and logout).

A

User Info

30
Q

5 sb user interface

This is the current time and date that the Smartbooks system keeps track of so that transactions will be recorded timely and accurately.

A

System Date & Time

31
Q

It arranges the functions of the individual process and applications in a tree-like structure.

A

Modules Menu / Main Menu

32
Q

What are the primary contents of the Module Menu / Main Menu?

A
  1. Favorites
  2. Admin
  3. Financials & Accounting
  4. Inventory Management
  5. Sales & Distribution
  6. Purchasing
33
Q

This feature displays the most commonly-used transactions of certain items, content, or actions by clicking the star button beside each submodule.

A

Favorites

34
Q

primary content of module menu

This is used for setting-up and customization of the database. In this module, we can use this for modifying user credentials, branches and company details, and other general settings.

A

Admin

35
Q

▪ Generate different financial reports
▪ Inquire about any account over any period
▪ Post transactions automatically without undergoing a separate process
▪ Generate BIR Reports
▪ Other features include: producing journal narratives, posting journals to any number of periods, reversal of journal entries.

A

Financials & Accounting

36
Q

primary content of module menu

▪ Maintain unlimited number of warehouses and stock quantities
▪ Set selling prices, even for specific branched or individual customers
▪ Manually maintain standard costs or automatically determine weighted average costs
▪ Other features include: allowing the invoicing, pricing and costing of dummy service or stock items without recording them, maintaining maximum and minimum stock level quantities and unlimited user-defined field specific to each inventory category for additional important information required to be stored item

A

Inventory Management

37
Q

▪ Enter and maintain customer orders and reference back to the order numbers
▪ Invoice orders directly with little or no additional input
▪ Give the user information and options on inventory location
▪ Present a full analysis of outstanding balance and aging of receivables
▪ Other features include: showing transactions settled at any given month or outstanding transactions, calculating discounts across a range of products, viewing sequence of invoices, credit notes & receipts entered in the transaction inquiries & processing collection applied to specific invoice.

A

Sales & Distribution

38
Q

▪ Covers complete procurement cycle from PO generation to goods receiving
▪ Show comprehensive subsidiary ledger on supplier’s account
▪ Show an aged listing of accounts payable balances
▪ Enable payment run to create payment transactions

A

Purchasing

39
Q

It displays other features of SmartBooks such as theme color, change password, and messages.

A

Extension Button

40
Q

Lets the user sign out from Smartbooks.

A

Logout Button

41
Q

Allows the users change the theme color of Smartbooks easily.

A

Theme Button

42
Q

it is one of the most useful features of Smartbooks. it is one of the most useful features of Smartbooks.

A

Master Data

43
Q

These functions provide you with extensive support in searching for objects.

A

Functions in a form

44
Q

normally linked with the master data and documents.

A

Document Link

45
Q

While entering data into a document, user can easily look-up for customer/supplier data

A

Selection List

BIMS (2 decks)

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